These minutes document an Annual General Meeting of the members of Perth Artifactory Inc.
Notice of annual general meeting 2026
Committee nomination form 2026
Proxy voting form AGM 2026 - with names
Online attendance will be facilitated by Google Meet.
Annual General Meeting
Saturday, 12 September · 1:00 – 2:00pm
Time zone: Australia/Perth
Google Meet joining info
Video call link: https://meet.google.com/vbz-copu-yuk
Or dial: (AU) +61 3 8594 5867 PIN: 473 832 385#
More phone numbers: https://tel.meet/vbz-copu-yuk?pin=2713400234900
Refer to: Learn what requirements you need to use Google Meet.
AGM must be held in accordance with Part 6 of the constitution regarding General meetings of association.
Attendees:
58.8. For a person to be eligible to vote at a general meeting as an ordinary member, or on behalf of an ordinary member that is a body corporate under subrule 58.2, the ordinary member —
58.8.a. must have been an ordinary member at the time notice of the meeting was given under rule 53; and
58.8.b. must have paid the membership fee for the period up to and including the date of the general meeting; and
58.8.c. must not have any other overdue debts to the Association at the time of the general meeting.
58.9. Debts of the following types are excluded for the purposes of rule 58.8.c —
- 58.9.a. Pledged donations to a donation drive.
58.10. If a general meeting is adjourned as per rule 57, only people who were eligible to vote at the first session of the meeting, will be eligible to vote when the meeting resumes.
The Treasurer reports that 75 members are eligible to vote at this AGM.
The quorum for this meeting is 20% of 75 = 15 members.
29 members with voting rights in attendance. Quorum is met.
Fletcher gave general remarks on the state of the space.
We're in a better position now than ever - we're larger, better equipped, have more members, and the best backend processes that we have ever had.
Special thanks were given to Johannes Chuah, Tegan Murphy, and Joshua Rospondek for their volunteer service, as they step back from committee service.
Thanks given to all subcommittee members especially Sophie Blackwood and Penny Wood for their work on the 3D printing subcommittee.
Please have a read of the annual report - it reflects all we have done this year.
Everyone else who helped this year - too numerous to list - thank you!
51.3.a. to confirm the minutes of the previous annual general meeting and of any special general meeting held since then if the minutes of that meeting have not yet been confirmed;
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Confirm the minutes of the previous annual general meeting, held 2025-09-13 | Tegan Murphy | Penny Wood | Accepted unanimously by show of hands |
51.3.b. to receive and consider —
51.3.b.i. the committee’s annual report on the Association’s activities during the preceding financial year; and
51.3.b.ii. if the Association is a tier 1 association, the financial statements of the Association for the preceding financial year presented under Part 5 of the Act; and
51.3.b.iii. if the Association is a tier 2 association or a tier 3 association, the financial report of the Association for the preceding financial year presented under Part 5 of the Act;
51.3.b.iv. if required to be presented for consideration under Part 5 of the Act, a copy of the report of the review or auditor’s report on the financial statements or financial report;
Renae gave some remarks on the treasurer's report.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the annual report | Ben Connor | Steve Hodges | Accepted unanimously by show of hands |
| Accept the financial statements (Part of the annual report) | Steve Hodges | Riley Mews | Accepted unanimously by show of hands |
51.3.c. to elect the committee members;
...
28.1. The committee must consist of at least 5 but not more than 10 committee members.
...
34.1. At the annual general meeting, the Association must decide by resolution the number of committee members to hold office for the next year.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Set the number of committee members to 10 members | Vincent Dalstra | Penny Wood | Accepted by show of hands (1 against) |
34.2. If the number of members nominating for committee membership is not greater than the number to be elected, the chairperson of the meeting —
34.2.a. must declare each of those members to be elected as commitee members; and
34.2.b. may call for further nominations from the ordinary members at the meeting to fill any positions remaining unfilled after the elections under rule 34.2.a.
The following people nominated for election to the committee -
Because the Association moved to set the number of committee members to 10 members, all 8 nominees were automatically declared to be elected.
The chairperson of the meeting DID NOT call for further nominations from the ordinary members at the meeting.
51.3.d. if applicable, to appoint or remove a reviewer or auditor of the Association in accordance with the Act;
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint an auditor | No-one | No-one | Lapsed |
51.3.e. to confirm or vary the entrance fees, subscriptions and other amounts (if any) to be paid by members.
The fees are currently set at:
The committee proposes:
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Increase Full Membership rate from $75/mo to $85/mo | Johannes Chuah | Penny Wood | Passed unanimously by show of hands |
| Increase Concession Membership from $45/mo to $50/mo | Tegan | Steve Hodges | Passed unanimously by show of hands |
| Keep Day Pass rate at existing rate of $20/day | Tegan Murphy | Ben Connor | Passed unanimously by show of hands |
51.4. Any other business of which notice has been given in accordance with these rules may be conducted at the annual general meeting.
Refer to Friends of the Artifactory.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Beau Scott as a Friend of the Artifactory for 2026-2027 | Narelle Fouche | Johannes Chuah | Passed unanimously by show of hands |
| Appoint Bruce Chambers as a Friend of the Artifactory for 2026-2027 | Johannes Chuah | Phoebe Harris | Passed unanimously by show of hands |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Special resolution: Amend our constitution, s1 “terms used”, to change the definition of “direct message” from: “a message sent directly to a person using the primary online communication platform administered by the Association”, to: “a message sent directly to a person using an electronic platform administered by the Association.” | Ben Connor | Vincent Dalstra | Passed unanimously by show of hands |
| Special resolution: Amend our constitution, s1 “terms used”, to add a definition of "written notice" as follows: “written notice has its usual meaning, and also includes a communication or submission sent via an electronic platform operated by the Association.” | Tegan Murphy | Penny Wood | Passed unanimously by show of hands |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Special resolution: Adopt the proposed new clause s34.1A as part of our constitution, implementing a “no confidence” mechanism for committee nominations, with the full text as published in the notice of the annual general meeting. | Penny Wood | Vincent Dalstra | Passed by show of hands (1 abstained) |
Meeting concluded at 13:50 hrs.