Previous meeting: 2025-07-19
Next meeting: 2025-09-13
Scheduled start: 2025-08-23, 13:30
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present:
Apologies:
Absent:
Observing:
Minute taker: Lewis
Chair: JC
Quorum present (4 committee members): YES
Previous meeting's minutes: 2025-07-19
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the previous meeting minutes | Fletcher | Renae | Accepted |
| Date raised | Date completed | Motion Text | Outcome |
|---|---|---|---|
| Wed 20 Aug 2025 8:12PM | Thu 21 Aug 2025 11:18PM | Approve $100 for kitchen refit prep from the General Fund | Passed (unanimous) |
| Mon 18 Aug 2025 12:41PM | Mon 18 Aug 2025 11:31PM | Amend Artifactory Expenses bylaw to include provision for authorising volunteer catering expenses | Passed (unanimous) |
| Mon 11 Aug 2025 8:27AM | Tue 12 Aug 2025 9:28AM | Set the time and date of the 2025 Annual General Meeting to 1pm on Saturday 2025-09-13. Agree that there is no "other business" to raise at this AGM. | Passed (unanimous) |
| Thu 7 Aug 2025 1:56PM | Sun 10 Aug 2025 1:02PM | Approve $136 for purchase of machine tool lubricants from the General Fund | Passed (6 in favour, 1 did not participate) |
| Wed 6 Aug 2025 9:28AM | Sat 9 Aug 2025 9:01AM | Approve $310 for Meetup.org membership (6 months) from the General Fund | Passed (6 in favour, 1 did not participate) |
| Mon 4 Aug 2025 11:41PM | Thu 7 Aug 2025 11:01PM | Issue RFID key for member Jack Hou | Passed (5 in favour, 1 abstained, 1 did not participate) |
| Tue 22 Jul 2025 7:11PM | Fri 25 Jul 2025 7:01PM | Approve $300 for purchase of pen kits from the General Fund | Passed (5 in favour, 1 abstained, 1 did not participate) |
| Mon 21 Jul 2025 7:59PM | Mon 28 Jul 2025 7:01PM | Introduce a tool usage fee for the metal lathe - at same rates as the metal mill. | Passed (6 in favour, 1 did not participate) |
| Mon 21 Jul 2025 1:54PM | Tue 22 Jul 2025 9:21AM | Revoke 24/7 key access for Cameron Davis | Passed (unanimous) |
| Wed 16 Jul 2025 1:13PM | Sat 19 Jul 2025 1:02PM | Approve $400 for Supanova volunteer costs from the General Fund | Passed (6 in favour, 1 did not participate) |
No feedback on our rates exemption application with City of Stirling.
Submitted 25-05-2025 - reference number RAE25/0017.
Stirling confirmed they had not progressed application, apologised.
Asked for information on what proportion of #16 rates we are responsible for.
Provided documents showing we pay 20% of property outgoings
Asked for rebate to be backdated to when we were given incorrect information that we did not qualify.
ACTION - Renae to follow up City of Stirling for Rates Exemption
Nil.
Nil.
Business as usual.
It’s been largely business as usual around the space, though with a caveat : a few of our key volunteers have been away, which has stretched our capacity for running the Saturday workshops. A huge thanks to those who stepped up to help keep things ticking along, and an especially big shout-out to Lewis Yip, who has taken on the bulk of onboarding new members, training inductions, whilst also helping us prepare for the upcoming AGM.
Thank you to our newly joined members for their patience with trainings and inductions. As a volunteer only run organisation, these things sometimes take a little longer, and we appreciate your understanding, as we work through your requests.
Looking ahead, our Annual General Meeting will be held on Friday 13 September at 1pm. This is our opportunity to reflect on the past year, plan for the next, and connect as a community.
Please remember: to be eligible to vote you must be a financial member with no outstanding payments when the meeting starts. Please Take a moment to check your membership status now, so your voting rights are secure.
Thanks again to everyone for your support and contributions. I’m looking forward to seeing many of you at the AGM and around the workshop.
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
Steady income from strong membership numbers this month, high expenses on planned tool and equipment purchases, funded in previous months.
