Previous meeting: 2025-07-19
Next meeting: NNNN-NN-NN
Scheduled start: 2025-08-23, 13:30
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present: REMOVE NOT PRESENT
Apologies: NAMES
Absent: NAMES
Observing: NAMES
Minute taker: NAME
Chair: NAME
Quorum present (4 committee members): YES/NO
Previous meeting's minutes: 2025-07-19
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| MOTION TEXT | MOVER | SECONDER | Accepted/Rejected |
LIST ACTIONS AND ACTIONEES
Action item
Note to the secretary (delete after reading)
This section requires manual preparation before the meeting.
As per our bylaw on online motions,
The details of each online motion must be recorded in the minutes of the next committee meeting. The details recorded must include:
- The full text of the online motion; and
- The result of the online motion, e.g. passed, failed, lapsed, or withdrawn.
You can get the text and results of online motions by copy pasting out of Loomio.
Also note that the start of a committee meeting causes all outstanding online motions to lapse.
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| XXXX.XX.XX | XXXX.XX.XX | The text of the motion | Passed/Rejected/Lapsed |
Note to the Secretary (delete after reading)
Record any documents that the Association has executed since the last committee meeting.
Note the requirements of s66 of the Constitution regarding who can execute documents on behalf of the Association.
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
Steady income from strong membership numbers this month, high expenses on planned tool and equipment purchases, funded in previous months.
We are in a good position to continue with planned infrastructure projects - Ceiling cladding and Design Lab shelving projects are included in committed funds.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 9,209.84 |
| Sponsored Memberships | $ 2,586.16 |
| Secure Account | $30,000.00 |
| TOTAL | $41,179.60 |
Funds committed to future projects $4,665
| Income AUD | July 2025 | Last Month |
|---|---|---|
| Admin - Waste | $100.00 | $0.00 |
| Casual | $700.00 | $185.00 |
| Casual - Band Room | $20.00 | $60.00 |
| Consumables for Sale | $23.20 | $94.20 |
| Donation | $256.90 | $975.50 |
| Donation - Pledges/Tools | $0.00 | $2,244.70 |
| Donation - Sponsored Membership | $45.00 | $45.00 |
| Drinks/Snacks | $834.50 | $690.75 |
| Equipment Purchases/Sales | $1,320.69 | $0.00 |
| Event - Talkshop | $455.00 | $581.00 |
| Fundraising Income and Expenses | $0.00 | $4,555.50 |
| Membership | $5,409.60 | $4,881.43 |
| Sale of Timber | $200.00 | $400.00 |
| Tool Use/Costs - 3D Printers | $240.60 | $75.36 |
| Tool Use/Costs - CNC | $3.00 | $0.00 |
| Tool Use/Costs - Lasers | $86.00 | $103.60 |
| Tool Use/Costs - Mill | $60.00 | $0.00 |
| Total | $9,754.49 | $14,892.04 |
| Expenses AUD | July 2025 | Last Month |
| Admin - Bank Fees | $121.88 | $0.00 |
| Admin - Electricity | $1,071.85 | $0.00 |
| Admin - Internet | $205.00 | $205.00 |
| Admin - Other | $0.00 | $22.87 |
| Admin - Waste | $183.70 | $91.85 |
| Bond | $131.26 | $0.00 |
| Drinks/Snacks | $1.00 | $2,225.31 |
| Equipment - Repairs/Consumables | $57.95 | $52.16 |
| Equipment Purchases/Sales | $4,225.80 | $229.04 |
| Event - Talkshop | $588.92 | $575.90 |
| Fundraising Income and Expenses | $440.82 | $605.07 |
| Infrastructure - Expenses | $0.00 | $67.90 |
| IT Expenses (not internet) | $0.00 | $16.04 |
| Lease+Variable Outgoings | $4,918.84 | $4,918.84 |
| Membership | $43.41 | $0.00 |
| Promotional Expenses | $383.93 | $500.59 |
| Tool Purchases/Sales | $2,059.74 | $0.00 |
| Tool Repairs/Consumables | $0.00 | $24.90 |
| Tool Use/Costs - 3D Printers | $125.95 | $2,119.34 |
| Workshop Consumables | $0.00 | $16.00 |
| Total | $14,560.05 | $11,670.81 |
| Net Cash Position AUD | July 2025 | Last Month |
| Total | -$4,805.56 | $3,225.87 |
| Date | Cost | Contact | Item | Category | Authorisation |
|---|---|---|---|---|---|
| 01/07/2025 | $4.95 | Caltex | Supanova Expenses | Promotional Expenses | Loomio |
| 01/07/2025 | $89.75 | NAB | Merchant Fees | Admin - Bank Fees | Treasurer |
| 01/07/2025 | $4,918.84 | Prime Property Agency Pty Ltd | Rent | Lease+Variable Outgoings | Treasurer |
| 01/07/2025 | $19.99 | Siddament | Siddament Subscription | Tool Use/Costs - 3D Printers | SubC - 3D Print |
| 01/07/2025 | $61.84 | Spud Shed | Social Food | Event - Talkshop | Social Food |
| 01/07/2025 | $19.18 | Altronics | Supanova Expenses | Fundraising Income and Expenses | Loomio |
| 02/07/2025 | $157.36 | aliexpress | Desk for fibre laser | Equipment Purchases/Sales | Loomio |
| 02/07/2025 | $222.10 | aliexpress | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $96.98 | Officeworks | Supanova Expenses | Fundraising Income and Expenses | Loomio |
| 02/07/2025 | $8.99 | Spud Shed | Supanova Expenses | Promotional Expenses | Loomio |
| 02/07/2025 | $92.44 | Bunnings | Ute for lathe | Equipment Purchases/Sales | Loomio |
| 02/07/2025 | $2,500.00 | Corpus Christie School | Metal Lathe | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $528.90 | Hare & Forbes MachineryHouse | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $280.00 | Marketplace | Metal lathe Toolbox | Equipment Purchases/Sales | Loomio |
| 02/07/2025 | $249.00 | Redfox | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $222.10 | aliexpress | Metal lathe acc | Equipment Purchases/Sales | Pledges |
| 02/07/2025 | $1.00 | Anonymous | Machine test | Drinks/Snacks | Treasurer |
| 03/07/2025 | $45.00 | Kerry Harris | Membership refund | Gateway Fee, Membership | Treasurer |
| 03/07/2025 | $86.00 | Aussie Broadband | Internet | Admin - Internet | Treasurer |
| 04/07/2025 | $1,830.67 | Kickstarter - Sovol | 3D Printer - Solvol | Tool Purchases/Sales | Meeting |
| 07/07/2025 | $57.95 | Carbatec | Dust Collector bags | Equipment - Repairs/Consumables | SubC - Inf |
| 07/07/2025 | $115.49 | Spud Shed | Social Food | Event - Talkshop | Social Food |
| 07/07/2025 | $45.51 | Carbatec | Supanova Expenses | Fundraising Income and Expenses | Loomio |
| 09/07/2025 | $18.90 | Coles | Social Food | Event - Talkshop | Social Food |
| 10/07/2025 | $98.00 | Bunnings | Worklights | Equipment Purchases/Sales | SubC - Inf |
| 14/07/2025 | $1,071.85 | Synergy | Power Bill | Admin - Electricity | Treasurer |
| 15/07/2025 | $119.00 | Pentanet | Internet | Admin - Internet | Treasurer |
| 16/07/2025 | $229.07 | Kickstarter - Sovol | Shipping for 3D Printer | Tool Purchases/Sales | Meeting |
| 16/07/2025 | $63.50 | City of Perth Parking | Supanova Expenses | Promotional Expenses | Loomio |
| 22/07/2025 | $135.00 | Cameron Davis | Bond Refund | Bond, Gateway Fee | Treasurer |
| 28/07/2025 | $85.97 | Bambu Lab AU | 3D Print Consumables | Tool Use/Costs - 3D Printers | SubC - 3D Print |
| 28/07/2025 | $183.70 | Instant Waste | Skip Bin | Admin - Waste | Treasurer |
| 29/07/2025 | $279.15 | PSquare Agencies | Pen making kits | Fundraising Income and Expenses | Loomio |
| 29/07/2025 | $392.69 | Coles | Social Food | Event - Talkshop | Social Food |
| 31/07/2025 | $19.99 | Siddament | Siddament Subscription | Tool Use/Costs - 3D Printers | SubC - 3D Print |
| 31/07/2025 | $306.49 | Meetup | Meetup Subscription | Promotional Expenses | Loomio |
| 31/07/2025 | $32.13 | NAB | Merchant Fees | Admin - Bank Fees | Treasurer |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | MOVER | SECONDER | Accepted/Rejected |
Total Overdue - $6,205
Less than 30 Days - $2,025
More than 120 Days - $2,965
Memberships cancelled due to unpaid invoices:
Filippo Riccio
| Total in Fund | $ 6,886.27 |
|---|---|
| Donations Received | $ 0 |
| Donation Matching | $ 0 |
| ------------------------------------------ | ------------ |
| Expense | -$ 0 |
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Membership Numbers.
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | xxx | xxx | +xx |
| Concession | xxx | xxx | +xx |
| Band | xxx | xxx | +xx |
| TOTAL | xxx | xxx | +xx |
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Members awaiting approval.
After the meeting, go into TidyHQ and mark the members as approved.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the membership applications listed above | MOVER | SECONDER | Accepted/Rejected |
Reports to be emailed in for review of committee when officer does not attend meeting.
Updates from subcommittees - discussions or requests for action.
News and discussions on events.
* Denotes run by non-members
(new and once off events)
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
What/Inform/Issue
Refresh and agree on what expectations we have of committee members.
Clarify what sponsorship arrangements we have with CROC so all committee members are on the same page.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| MOTION TEXT | MOVER | SECONDER | Accepted/Rejected |
| Action Items | Who |
|---|---|
| do/buy/make/implement the thing. By xx/xx/2020 | John |
| update website/wiki/TidyHQ/bylaws/etc | Jane |
| Inform | Jed |
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: NNNN-NN-NN