Previous meeting:[Committee Meeting 2022.02.26](Committee Meeting 2022.02.26)
Next meeting: [Committee Meeting 2022.05.07](Committee Meeting 2022.05.07)
Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Previous meeting's minutes: [Committee Meeting 2022.02.26](Committee Meeting 2022.02.26)
| Moved By | Jason |
|---|---|
| Seconded By | Beau |
| Status | Accepted |
ACTIONS
*
Report attached:
New Memberships for approval
| Moved By | Fletcher |
|---|---|
| Seconded By | Beau |
| Status | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
IT Officer
* Business as usual
Event Officer
* Nothing to report
Rehearsal Room Coordinators
* Business as usual
Quartermasters
* Business as usual
Membership Officers
* Business as usual
Membership Storage Officer
* Freeing up some lockers soon
Updates from subcommittees - discussions or requests for action.
Laser Subcommittee
* Lasers has been affected by the compressor outage, otherwise progressing as normal.
IT Subcommittee
* Incoming server migration/shutdown that should reduce power requirements.
Promotions Subcommittee
* Fletcher exploring potential silicon workshop
Sponsored Memberships Panel
* Needs more promotion
* Needs new members
Infrastructure Subcommittee
* See below for compressor issues.
News and discussions on events.
# Denotes run by non-members
Tech
Games
Cosplay and Craft
Music
General
Other (new and once off events)
Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.
Action
Authorise the sale of the following items with a reserve determined by at least two committee members. Effort should be made to offer sale of items to members first.
| Moved By | Beau |
|---|---|
| Seconded By | Ben |
| Status | Accepted |
Action Items
| Action Items | Who |
|---|---|
| Set reserves | Beau |
| Offer items to members | Ben |
| Sell items | Ben and Daniel |
Our primary compressor has failed and minimum estimated repair costs to get it back to it's previous state of running poorly exceed $300 excluding professional and non-professional labour.
Motion
Authorise the fundraising and purchase of the Fendi F3050L or similar alternative
| Moved By | Fletcher |
|---|---|
| Seconded By | Ben |
| Status | Accepted |
Action Items
| Action Items | Who |
|---|---|
| Setup fundraising goal via PledgeBot | Fletcher |
| Purchase and set up compressor | Infrastructure subcommittee |
## Asynchronous online-only motions
A committee member may raise a motion for consideration by the Management Committee outside of a convened meeting.
* The technical manner in which the motion is raised and voted on is determined by the current elected Chairperson
* Motions must be equally available to all committee members. (eg, a shared Slack channel)
* Voting cannot be anonymous
* These motions will only pass if every member of the Management Committee either votes Aye or abstains
* Abstaining from voting on a motion raised under this bylaw is an active process. Not responding to a raised motion is not considered abstaining.
* A single Nay vote will be considered a veto and the motion may not be raised again for 72 hours unless done so at a convened meeting of the Management Committee
* If a meeting of the Management Committee is convened all outstanding motions raised under this by-law automatically fail
* Details regarding any motions raised under this bylaw must be noted in the next regularly scheduled meeting of the Management Committee
| Moved By | Fletcher |
|---|---|
| Seconded By | Beau |
| Status | Accepted |
With the recent price hike for TidyHQ I believe we're getting ripped off on subscription costs and transaction fees.
Motion
Authorise Fletcher to explore bookkeeping/member management alternatives and enter into month-to-month agreements with potential suppliers. (At no cost to the association) The expectation is that a report on alternatives will be presented at a future committee meeting.
| Moved By | Beau |
|---|---|
| Seconded By | Vincent |
| Status | Accepted |
Action Items
| Action Items | Who |
|---|---|
| Investigate alternatives | Fletcher |
Remember to set next meeting time before closing meeting!
Minutes: [Committee Meeting 2022.05.07](Committee Meeting 2022.05.07)