Previous meeting: 2022-10-22
Next meeting: 2023-01-07
Scheduled start: 2022-11-26, 14:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Previous meeting's minutes: 2022-10-22
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the previous meeting's minutes | Lewis | Beau | Accepted/Rejected |
| Action Items | Who | Status |
|---|---|---|
| Follow up with Jim Tuckwell. | Fletcher | Up to date |
| Contact prospective member - Christian. | Fletcher | Not done |
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| 2022-10-28 | 2022-10-28 | Ratify the workshop and tool usage fees as per: link | Passed |
| 2022-10-28 | 2022-10-28 | Appoint Renae Currie to the Infrastructure Subcommittee | Passed |
| 2022-10-30 | 2022-10-30 | Update tool usages fees as per https://github.com/Perth-Artifactory/wiki/pull/8/files | Passed |
| 2022-11-03 | 2022-11-03 | Rename casual use to day pass in all by-laws as per https://github.com/Perth-Artifactory/wiki/pull/9 | Passed |
| 2022-11-22 | 2022-11-23 | Accept Ahmad Alsodani's membership application | Passed |
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
N/A.
This table has been generated from data stored in TidyHQ at: 2022-11-26 09:14:34.123929
| -12 | <1 | 1 | 2 | 3+ | 4+ | 8+ | 13+ | 21+ |
|---|---|---|---|---|---|---|---|---|
| 1 | 30 | 19 | 9 | 8 | 7 | 5 | 4 | 9 |
Invoices due 7+ days ago
| Name | # |
|---|---|
| errin matsumoto | 25 |
| Aron Spencer (Az) | 5 |
| Matthew Cirillo | 5 |
| Troy Green | 4 |
| Peter Thomson | 4 |
| Christian Pinkerton (Barney) | 3 |
| Barry Marshall (barjammar) | 2 |
| Beau Scott | 2 |
| Chris Hall (maxlex) | 2 |
| Iain Graham (Sylver) | 2 |
| Ben Dwyer | 2 |
| Phoebe-Jean Harris (Phoebe ) | 2 |
| Thomas White | 2 |
| Martin Gonzalez (Triangle Fight) | 2 |
| Aaron Kim (w12ard) | 1 |
| Jim tuckwell (Jim) | 1 |
| Alasdair Penman | 1 |
| Peter Hillier (letsburn00) | 1 |
| Aaron Carmichael | 1 |
| Adam Mellor | 1 |
| Adrian Kougianos (SpaceMan) | 1 |
| Narelle Fouche (Ladybug) | 1 |
| Michelle Stacy | 1 |
| Nick Bannon (nick) | 1 |
| James Sim (Felix) | 1 |
| Jason Kongchouy (Jason) | 1 |
| Hugh Frazer (b0wlb0y) | 1 |
| Branden Ross | 1 |
Invoices due 74+ days ago
| Name | # |
|---|---|
| errin matsumoto | 22 |
| Matthew Cirillo | 3 |
| Troy Green | 2 |
| Aron Spencer (Az) | 2 |
| Barry Marshall (barjammar) | 1 |
| Aaron Kim (w12ard) | 1 |
| Peter Thomson | 1 |
| Christian Pinkerton (Barney) | 1 |
This table has been generated from data stored in TidyHQ. It was retrieved at: 2022-11-26 09:14:23.297667
| Membership | # | % | $ | $% |
|---|---|---|---|---|
| Full Membership - Monthly Subscription | 35 | 54% | $2625/mo | 66% |
| Concession Membership - Monthly Subscription | 22 | 34% | $990/mo | 25% |
| Band Membership - Monthly Subscription | 2 | 3% | $200/mo | 5% |
| Concession Membership - Annual Subscription | 2 | 3% | $90/mo | 2% |
| Visitor | 1 | 2% | $0/mo | 0% |
| Full Membership - Annual Subscription | 1 | 2% | $75/mo | 2% |
| The Ambassador! | 1 | 2% | $0/mo | 0% |
| Sponsored Student Membership | 1 | 2% | $0/mo | 0% |
| Resident Artist – NoizeMaschin!! | 0 | 0% | $0/mo | 0% |
| Full Membership - Quarterly Subscription | 0 | 0% | $0/mo | 0% |
| Total | 65 | $3980/mo |
This table has been generated from data stored in TidyHQ. It only includes contacts with memberships not marked as expired. It was retrieved at: 2022-11-26 09:13:36.267421
| Name | Status | Level |
|---|---|---|
| Christian Pinkerton (Barney) | Active membership and has not had membership approved yet | Full Membership - Monthly Subscription |
Reports to be emailed in for review of committee when officer does not attend meeting.
Nothing to report.
Nothing to report.
Nothing to report.
This table has been generated from data stored in TidyHQ. It was retrieved at: 2022-11-26 09:14:00.676707
| Type | # | % |
|---|---|---|
| Active members | 37 | 66% |
| Expired members | 12 | 21% |
| Blank | 7 | 12% |
| Total | 56 |
Updates from subcommittees - discussions or requests for action.
Nothing to report.
Nothing to report.
News and discussions on events.
* Denotes run by non-members
(new and once off events)
Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.
Featured Nominees must agree to participate and cooperate as required in all
editorial activities relating to the contribution, including but not limited to being
interviewed and photographed. Featured Nominees (and their representatives)
must grant P&N Bank a perpetual and non-exclusive licence to use such footage
and photographs in all media worldwide, including online social networking sites,
and the Featured Nominee (and its representatives) will not be entitled to any fee
for such use.As part of a nomination P&N Bank will request some basic information and a
photo of the Nominee. These details and photograph will be displayed on the
https://pnbank.com.au/about/community/helping-ands/ for members to view
during the voting and for the general public to view once the contribution has
been awarded. By providing this image to P&N Bank, the Applicant and Nominee
grant their consent to the information and the photo being published on the
website https://pnbank.com.au/about/community/helping-ands/
Discussed if we should apply now or wait until we have DGR status.
Agreed to wait until we have DGR status.
RE our application for deductible gift recipient (DGR) status as a Community Shed.
Three sets of changes will be proposed.
How do we manage 24/7 access / issue of RFID keys.
How do we put these changes to our members so that they are easy to understand, so the members can make an informed decision to accept / not accept the changes.
Discussion
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Phoebe-Jean Harris to Deputy Secretary. Appoint Lewis Yip to Secretary. Effective immediately. |
Beau | Fletcher | Accepted/Rejected |
| Action Items | Who |
|---|---|
| Handover TidyHQ authority from Phoebe to Lewis | Phoebe/Lewis |
This item has been added after the deadline and must first be accepted as emergency business.
Committee present unanimously agreed to treat this business as urgent business under s43 of the Constitution.
The intention of this document and by-law is to clarify loans of equipment and tools to the space.
Agreement document: https://github.com/Perth-Artifactory/wiki/blob/loan-process/docs/committee/drafts/tool_loan.md
By-law:
¶ Equipment loaned to the space
Persons authorised by the tool loan agreement may sign on behalf of The Association.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve the agreement document as presented | - | - | Rejected; document to be revised and resubmitted |
| Approve the loan by-law as presented | - | - | Rejected |
| Action Items | Who |
|---|---|
| Update proposed tool loan agreement so that the owner cannot have a conflict of interest. | Lewis |
| Update proposed tool loan agreement so that it will cover i.e. music room equipment. Just say "equipment". | Lewis |
| Update wiki for tool loans | Fletcher/Lewis |
| Start negotiating tool agreements for exisitng loans | Infrastructure Subcommittee |
This item has been added after the deadline and must first be accepted as emergency business.
Committee present unanimously agreed to treat this business as urgent business under s43 of the Constitution.
We should expand the sponsored membership panel to cover current and future associate memberships.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Redefine sponsored membership panel to cover all associate memberships as per https://github.com/Perth-Artifactory/wiki/pull/11/files | Fletcher | Beau | Accepted |
| Action Items | Who |
|---|---|
| Update wiki for associate memberships panel | Fletcher |
Remember to set next meeting time before closing meeting!
Minutes: 2023-01-07
| Action Items | Who |
|---|---|
| Raise online motion for Space Balloon auspicing | Fletcher |
| Handover TidyHQ authority from Phoebe to Lewis | Phoebe/Lewis |
| Update proposed tool loan agreement so that the owner cannot have a conflict of interest. | Lewis |
| Update proposed tool loan agreement so that it will cover i.e. music room equipment. Just say "equipment". | Lewis |
| Update wiki for tool loans | Fletcher/Lewis |
| Start negotiating tool agreements for exisitng loans | Infrastructure Subcommittee |
| Update wiki for associate memberships panel | Fletcher |