Previous meeting: 2022-11-26
Next meeting: 2023-02-04
Scheduled start: 2023-01-07, 15:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Previous meeting's minutes: 2022-11-26
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept previous meeting's minutes. | Fletcher | JC | Accepted |
| Action Items | Who | Status |
|---|---|---|
| Raise online motion for Space Balloon auspicing | Fletcher | Hasn't happened |
| Handover TidyHQ authority from Phoebe to Lewis | Phoebe/Lewis | Completed after meeting |
| Update proposed tool loan agreement so that the owner cannot have a conflict of interest. | Lewis | Completed by Fletcher |
| Update proposed tool loan agreement so that it will cover i.e. music room equipment. Just say "equipment". | Lewis | Completed by Fletcher |
| Update wiki for tool loans | Fletcher/Lewis | Completed by Fletcher |
| Start negotiating tool agreements for existing loans | Infrastructure Subcommittee | Ongoing |
| Update wiki for associate memberships panel | Fletcher | Complete |
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| 2022-11-26 | 2022-11-27 | Adopt the equipment loan document and by-law as per https://github.com/Perth-Artifactory/wiki/pull/13/files | Passed unanimously |
| 2022-11-30 | 2022-12-01 | Approve Josh Foti's membership application | Passed unanimously |
| 2022-12-03 | 2022-12-05 | Approve Alejandro (Alex) Abarcia's membership application | Passed, 7 ayes, 1 abstention |
| 2022-12-04 | 2022-12-05 | Approve Veronica Lehman's membership application | Passed, 5 ayes, 3 abstentions |
| 2022-12-05 | 2022-12-06 | Approve Alex Kirwan's membership application (concession) | Passed, 7 ayes, 1 abstention |
| 2022-12-16 | 2022-12-20 | Accept Alastair Waddell's membership application | Passed unanimously |
| 2022-12-20 | 2022-12-23 | Appoint Renae Currie to the management committee on the 1st of January 2023 | Passed unanimously |
Josh, Phoebe, Vincent arrived to the meeting at 15:08, 15:09.
Submitted paperwork for change of constitution 2022-11-13.
AssociationsOnline annual reporting submitted 2022-12-23.
ACNC annual reporting due 2023-01-31.
Nothing to report
Fletcher working on further automation - waiting on NAB personnel to return from leave.
Account balances:
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
This table has been generated from data stored in TidyHQ at: 2023-01-07 12:36:52.707708
| -10 | <1 | 1 | 2 | 3+ | 6+ | 10+ | 14+ | 22+ |
|---|---|---|---|---|---|---|---|---|
| 1 | 46 | 28 | 13 | 20 | 7 | 5 | 4 | 9 |
Invoices due 7+ days ago
| Name | # |
|---|---|
| errin matsumoto | 26 |
| Aron Spencer (Az) | 6 |
| Matthew Cirillo | 6 |
| Troy Green | 5 |
| Peter Thomson | 5 |
| Christian Pinkerton (Barney) | 4 |
| Ben Dwyer | 3 |
| Jim tuckwell (Jim) | 2 |
| Adam Mellor | 2 |
| Narelle Fouche (Ladybug) | 2 |
| Michelle Stacy | 2 |
| Jason Kongchouy (Jason) | 2 |
| Hugh Frazer (b0wlb0y) | 2 |
| Branden Ross | 2 |
| Barry Marshall (barjammar) | 1 |
| Aaron Kim (w12ard) | 1 |
| Alasdair Penman | 1 |
| Louise Stynes | 1 |
| Thierry Karl Gelinas | 1 |
| Alexandra Paré (Alex) | 1 |
| Aaron Carmichael | 1 |
| Nick Bannon (nick) | 1 |
| Fletcher Boyd | 1 |
| Doug Bateman (dougb) | 1 |
| Justin Richards (ornea) | 1 |
| James Sim (Felix) | 1 |
| Glenn Martin (glenn) | 1 |
| Iain Graham (Sylver) | 1 |
| Daniel Hart (Danny) | 1 |
| Manuel Philipp Bauer (Phil) | 1 |
| Jeff Burge (Jeff) | 1 |
Invoices due 74+ days ago
| Name | # |
|---|---|
| errin matsumoto | 24 |
| Aron Spencer (Az) | 4 |
| Matthew Cirillo | 4 |
| Troy Green | 3 |
| Peter Thomson | 3 |
| Christian Pinkerton (Barney) | 2 |
| Barry Marshall (barjammar) | 1 |
| Aaron Kim (w12ard) | 1 |
| Jim tuckwell (Jim) | 1 |
| Alasdair Penman | 1 |
| Ben Dwyer | 1 |
This table has been generated from data stored in TidyHQ. It was retrieved at: 2023-01-07 12:36:44.321152
| Membership | # | % | $ | $% |
|---|---|---|---|---|
| Full Membership - Monthly Subscription | 35 | 54% | $2625/mo | 65% |
| Concession Membership - Monthly Subscription | 23 | 35% | $1035/mo | 26% |
| Band Membership - Monthly Subscription | 2 | 3% | $200/mo | 5% |
| Concession Membership - Annual Subscription | 2 | 3% | $90/mo | 2% |
| Visitor | 1 | 2% | $0/mo | 0% |
| Full Membership - Annual Subscription | 1 | 2% | $75/mo | 2% |
| The Ambassador! | 1 | 2% | $0/mo | 0% |
| Resident Artist – NoizeMaschin!! | 0 | 0% | $0/mo | 0% |
| Sponsored Student Membership | 0 | 0% | $0/mo | 0% |
| Full Membership - Quarterly Subscription | 0 | 0% | $0/mo | 0% |
| Total | 65 | $4025/mo |
This table has been generated from data stored in TidyHQ. It only includes contacts with memberships not marked as expired. It was retrieved at: 2023-01-07 12:36:04.567356
| Name | Status | Level |
|---|---|---|
| Christian Pinkerton (Barney) | Active membership and has not had membership approved yet | Full Membership - Monthly Subscription |
| Mohamed Ali (Mo) | Active membership but no membership groups | Concession Membership - Monthly Subscription |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve Mohamed Ali's membership application (concession) | Beau | JC | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
New members not in invoicing groups in TidyHQ - not getting invoiced - can we auto-detect this?
