¶ Committee Meeting - 2024-11-16
Previous meeting: 2024-09-28
Next meeting: NNNN-NN-NN
Scheduled start: 2024-11-16, 12:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
¶ Minutes
¶ Members Present
-
Present:
- Fletcher Boyd
- Johannes Chuah
- Lewis Yip
- Renae Currie
- Tegan Murphy
-
Apologies:
- Joshua Rospondek
-
Absent:
- Ben Connor
-
Observing: Nil
-
Minute taker: Lewis
-
Chair: JC
-
Quorum present (4 committee members): YES
¶ Meeting Times
- Opened: 1207
- Closed: CLOSE
¶ Review Previous Meeting's Minutes
Previous meeting's minutes: 2024-09-28
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept previous meeting minutes | Fletch | JC | Accepted |
¶ Review Previous Meeting's Action Items
- ❓ Fletcher - band membership phase out to band subscription. - Not actioned
- ❓ Spondy and Fletcher - Sheet storage audit is due - Not actioned
- ❓ Renae and Fletcher - finish writing induction checklists - In progress.
- ❓ Fletcher - investigate what happens if we withdraw from our Meetup subscription - We have decided to go on with it. ACTION: Renae to send invoice to PLUG.
- ❓ JC - Contact PLUG event hosts regarding event host responsibilities - JC to remove PLUG from calendar as PLUG event hosts are not consistent with showing up on time for their advertised event opening times, so the space is not reliably "open" during these events.
- ❓ Renae, Ben, Lewis, Fletcher - draft proposal for revised payment authorisations policy - On hold - Remains on hold
¶ Review Online Motions
| Date raised | Date completed | Motion Text | Outcome |
|---|---|---|---|
| Wed 13 Nov 2024 11:51AM | Thu 14 Nov 2024 8:48AM | Approve $200 for incidental expenses for Pride Fair day event (General Funds) | Passed (Unanimous) |
| Tue 5 Nov 2024 3:30PM | Fri 8 Nov 2024 4:01PM | Approve $90 for purchase of computer cables from the General Fund to set up the new workstations in the design lab | Passed (6 in favour, 1 did not participate) |
| Sun 3 Nov 2024 4:13AM | Wed 6 Nov 2024 4:00AM | Approve $400 for purchase of laser maintenance suppliesfrom the General fund | Passed (unanimous) |
| Tue 29 Oct 2024 7:17PM | Wed 30 Oct 2024 8:24AM | Issue RFID key for member Rob Johnston | Passed (unanimous) |
| Sun 27 Oct 2024 11:52PM | Thu 31 Oct 2024 12:00AM | Issue RFID key for member Charlie Watson - Excluding the ability to open the space to others | Passed (6 in favour, 1 abstained) |
| Wed 23 Oct 2024 6:28PM | Sat 26 Oct 2024 5:06PM | Offer Swarf-o-mat to Penny Wood | Passed (unanimous) |
| Wed 23 Oct 2024 6:26PM | Sat 26 Oct 2024 7:00PM | Amend the RFID Keys for Members bylaw to require applicants to pay their membership dues via bank transfer | Passed (6 in favour, 1 did not participate) |
| Wed 23 Oct 2024 6:22PM | Sat 26 Oct 2024 7:00PM | Offer RFID key to member Callum Hall | Passed (6 in favour, 1 did not participate) |
| Wed 23 Oct 2024 6:20PM | Sat 26 Oct 2024 7:00PM | Offer RFID key to member Lewis Peaty | Passed (6 in favour, 1 did not participate) |
| Wed 23 Oct 2024 6:18PM | Sat 26 Oct 2024 5:04PM | Offer RFID key to member Tegan Murphy | Passed (6 in favour, 1 abstained) |
| Sun 20 Oct 2024 11:07AM | Mon 21 Oct 2024 8:48PM | Issue RFID key for member Dan Guest | Passed (unanimous) |
| Wed 16 Oct 2024 8:29AM | Thu 17 Oct 2024 5:44PM | Authorise Treasurer to propose rent increase to $38,000 (plus variable outgoings) | Passed (unanimous) |
| Sat 12 Oct 2024 3:15PM | Tue 15 Oct 2024 4:00PM | Issue RFID key for member Neil Lindebringhs | Passed (unanimous) |
| Sun 6 Oct 2024 1:07PM | Wed 9 Oct 2024 2:00PM | Issue RFID key for member Joel Genefaas | Passed (unanimous) |
| Sat 5 Oct 2024 1:48PM | Tue 8 Oct 2024 2:00PM | Authorise Renae to offer the small bandsaw to the Bayswater Women's Hub. Whether we get anything in return is at her discretion. | Passed (6 in favour, 1 abstained) |
| Fri 4 Oct 2024 12:16PM | Mon 7 Oct 2024 12:00PM | Approve up to $250 for purchase of bandsaw blades from the General Fund | Passed (6 in favour, 1 did not participate) |
| Tue 1 Oct 2024 12:03AM | Fri 4 Oct 2024 1:00AM | Issue RFID key for member Leon Turpin | Passed (unanimous) |
| Sat 28 Sep 2024 4:36PM | Mon 30 Sep 2024 4:10PM | Remove exception to keyholder photo requirements for older members | Passed (unanimous) |
| Sat 28 Sep 2024 4:26PM | Sun 29 Sep 2024 10:45AM | Offer the small bandsaw to members for $250 | Passed (unanimous) |
| Wed 25 Sep 2024 10:18AM | Fri 27 Sep 2024 6:34PM | Approve $160 for purchase of Fire compliance items from the General Fund | Passed (unanimous) |
| Fri 20 Sep 2024 5:03PM | Mon 23 Sep 2024 5:23PM | Approve $50 for purchase of spindle sander sleeves from the General Fund | Passed (unanimous) |
| Wed 18 Sep 2024 8:19PM | Sat 21 Sep 2024 8:00PM | Approve $250 for purchase of replacement Wet & Dry Vacuum Cleaner from the Infrastructure and Equipment Fund | Passed (6 in favour, 1 did not participate) |
| Mon 16 Sep 2024 3:04PM | Thu 19 Sep 2024 3:00PM | Approve $40 for purchase of AGM hot potato chips from the General Fund | Passed (6 in favour, 1 did not participate) |
| Sun 15 Sep 2024 2:20PM | Wed 18 Sep 2024 2:00PM | Disposal of Swarfomat - EOIs from members | Passed (6 in favour, 1 did not participate) |
¶ Correspondence
-
DMIRS - Annual information statement to be completed - except we shouldn't have to, because we have already reported to ACNC.
- ACTION: Lewis will check again at end of November.
-
DMIRS - Lewis is currently the sole Authorised User to operate our DMIRS (AssociationsOnline) account.
- ACTION: Tegan to register in AssociationsOnline as an Authorised User
-
Letter of thanks from Samantha Davies of Wonderful Wargames - for assistance wiith Pride Fairday meeples 🌈
-
Many many incoming enquiry emails from the public - thank you to Fletch, JC and Renae for answering all of these in my absence.
-
We received an enquiry from a producer enquiring about using the space to film its “final scene.” We’ve requested further details and invited them to visit the space to assess its suitability, though we’ve yet to receive a response.
- As per other similar enquiries, case by case call to strike the right balance between hosting external events, such as workshops or special hires like (ie. Prusa) to maintain availability for our members. This ensures any decisions we make genuinely benefit the space while protecting its primary function.
-
Query from the City of Melville asking about organising a visit. They want to start a makerspace in their new cultural setup.
- Fletcher taking the lead
¶ Incident Reports
- No incidents reported
¶ Property Report
-
Public Building Inspection
- Inspection verbally passed, nothing provided in writing and I'm not sure we're going to receive anything. -Fletcher
-
Rent increase
- See below
¶ Chairperson's Report
We continue to receive a steady stream of inquiries from interested individuals, particularly regarding our yellow and red tools (lathes/CNCs), which require membership due to the significant volunteer time involved. It’s encouraging to see when this interest translates into real engagement when individuals attend for first time, complete the induction process, and check in on the whiteboard.
I’m pleased to note that most members have either addressed outstanding membership dues or have communicated their intention to pause or cancel. Timely payments would greatly assist us with our pay cycles, so please double-check your payment schedule, especially if you've been a member for more than six months.
It’s fantastic to see members enthusiastic about running workshops to upskill both members and the public, as well as to foster a sense of community. If anyone has time to run or assist with workshops, please speak to a committee member, and we can help make it happen (including scheduling, bookings, and event promotions). A special shout-out to Vincent for running his first Soldering Workshop; this has great potential to become a regular event, especially with ArduinoU involved. Looking forward to see the Possum Box Build day from Dan get going…
The Wednesday social gatherings have been well-attended, offering a great opportunity to see how new members align with the AF ethos and code of conduct. It’s also been wonderful to see some of our regular members coming out of their shells, gaining confidence in their skills and feeling comfortable in the space to be themselves. This is a positive sign of the nurturing environment we've cultivated. Shoutout to Sophie & Tom for their efforts in the install of the Rainbow Lighting ceiling system. Great project initiated and overseen by Fletcher. Makes the space look awesome for these social events.
We have acquired some new equipment! A big thank you to the 3D printing committee and volunteers for managing the logistics of bringing this substantial 3D printer into our space—it’s sure to be a major draw.
Additionally, I’d like to recognise Sophie for her efforts in dismantling, rebuilding, as well as conducting ongoing 3D printing training. Sophie’s contributions, along with the maintenance and testing of prototypes, do not go unnoticed.
Special thanks to Penny for her great work on acquiring and installing the new adjustable height feature for the sandblasting cabinet.
¶ Treasurer's Report
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
September: While we are showing a monthly loss of $4,500, this was expected. This is a combination of the annual adjustment of our variable outgoings ($2,000), the deposit for the shadesails (Infrastructure Funds amount collected in previous months), and tool purchases (where funds were collected in August)
October: Positive Income of $1,000 for the month.
We are going to need to budget for an increase in our lease. Discussions ongoing at this point. While an increase is wholly reasonably, I am mindful that we were close to being insolvent around 6 months ago. I think it would be worthwhile to document all initiatives implemented in this time, to help us be aware of what has changed for us, and to measure the security of our financial position. The major risk is that we have a high proportion of inactive memberships where their future payments are not guaranteed.
In the short term: strong membership numbers, timely payments and effective follow up of unpaid invoices have put us in a good position.
Balance at end of September 2024/October 2024
| Account | September | October |
|---|---|---|
| Operations | $ 8,951.37 | $10,426.35 |
| Secure Account | $30,000.00 | $30,000.00 |
| Sponsored Student Memberships | $ 3,200.16 | $ 3,320.16 |
| TOTAL | $ 42,151.53 | $43,746.51 |
¶ Income/Expenditure
| Income AUD | September | October |
|---|---|---|
| Admin - Waste | 40 | 0 |
| Admin - Other | 5 | 0 |
| Bond Deposited | 0 | 663.2 |
| Casual / Events / Merchandise / Other / Equip Hire | 145 | 378.41 |
| Consumables for Sale | 60 | 25 |
| Donation | 0 | 0 |
| Donation - Infrastructure Fund | 50 | 97.09 |
| Donation - Pledges/Tools | 932.27 | 536.49 |
| Donation - Sponsored Membership | 45 | 45 |
| Drinks/Snacks | 763 | 639.5 |
| Equipment Purchases/Sales | 0 | 256.38 |
| Event - Talkshop | 185 | 375 |
| Membership | 5291.82 | 5427.8 |
| Ticketed Events | 0 | 91.2 |
| Tool Use/Costs - 3D Printers | 213.3 | 221.69 |
| Tool Use/Costs - CNC | 9 | 10 |
| Tool Use/Costs - Lasers | 221.4 | 113 |
| Total | 7960.79 | 8879.76 |
| Expenses AUD | September | October |
| Admin - Bank Fees | 29.17 | 31.68 |
| Admin - Electricity | 676.9 | 0 |
| Admin - Internet | 205 | 205 |
| Admin - Waste | 91.85 | 183.7 |
| Admin - Other | 214 | 0 |
| Bond Refunded | 225 | 360 |
| Drinks/Snacks | 14.5 | 1422.66 |
| Equipment Purchases/Sales | 713.73 | 0 |
| Event - Talkshop | 105.21 | 320.72 |
| Event - WWW course | 0 | 360 |
| Infrastructure - Expenses | 1963.35 | 242.45 |
| Lease+Variable Outgoings | 6267.58 | 4477 |
| Membership | 0 | 128.89 |
| Tool Purchases/Sales | 1887.15 | 116.4 |
| Total | 12393.44 | 7848.5 |
| September | October | |
| Net Income AUD | -4432.65 | 1031.26 |
¶ Expense Report
| Date | Cost | Supplier | Item | Category | Authorisation |
|---|---|---|---|---|---|
| 02/09/2024 | $98.90 | Total Tools | Tap Wrenches | Tool Purchases/Sales | Loomio |
| 02/09/2024 | $86.00 | Aussie Broadband | Internet | Admin - Internet | Treasurer |
| 05/09/2024 | $1,934.30 | Ross's Auctions | Thicknesser | Equipment Purchases/Sales, Tool Purchases/Sales | Pledges |
| 05/09/2024 | $28.50 | Bunnings | Cleaning Supplies | Infrastructure - Expenses | Quartermaster |
| 09/09/2024 | $119.85 | Bunnings | Kitchen Lighting Supplies | Infrastructure - Expenses | Loomio |
| 09/09/2024 | $176.51 | Bunnings | Wheels for Thicknesser | Equipment Purchases/Sales | Loomio |
| 09/09/2024 | $676.90 | Synergy | Power | Admin - Electricity | Treasurer |
| 16/09/2024 | $4,350.50 | Prime Property Agency Pty Ltd | Rent | Lease+Variable Outgoings | Treasurer |
| 16/09/2024 | $119.00 | Pentanet | Internet | Admin - Internet | Treasurer |
| 16/09/2024 | $225.00 | Christian Caruso | Bond Refund | Bond | Treasurer |
| 16/09/2024 | $174.00 | Mack Daddy's Pizza | AGM Food | Admin/Bank Fees / Electricity / Insurance / Internet / Waste | Loomio |
| 18/09/2024 | $1,917.08 | Prime Property Agency Pty Ltd | Variable Outgoings backpaid | Lease+Variable Outgoings | Treasurer |
| 18/09/2024 | $1,815.00 | West Coast Shade | Shade Deposit | Infrastructure - Expenses | Loomio |
| 19/09/2024 | $6.00 | Coles | Social Food | Event - Talkshop | Quartermaster |
| 19/09/2024 | $38.66 | European Foods Marketplace | Social Food | Event - Talkshop | Quartermaster |
| 20/09/2024 | $60.55 | Adrian's Continental Deli | Social Food | Event - Talkshop | Quartermaster |
| 23/09/2024 | $40.00 | Innaloo Kebabs | AGM Food | Admin/Bank Fees / Electricity / Insurance / Internet / Waste | Loomio |
| 23/09/2024 | $237.98 | Bunnings | Replacement vacuum for Sandblaster | Equipment Purchases/Sales | Loomio |
| 25/09/2024 | $29.80 | RSEA | Fire Equipment | Equipment Purchases/Sales | Loomio |
| 25/09/2024 | $14.50 | Coles | Drinks | Drinks/Snacks | Quartermaster |
| 26/09/2024 | $63.65 | Bunnings | Fire Equipment | Equipment Purchases/Sales | Loomio |
| 26/09/2024 | $59.74 | Bunnings | Fire Equipment | Equipment Purchases/Sales | Loomio |
| 26/09/2024 | $91.85 | Instant Waste | Skip Bin | Admin - Waste | Treasurer |
| 30/09/2024 | $29.17 | NAB | Merchant Fees | Admin - Bank Fees | Treasurer |
| 02/10/2024 | 135 | Rami Nakamura | Bond Refund - Resigned | Treasurer | Bond |
| 02/10/2024 | 225 | Manuel Philipp Bauer | Bond Refund - Resigned | Treasurer | Bond |
| 03/10/2024 | 7 | Coles | Social Food | Quartermaster | Event - Talkshop |
| 03/10/2024 | 38.11 | European Foods Marketplace | Social Food | Quartermaster | Event - Talkshop |
| 04/10/2024 | 86 | Aussie Broadband | Internet | Treasurer | Admin - Internet |
| 04/10/2024 | 69.6 | Coles | Drink Restock | Quartermaster | Drinks/Snacks |
| 04/10/2024 | 70.5 | Adrian's Continental Deli | Social Food | Quartermaster | Event - Talkshop |
| 07/10/2024 | 360 | Let's Do Stuff | WFM Course Fees (July/August) | Loomio | Event - WWW course |
| 07/10/2024 | 14.95 | Bunnings | Duct Tape | Infrastucture | Infrastructure - Expenses |
| 11/10/2024 | 45 | F.M. | Membership Refund - unsuitable | Treasurer | Gateway Fee, Membership |
| 11/10/2024 | 40.12 | Hughan's Saw Service | Wood Bandsaw Blade | Loomio | Infrastructure - Expenses |
| 15/10/2024 | 119 | Pentanet | Internet | Treasurer | Admin - Internet |
| 15/10/2024 | 4477 | Prime Property Agency Pty Ltd | Lease | Treasurer | Lease+Variable Outgoings |
| 17/10/2024 | 15 | Coles | Social Food | Quartermaster | Event - Talkshop |
| 17/10/2024 | 66.21 | European Foods Marketplace | Social Food | Quartermaster | Event - Talkshop |
| 18/10/2024 | 39.79 | Hughan's Saw Service | Metal Bandsaw Blade | Loomio | Infrastructure - Expenses |
| 18/10/2024 | 85 | Adrian's Continental Deli | Social Food | Quartermaster | Event - Talkshop |
| 21/10/2024 | 116.4 | Sydney Tools | Tracksaw Rails | Pledges | Tool Purchases/Sales |
| 25/10/2024 | 45 | C.H. | Membership Refund - unsuitable | Treasurer | Gateway Fee, Membership |
| 25/10/2024 | 45 | V.A. | Membership Refund - unsuitable | Treasurer | Gateway Fee, Membership |
| 28/10/2024 | 1353.06 | Costco | Drink Restock | Quartermaster | Drinks/Snacks |
| 29/10/2024 | 183.7 | Instant Waste | Skip Bin | Treasurer | Admin - Waste |
| 30/10/2024 | 38.9 | Coles | Social Food | Quartermaster | Event - Talkshop |
| 30/10/2024 | 147.59 | Emergency First Aid | First Aid Supplies | Treasurer | Infrastructure - Expenses |
| 31/10/2024 | 31.68 | NAB | Merchant Fees | Treasurer | Admin - Bank Fees |
¶ Expenses for Approval
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the expense report for September and October above | JC | Fletcher | Accepted |
¶ Due invoices
Total Due - $8.310
Total Overdue at 30 September - $2,845
Total Overdue at 31 October - $3,455
Overdue amount includes $1,080 from 2 annual invoices sent with incorrect(future) due date
They have been submitted to providers, so are unable to be changed.
They were both sent with due dates of 1/3/2025.
We have been advised that one will not be paid due to recent changes in NDIS rules. Unsure if the other will get paid.
Overdue amount increased due to lack of resources to follow up, this has been done this week. Thanks JC.
Hopefully the change to require keyholders to pay via bank transfer will encourage more direct debits.
¶ Infrastructure Fund
| Total in Fund | $11,655.97 |
|---|---|
| Donations Received | $50.00 |
| Donation Matching | $50.00 |
| ------------------------------------------ | ---------- |
| Shade Sail Deposit | - $1,815.00 |
| Replacement Vacuum cleaner for Sandblaster | - $237.98 |
¶ Membership Report
¶ Current Status
We're over 100 members for the first time in our entire history!
💯 🥳 💯 🎉 💯
| Class | 2024-11-14 | 2024-09-28 | Diff |
|---|---|---|---|
| Full | 67 | 61 | +6 |
| Concession | 36 | 35 | +1 |
| Band | 2 | 2 | 0 |
| TOTAL | 105 | 98 | +7 |
¶ New Memberships for approval
| Date | Name | Class of membership |
|---|---|---|
| Nov 12th | Jon Gregory | Full |
| Nov 8th | Gabe Kallman | Concession |
| Nov 6th | Chantal Barclay | Concession |
| Nov 4th | David Barclay | Full |
| Nov 2nd | Kapil Kumawat | Full |
| Oct 30th | Sally Mattner | Full |
| Oct 30th | Beth Turnbull | Concession |
| Oct 23rd | William Clark | Full |
| Oct 18th | Elliot Hughes | Full |
| Oct 16th | Samuel Hoskins | Concession |
| Oct 15th | Conrad Bezuidenhout | Full |
| Oct 8th | Jose Feria Lopez | Full |
| Sep 30th | Gabriel Sheehan | Full |
| Sep 28th | Michael Eaton | Concession |
.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept all membership applications listed above | JC | Lewis | Accepted |
.