We are in a good position to continue with planned infrastructure projects - Ceiling cladding and Design Lab shelving projects are included in committed funds.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 9,209.84 |
| Sponsored Memberships | $ 2,586.16 |
| Secure Account | $30,000.00 |
| TOTAL | $41,179.60 |
Funds committed to future projects $4,665
| Income AUD | July 2025 | Last Month |
|---|---|---|
| Admin - Waste | $100.00 | $0.00 |
| Casual | $700.00 | $185.00 |
| Casual - Band Room | $20.00 | $60.00 |
| Consumables for Sale | $23.20 | $94.20 |
| Donation | $256.90 | $975.50 |
| Donation - Pledges/Tools | $0.00 | $2,244.70 |
| Donation - Sponsored Membership | $45.00 | $45.00 |
| Drinks/Snacks | $834.50 | $690.75 |
| Equipment Purchases/Sales | $1,320.69 | $0.00 |
| Event - Talkshop | $455.00 | $581.00 |
| Fundraising Income and Expenses | $0.00 | $4,555.50 |
| Membership | $5,409.60 | $4,881.43 |
| Sale of Timber | $200.00 | $400.00 |
| Tool Use/Costs - 3D Printers | $240.60 | $75.36 |
| Tool Use/Costs - CNC | $3.00 | $0.00 |
| Tool Use/Costs - Lasers | $86.00 | $103.60 |
| Tool Use/Costs - Mill | $60.00 | $0.00 |
| Total | $9,754.49 | $14,892.04 |
| Expenses AUD | July 2025 | Last Month |
|---|---|---|
| Admin - Bank Fees | $121.88 | $0.00 |
| Admin - Electricity | $1,071.85 | $0.00 |
| Admin - Internet | $205.00 | $205.00 |
| Admin - Other | $0.00 | $22.87 |
| Admin - Waste | $183.70 | $91.85 |
| Bond | $131.26 | $0.00 |
| Drinks/Snacks | $1.00 | $2,225.31 |
| Equipment - Repairs/Consumables | $57.95 | $52.16 |
| Equipment Purchases/Sales | $4,225.80 | $229.04 |
| Event - Talkshop | $588.92 | $575.90 |
| Fundraising Income and Expenses | $440.82 | $605.07 |
| Infrastructure - Expenses | $0.00 | $67.90 |
| IT Expenses (not internet) | $0.00 | $16.04 |
| Lease+Variable Outgoings | $4,918.84 | $4,918.84 |
| Membership | $43.41 | $0.00 |
| Promotional Expenses | $383.93 | $500.59 |
| Tool Purchases/Sales | $2,059.74 | $0.00 |
| Tool Repairs/Consumables | $0.00 | $24.90 |
| Tool Use/Costs - 3D Printers | $125.95 | $2,119.34 |
| Workshop Consumables | $0.00 | $16.00 |
| Total | $14,560.05 | $11,670.81 |
| Net Cash Position AUD | July 2025 | Last Month |
|---|---|---|
| Total | -$4,805.56 | $3,225.87 |
| Date | Cost | Contact | Item | Category | Authorisation |
|---|---|---|---|---|---|
| 01/07/2025 | $4.95 | Caltex | Supanova Expenses | Promotional Expenses | Loomio |
| 01/07/2025 | $89.75 | NAB | Merchant Fees | Admin - Bank Fees | Treasurer |
| 01/07/2025 | $4,918.84 | Prime Property Agency Pty Ltd | Rent | Lease+Variable Outgoings | Treasurer |
| 01/07/2025 | $19.99 | Siddament | Siddament Subscription | Tool Use/Costs - 3D Printers | SubC - 3D Print |
| 01/07/2025 | $61.84 | Spud Shed | Social Food | Event - Talkshop | Social Food |
| 01/07/2025 | $19.18 | Altronics | Supanova Expenses | Fundraising Income and Expenses | Loomio |
| 02/07/2025 | $157.36 | aliexpress | Desk for fibre laser | Equipment Purchases/Sales | Loomio |
| 02/07/2025 | $222.10 | aliexpress | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $96.98 | Officeworks | Supanova Expenses | Fundraising Income and Expenses | Loomio |
| 02/07/2025 | $8.99 | Spud Shed | Supanova Expenses | Promotional Expenses | Loomio |
| 02/07/2025 | $92.44 | Bunnings | Ute for lathe | Equipment Purchases/Sales | Loomio |
| 02/07/2025 | $2,500.00 | Corpus Christie School | Metal Lathe | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $528.90 | Hare & Forbes MachineryHouse | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $280.00 | Marketplace | Metal lathe Toolbox | Equipment Purchases/Sales | Loomio |
| 02/07/2025 | $249.00 | Redfox | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $222.10 | aliexpress | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $1.00 | Anonymous | Machine test | Drinks/Snacks | Treasurer |
| 03/07/2025 | $45.00 | Kerry Harris | Membership refund | Gateway Fee, Membership | Treasurer |
| 03/07/2025 | $86.00 | Aussie Broadband | Internet | Admin - Internet | Treasurer |
| 04/07/2025 | $1,830.67 | Kickstarter - Sovol | 3D Printer - Sovol | Tool Purchases/Sales | Meeting |
| 07/07/2025 | $57.95 | Carbatec | Dust Collector bags | Equipment - Repairs/Consumables | SubC - Inf |
| 07/07/2025 | $115.49 | Spud Shed | Social Food | Event - Talkshop | Social Food |
| 07/07/2025 | $45.51 | Carbatec | Supanova Expenses | Fundraising Income and Expenses | Loomio |
| 09/07/2025 | $18.90 | Coles | Social Food | Event - Talkshop | Social Food |
| 10/07/2025 | $98.00 | Bunnings | Worklights | Equipment Purchases/Sales | SubC - Inf |
| 14/07/2025 | $1,071.85 | Synergy | Power Bill | Admin - Electricity | Treasurer |
| 15/07/2025 | $119.00 | Pentanet | Internet | Admin - Internet | Treasurer |
| 16/07/2025 | $229.07 | Kickstarter - Sovol | Shipping for 3D Printer | Tool Purchases/Sales | Meeting |
| 16/07/2025 | $63.50 | City of Perth Parking | Supanova Expenses | Promotional Expenses | Loomio |
