Previous meeting: 2025-03-22
Next meeting: 2025-05-17
Scheduled start: 2025-04-17, 19:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present:
Apologies:
Absent: Nil
Observing: Nil
Minute taker: Lewis
Chair: JC
Quorum present (4 committee members): YES
Previous meeting's minutes: 2025-03-22
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept previous meeting minutes | Fletcher | Renae | Accepted |
Carried over from previous meetings
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| Wed 26 Mar 2025 4:52PM | Sat 29 Mar 2025 5:01PM | MOTION: Modify the keyholder responsibilities by-law to better clarify our policy on working alone | Passed. (5 in favour, 2 did not participate.) |
| Mon 31 Mar 2025 12:06AM | Thu 3 Apr 2025 1:00AM | Issue RFID key for member Ben Moore | Passed. (6 in favour, 1 did not participate.) |
| Mon 31 Mar 2025 12:06AM | Thu 3 Apr 2025 1:00AM | Issue RFID key for member David Bucur | Passed. (6 in favour, 1 did not participate.) |
| Mon 31 Mar 2025 12:06AM | Thu 3 Apr 2025 1:00AM | Issue RFID key for member Ilke Dincer | Passed. (5 in favour, 1 abstained, 1 did not participate.) |
| Mon 7 Apr 2025 7:14PM | Thu 10 Apr 2025 8:01PM | Approve $96 for purchase of IoT dimmers from the General Fund | Passed. (6 in favour, 1 did not participate.) |
While I’ve been overseas recently, it’s been great to see that things have largely continued on as business as usual at the Artifactory. This really speaks to the dedication and effort of our community, especially our volunteers, who keep things ticking along.
That said, it’s worth acknowledging that we are heavily reliant on volunteer availability, and unfortunately that meant we had to pull out of our recent Bunnings community event. It was reported that we were missed, which is a real shame, but hopefully it’s a reminder of how valued our presence is at these types of events.
On a more positive note, the new RSVP system on slack for social events, and open days is a great initiative (cheers Fletcher as always for continuous improvements). Hopefully it helps encourage more people to get involved and makes it easier for us to plan and run events in the future.
Thanks again to everyone who’s been helping out, your support is what keeps this place going.
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
Figures tracking as expected, with approved spending for large project begining to flow through.
We are still waiting on our insurance bill for the year, which has been delayed.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 9,362.09 |
| Sponsored Memberships | $ 3,435.16 |
| Secure Account | $ 30,000.00 |
| TOTAL | $ 42,797.25 |
Note: The following table was added by Fletcher as a test to see if the information is useful. It deliberately does not include the Infrastructure fund as an allocation. (Harder to calculate)
| Allocated funds (at end of month) | Balance |
|---|---|
| Sponsored Memberships | $ 3,435.16 |
| Security Camera Purchases | $ 1,371.77 |
| Modix rebuild | $ 548.38 |
| Design lab storage | $ 1,000 |
| Ceiling cladding | $ 1,600 |
| Total allocated | $ 7,955.31 |
| Unallocated funds | $ 34,841.94 |
| Income AUD | March | Last month | YTD |
|---|---|---|---|
| Admin - Other | $4.20 | $0.00 | $9.20 |
| Admin - Waste | $100.00 | $100.00 | $240.00 |
| Bond | $675.00 | $444.10 | $3,326.40 |
| Casual | $210.00 | $468.41 | $3,202.05 |
| Casual - Band Room | $20.00 | $0.00 | $260.00 |
| Consumables for Sale | $33.64 | $0.00 | $33.64 |
| Donation | $202.00 | $75.00 | $872.00 |
| Donation - Infrastructure Fund | $200.00 | $0.00 | $3,290.45 |
| Donation - Pledges/Tools | $98.78 | $0.00 | $7,990.58 |
| Donation - Sponsored Membership | $45.00 | $45.00 | $405.00 |
| Drinks/Snacks | $545.75 | $410.50 | $7,193.52 |
| Equipment Purchases/Sales | $0.00 | $170.00 | $486.38 |
| Event - Talkshop | $330.00 | $160.00 | $2,280.00 |
| Fundraising Income and Expenses | $200.00 | $20.00 | $6,632.04 |
| Membership | $6,344.45 | $5,418.09 | $55,436.83 |
| Miscellaneous (Net Zero) | $591.34 | $0.00 | $2,391.34 |
| Promotional Expenses | $0.00 | $631.38 | $631.38 |
| Sale of Timber | $0.00 | $390.00 | $475.00 |
| Ticketed Events | $0.00 | $0.00 | $105.34 |
| Tool Repairs/Consumables | $0.00 | $1,710.60 | $1,710.60 |
| Tool Use/Costs - 3D Printers | $98.00 | $51.00 | $1,226.51 |
| Tool Use/Costs - CNC | $7.00 | $360.00 | $416.00 |
| Tool Use/Costs - Gas Welding | $0.00 | $0.00 | $20.00 |
| Tool Use/Costs - Lasers | $187.00 | $101.00 | $1,136.40 |
| Tool Use/Costs - Mill | $0.00 | $20.00 | $40.00 |
| Total | $9,892.16 | $10,575.08 | $99,735.66 |
| Expenses AUD | March | Last month | YTD |
| Admin - Bank Fees | $30.77 | $26.61 | $437.11 |
| Admin - Electricity | $1,249.41 | $0.00 | $4,797.10 |
| Admin - Internet | $205.00 | $205.00 | $1,931.00 |
| Admin - Membership Maintenance | $0.00 | $0.00 | $890.00 |
| Admin - Other | $0.00 | $0.00 | $287.25 |
| Admin - Waste | $183.70 | $0.00 | $918.50 |
| Bond | $315.00 | $25.00 | $1,170.00 |
| Consumables for Sale | $181.55 | $0.00 | $181.55 |
| Drinks/Snacks | $374.86 | $0.00 | $4,059.76 |
| Equipment Purchases/Sales | $500.95 | $234.14 | $2,673.82 |
| Event - Talkshop | $246.02 | $149.87 | $1,747.33 |
| Event - WWW course | $0.00 | $0.00 | $963.20 |
| Fundraising Income and Expenses | $0.00 | $0.00 | $519.89 |
| Infrastructure - Expenses | $316.29 | $188.14 | $7,451.98 |
| IT Expenses (not internet) | $1,142.73 | $199.00 | $3,137.73 |
| Lease+Variable Outgoings | $4,918.84 | $4,918.84 | $49,893.60 |
| Membership | $43.41 | $0.00 | $172.30 |
| Miscellaneous (Net Zero) | $591.34 | $0.00 | $2,391.34 |
| Promotional Expenses | $22.00 | $9.53 | $659.95 |
| Tool Purchases/Sales | $152.22 | $0.00 | $9,037.77 |
| Tool Repairs/Consumables | $29.99 | $0.00 | $641.33 |
| Tool Use/Costs - 3D Printers | $1,127.61 | $607.06 | $3,267.80 |
| Tool Use/Costs - CNC | $0.00 | $0.00 | $176.94 |
| Tool Use/Costs - Gas Welding | $0.00 | $108.00 | $108.00 |
| Tool Use/Costs - Lasers | $16.20 | $235.62 | $641.02 |
| Workshop Consumables | $0.00 | $0.00 | $39.88 |
| Total | $11,647.89 | $6,906.81 | $98,196.15 |
| Net Cash Position AUD | March | Last month | YTD |
| Total | -$1,755.73 | $3,668.27 | $1,539.51 |
| Date | Total | Contact | Item | Category | Authorisation |
|---|---|---|---|---|---|
| 03/03/2025 | $53.00 | PLE Computers | Network Switch | IT Expenses (not internet) | Subcommittee |
| 03/03/2025 | $4,918.84 | Prime Property Agency Pty Ltd | Lease | Lease+Variable Outgoings | Treasurer |
| 03/03/2025 | $500.95 | Total Tools | Bosch Battery Kit | Equipment Purchases/Sales | Loomio |
| 03/03/2025 | $52.22 | Total Tools | Sander | Tool Purchases/Sales | Loomio |
| 04/03/2025 | $181.55 | aliexpress | Magnets for sale | Consumables for Sale | Loomio |
| 05/03/2025 | $983.23 | Leader Computers | Cameras | IT Expenses (not internet) | Loomio |
| 05/03/2025 | $86.00 | Aussie Broadband | Internet | Admin - Internet | Treasurer |
| 06/03/2025 | $591.34 | Hertz Car Rentals | Truck Rental - Recouped | Miscellaneous (Net Zero) | Treasurer |
| 07/03/2025 | $22.00 | Australia Post | WWC for FB & RC | Promotional Expenses | Subcommittee |
| 07/03/2025 | $17.16 | Spud Shed | Social Food | Event - Talkshop | Quartermaster |
| 07/03/2025 | $16.29 | Bunnings | BBQ Cover | Infrastructure - Expenses | Loomio |
| 07/03/2025 | $15.95 | Red Rooster | Social Food | Event - Talkshop | Quartermaster |
| 10/03/2025 | $300.00 | Marketplace | BBQ | Infrastructure - Expenses | Loomio |
| 11/03/2025 | $90.00 | Katrina Italiano | Bond to pay Invoices | Bond | Treasurer |
| 11/03/2025 | $18.00 | Coles | Drink Restock | Drinks/Snacks | Quartermaster |