This table has been generated from data stored in TidyHQ. It was retrieved at: 2023-01-07 12:36:29.207973
| Type | # | % |
|---|---|---|
| Active members | 35 | 62% |
| Expired members | 14 | 25% |
| Blank | 7 | 12% |
| Total | 56 |
Updates from subcommittees - discussions or requests for action.
News and discussions on events.
* Denotes run by non-members
(new and once off events)
Meet Your Maker (JC) - Ran, went OK. Some general public came - about 15 members + 5 general public. Interesting contacts/opportunities came out of this. Lots of electronics attendance - little representation from other trades.
Meetup events
Board game nights - revive?
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve entry fee of $5 for Board Games Night events. | Beau | Ben | Accepted |
Working bees
Discussion went around to further encouragement to members to clean up after themselves.
Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.
Can they run the launch as an Artifactory event.
No problems with this.
| 2023-01-14 | 1 week | Committee to complete review and provide comments to Secretary |
| 2023-01-21 | 1 week | Second draft incorporating committee comments. Announce to general membership (email, #announcements on Slack) |
| 2023-02-03 | 2 weeks | Deadline for general member comments to Secretary |
| 2023-02-10 | 1 week | Final draft incorporating general member comments. Send notice for SGM. |
| 2023-03-04 | 21 days | Hold SGM |
| 2023-04-04 | 1 month | Latest date to report change of rules to Commissioner |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Commit to SGM date of 2023-03-04 3pm as an internal timeline | Beau | Ben | Accepted |
Clarify bond amounts.
Add minimum requirements for members to be issued keys.
- All members may apply to the committee for 24/7 access to the space. The committee will approve the application provided that -
- The member's current membership is at least two weeks old,
- The member has not acted against the interests of the Association,
- The member pays a bond appropriate to their membership class, and
- The member has no outstanding invoices.
- 24/7 access may be revoked at the discretion of the committee should any of the above no longer be true.
- When a member moves to a different membership class the bond amount shall be the lesser of the classes
Add requirement for keyholders to have valid emergency contact info in TidyHQ.
- The member must maintain current emergency contact details in the Artifactory's member management system (e.g. TidyHQ) at all times.
Add something to keyholder responsibilities re: lone working in the space???
If you are working alone, ensure you assess what you are doing and only undertake tasks you are comfortable doing alone. Consider deferring risky jobs to a time when other people will be around to help.
-> Some discussion here as to whether these changes go far enough.
-> Renee to make further proposals.
Review current level of inductions in the space and decide if we are happy with the current level of inductions (tool specific only) or if we would like -
-> Some side discussion here about machinery lockout solutions.
-> Lathe, mill, lasers, bandsaw, drill press, miter saw, wood lathe...
-> Further discussion about members signing in as they walk through the door.
-> Further development of member access control, inductions, etc. referred to Infrastructure subcommittee.
Existing: Storage
Revised: Storage
Reviewed for loopholes, consistency.
Improve logical structure.
Plain English.
Some question marks around specific things - needs input from others.
Further discussion needed. Deferred to online.
Do we notify by email or just Slack? -> Consensus both as the changes affect all members.
| Action Items | Who |
|---|---|
| Finalise changes to bylaw in wiki | Lewis |
| Announce changes via Slack #announcements and email to all members | Lewis |
JC departed meeting 16:00 to meet a prior committment.
Existing: Subcommittees
Revised: Subcommittees
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the revised subcommittees bylaw, to take effect from 2023-01-31. | Lewis | Renee | Accepted |
Do we notify by email or just Slack? -> Consensus Slack only - as it only affects subcommittees.
| Action Items | Who |
|---|---|
| Finalise changes to bylaw in wiki | Lewis |
| Announce changes via Slack in subcommittee slack channels. | Lewis |
-> General discussion regarding our web presence not reaching its full potential.
-> Brisbane Makerspace has a good website - to aspire to.
Remember to set next meeting time before closing meeting!
Minutes: 2023-02-04
| Action Items | Who | Status |
|---|---|---|
| Raise online motion for Space Balloon auspicing | Fletcher | |
| Start negotiating tool agreements for existing loans | Infrastructure Subcommittee | Ongoing |
| Submit ACNC report by 2023-01-31 | Vincent | |
| Send message to Christian Pinkerton (Barney) to reject membership application. | ||
| Process Mohamed Ali's membership (approved) | ||
| Rename Talk and Design, publish new events across Google Calendar, Facebook, Meetup | ||
| Address members not getting invoices due to not being part of invoicing groups. (See #committee_bank) | Fletcher completed 2023-01-08. | |
| Action expired members to remove their property | ||
| Set up new board game night events on Google Calendar, Facebook, Meetup. | Lewis | Completed 2023-01-08 |
| Obtain big packets of snacks for Board Game Nights | ||
| Return comments on draft constitution to secretary by 2023-01-14 | Interested committee members | Completed 2023-01-14 - refer #governance |
| Implement revised subcommittees bylaw on wiki; notify to affected subcommittees | Lewis | Lewis completed 2023-01-08 - IT, Lasers, Infrastructure, and Promotions. Associate Memberships Panel consists entirely of committee members so no further notification needed. |
Further online discussion required re: