To define a way for the committee to raise and vote on motions outside of committee meetings.
This will allow the committee to -
A committee member may raise an online motion for consideration by the committee via an online platform administered by the Association.
The online platform used for this purpose must -
Any committee member may raise an online motion.
All online motions must be open for at least 72 hours.
While an online motion is open, a committee member may participate in the vote by:
A committee member may apply for a leave of absence from participating in online motions.
Note for this section: The office holders of the Association are as defined at s28 of the constitution; namely, the chairperson, deputy chairperson, secretary, and treasurer.
In this section, the term committee members excludes those members who are currently on an approved leave of absence.
An online motion closes as soon as one of the following events occurs -
| Event | Result |
|---|---|
| All committee members have participated in the vote. | If there were no "nay" votes, the motion passes. Otherwise, the motion fails. |
| The committee member who raised the motion decides to withdraw it. | The motion lapses. |
| Any committee member vetoes the motion. | The motion fails. At least 72 hours must pass before the matter can be considered as part of another online motion. |
| A scheduled committee meeting starts. | All outstanding online motions lapse. |
| The voting period expires. | If at least two-thirds of the commitee members (rounded up) have participated in the vote, and there were no "nay" votes, the motion passes. Otherwise, the motion fails. |
The details of each online motion must be recorded in the minutes of the next committee meeting. The details recorded must include:
The first version of this by-law regarding asynchronous online motions was adopted 2022-04-09.
The by-law was re-drafted in July 2023 and adopted at the committee meeting of 2023-07-22.
The main changes were:
The by-law was further amended to allow for committee members to take leave of absence on 2023-08-04.