| 12/03/2025 | $16.20 | Altronics | Laser Lighting | Tool Use/Costs - Lasers | Subcommittee |
| 12/03/2025 | $1,249.41 | Synergy | Electricity | Admin - Electricity | Treasurer |
| 17/03/2025 | $119.00 | Pentanet | Internet | Admin - Internet | Treasurer |
| 17/03/2025 | $73.99 | Bambu Lab AU | AMS hub | Tool Use/Costs - 3D Printers | Subcommittee |
| 17/03/2025 | $31.99 | Bambu Lab AU | 3D printer cover | Tool Repairs/Consumables, Tool Use/Costs - 3D Printers | Subcommittee |
| 19/03/2025 | $100.00 | Marketplace | Mug Press | Tool Purchases/Sales | Pledges |
| 19/03/2025 | $225.00 | Chris Fisher | Bond to pay Invoices | Bond | Treasurer |
| 20/03/2025 | $54.28 | Coles | Social Food | Event - Talkshop | Quartermaster |
| 20/03/2025 | $16.00 | WA Big Butcher | Social Food | Event - Talkshop | Quartermaster |
| 20/03/2025 | $12.00 | Target | Social Food | Event - Talkshop | Quartermaster |
| 21/03/2025 | $7.99 | Spud Shed | Social Food | Event - Talkshop | Quartermaster |
| 24/03/2025 | $1,051.62 | Taobao | Modix Parts | Tool Use/Costs - 3D Printers | Loomio |
| 24/03/2025 | $356.86 | Costco | Drink Restock | Drinks/Snacks | Quartermaster |
| 24/03/2025 | $73.50 | Dianella Meats | Social Food | Event - Talkshop | Quartermaster |
| 25/03/2025 | $27.50 | Web in a box | Domain Name | IT Expenses (not internet) | Treasurer |
| 28/03/2025 | $183.70 | Instant Waste | Skip Bin | Admin - Waste | Treasurer |
| 31/03/2025 | $79.00 | PLE Computers | NVMe SSD for the 3D scanning/workstation laptop | IT Expenses (not internet) | Subcommittee |
| 31/03/2025 | $49.14 | Coles | Social Food | Event - Talkshop | Quartermaster |
| 31/03/2025 | $30.77 | NAB | Bank Fees | Admin - Bank Fees | Treasurer |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | MOVER | SECONDER | Accepted/Rejected |
Total Overdue - $3,265
30 Days - $2,755
60 Days - $1,855
90 days - $1,495
Members 3 months overdue: Dylan Palmer, Ido Angert, Richard Mogie, William Clark
| Total in Fund | $ 7,025.97 |
|---|---|
| Donations Received | $ 200.00 |
| Donation Matching | $ 200.00 |
| ------------------------------------------ | ------------ |
| Expense - BBQ and cover | -$ 316.29 |
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | 65 | 68 | -3 |
| Concession | 37 | 33 | +4 |
| Band | 2 | 2 | - |
| TOTAL | 104 | 103 | +1 |
| Date | Name | Class of membership |
|---|---|---|
| 2025-04-01 18:55:08 +0800 | Carl Hoffman | Full Membership - Monthly Subscription |
| 2025-04-05 12:33:39 +0800 | Sarah Elsbury | Full Membership - Monthly Subscription |
| 2025-04-05 13:12:57 +0800 | Devon Wright | Full Membership - Monthly Subscription |
| 2025-04-06 22:44:46 +0800 | James Bryant | Full Membership - Monthly Subscription |
| 2025-04-09 11:39:07 +0800 | Eduardo Uriguen Zabalgogeazcoa (Eddie) | Full Membership - Monthly Subscription |
| 2025-02-13 17:54:20 +0800 | Rebekah Robins (Bek) | Concession Membership - Monthly Subscription |
| 2025-03-15 18:50:28 +0800 | Emily Vaughan | Concession Membership - Monthly Subscription |
| 2025-03-26 01:25:17 +0800 | Mark Bolton | Concession Membership - Monthly Subscription |
| 2025-03-28 00:14:48 +0800 | August Pope (Augs) | Concession Membership - Monthly Subscription |
| 2025-04-04 12:05:14 +0800 | Peter Wasser | Concession Membership - Monthly Subscription |
| 2025-04-12 09:51:37 +0800 | Sidney Carniello | Concession Membership - Monthly Subscription |
| 2025-04-05 21:41:54 +0800 | Alex Purcher | Sponsored Organisation Membership |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the membership applications listed above | JC | Renae | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
Updates from subcommittees - discussions or requests for action.
Social
News and discussions on events.
* Denotes run by non-members
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: 2025-05-17
Carried over from previous meetings