| 22/07/2025 | $135.00 | Cameron Davis | Bond Refund | Bond, Gateway Fee | Treasurer |
| 28/07/2025 | $85.97 | Bambu Lab AU | 3D Print Consumables | Tool Use/Costs - 3D Printers | SubC - 3D Print |
| 28/07/2025 | $183.70 | Instant Waste | Skip Bin | Admin - Waste | Treasurer |
| 29/07/2025 | $279.15 | PSquare Agencies | Pen making kits | Fundraising Income and Expenses | Loomio |
| 29/07/2025 | $392.69 | Coles | Social Food | Event - Talkshop | Social Food |
| 31/07/2025 | $19.99 | Siddament | Siddament Subscription | Tool Use/Costs - 3D Printers | SubC - 3D Print |
| 31/07/2025 | $306.49 | Meetup | Meetup Subscription | Promotional Expenses | Loomio |
| 31/07/2025 | $32.13 | NAB | Merchant Fees | Admin - Bank Fees | Treasurer |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | Fletcher | Tegan | Accepted |
Total Overdue - $6,205
Less than 30 Days - $2,025
More than 120 Days - $2,965
Memberships cancelled due to unpaid invoices:
Filippo Riccio
Sidney Carniello
August Pope
| Total in Fund | $ 6,886.27 |
|---|---|
| Donations Received | $ 0 |
| Donation Matching | $ 0 |
| ------------------------------------------ | ------------ |
| Expense | -$ 0 |
As at 2024-08-11
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | 64 | 68 | -4 |
| Concession | 43 | 39 | +4 |
| Band | 2 | 2 | - |
| TOTAL | 109 | 109 | - |
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Members awaiting approval.
After the meeting, go into TidyHQ and mark the members as approved.
| Date | Name | Class of membership |
|---|---|---|
| 2025-08-09 15:02:43 +0800 | Hiram Wilson | Full Membership - Monthly Subscription |
| 2025-08-18 10:11:28 +0800 | Sharif Malak | Full Membership - Monthly Subscription |
| 2025-07-25 13:42:19 +0800 | Mitchell McClements | Concession Membership - Monthly Subscription |
| 2025-07-30 09:24:50 +0800 | Elspeth Stewart | Concession Membership - Monthly Subscription |
| 2025-08-02 14:53:02 +0800 | Roland Gee | Concession Membership - Monthly Subscription |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the membership applications listed above | JC | Fletcher | Accepted |
| Date | Name | Class of membership |
|---|---|---|
| 2025-06-10 08:25:43 +0800 | Liam Holt | Full Membership - Monthly Subscription |
Reports to be emailed in for review of committee when officer does not attend meeting.
Nothing to report.
Bands notified of Rehearsal room ending.
Firm end date to be finalised and email correspondence to the 2 bands in line with their membership subscription cycle.
Est. November 2025 to start fitout.
Coincidentally, multiple enquiries on new bands and rehearsal room hire, but these have been knocked back.
Updates from subcommittees - discussions or requests for action.
News and discussions on events
* Denotes run by non-members
(new and once off events)
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
Lewis Yip:
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Anna Whitlock to the position of ordinary committee member, effective today (2025-08-23). | JC | Tegan | Accepted |
Lewis Yip:
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Lewis Peaty to the position of ordinary committee member, effective today (2025-08-23). | Fletcher | Anna | Accepted |
Refresh and agree on what expectations we have of committee members.
Clarify what sponsorship arrangements we have with CROC so all committee members are on the same page.
Bunnings have given us a prize, where they will supply the drinks for us to sell. This will greatly increase our fundraising potential on the day
The date has been organised for Sunday 2nd November. Expense authorisation will go through Loomio closer to the day.
Renae has organised for experienced friends to help prepare for, and run the day. Penny also has experience with running these.
Ideally we will have enough volunteers to run an Artifactory sales/promo table alongside the BBQ.
We have applied to have another stall at pride Fairday, after our success last year.
Date is Sunday 23rd November. Penny and Renae will take lead on organising. Expense authority request and callout for volunteers will be done closer to the event.
Slack channel event_pride-fairday-stall already resurrected from last year.
Penny and Renae intend to offer a half day workshop to allow participants to build a spice rack from reclaimed materials. This will be similar to the event run in December with Alice for Penny's staff party.
This will be advertised as part of Pride month, we will be able to sell tickets through TidyHQ.
Expense authority request will be done closer to the event.
Slack Channel event_pride-woodwork-workshop is already live, volunteers will be added as they are confirmed, committee members welcome to join.
Refer Loomio motion:
Checklist:
By 2025-08-16 (T-28 days)
By 2025-08-23 (T-21 days)
By 2025-08-30 (T-14 days)
By 2025-09-06 (T-7 days)
By 2025-09-12 (T-1 day)
2025-09-13 (T-0 days)
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: 2025-09-13