| Date | Name | Class of membership |
|---|---|---|
| Oct 26th | Michael Murphy | Concession |
.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve Michael Murphy's application for Concession Membership | Lewis | Renae | Accepted (Tegan abstained) |
¶ Officer Reports
Reports to be emailed in for review of committee when officer does not attend meeting.
¶ Event Officer
- Possum box construction
- Renae has assisted, this has resolved
¶ Rehearsal Room Coordinators
- Business as usual
¶ Quartermasters
- Large bar restock completed, next up is chips
¶ Membership Officer
- 🟢 16 new member inductions completed since last meeting
- 🟢 New member induction has been edited based on delivered sessions
- 🟡 In particular the way we convey the Code of Conduct has changed. Suggest committee members review
- Changes most easily viewed here
- 🟡 New member guide is likely no longer fit for purpose now that we have an in person induction.
- I've been drafting a more general alternative that guides people from interested to keyholder.
- Feedback welcome on the guide
- New member guide would shift focus to a general Member Handbook
- 🟢 A self paced visitor induction has been drafted as well
- 🔴 Currently we track attendee progression with
nothing and new members with a variety of Slack pins. This is not sustainable and we are missing things.
- Feedback requested on the progression proposed here.
- The live version of this board can be found by signing up here. Please use the same github account you use for Teleport and let Fletcher know if you've signed up.
- Some changes have been made to statuses and tasks on Github that haven't made it to Taiga yet, assume Github is the master plan.
- Every one of the proposed tasks with a ✅ in the
Closed by codecolumn has already been automated.
¶ Membership Storage Officer
- 🟢 Requests being met in a timely fashion
¶ Subcommittee Reports
Updates from subcommittees - discussions or requests for action.
¶ Laser Subcommittee
- 🟡 Both lasers out of service over the weekend (unrelated to each other)
- Thank you to Tom for his work on Saturday prepping Middle Red for laser maintenance this past monday.
- 🔴 We may want to budget for a tube replacement late next year. $1,000-1,500 (based on numbers purely in Fletcher's head that have not been backed up by research yet 😘)
- 🟢 A couple of new maintenance attendees over the past two months
- 🟡 No movement on the fibre laser, will need ~$200 in funding to complete enclosure.
¶ IT Subcommittee
- 🟢 We've been trialing a project management tool, Taiga.
- https://tasks.artifactory.org.au
- Currently being tested for membership tracking (see Membership Officer) and workshop reports (See Infrastructure)
- 🔴 In space server is struggling to keep up with our security camera demands.
- This is leading to lag on other tools like Silphco, Training Tracker, Home Assistant
- Fletcher has purchased a suitable dedicated NVR
- The new NVR will also allow us to use newer cameras while still supporting all bar two of our existing ones.
- The equipment needs 4x HDDs to function. Our recording setup means that <x>TB of space does not equate to <y> days of storage as storage requirements fluctuate depending on workshop activity.
- Seagate Ironwolf 6TB 4x$259 = $1,036 18T usable $57.55 $/T
- Seagate Ironwolf 8TB 4x$278 = $1,112 24T usable $46.33 $/T
- Seagate IronWolf 10TB 4x$369 = $1,476 30T usable $49.20 $/T
- 🟢 New workstations set up in the design lab. Two usable workstations up to five. (two additions, one changed)
- Space for one more once some more woodworking is done
- Development things not covered elsewhere since last meeting:
- Added a new report on keyholder status
- Membership approval report changed to provide better feedback, added export for easy addition to minutes
- Added an encrypted URL translation service that hooks into Teleport, we can now create links on public documents that provide extra information to authenticated users without comprimising information in the URL. (ie tidyhq contact links)
- Contributed fixes upstream for our filament management system, spoolman (Thanks Tom!)
¶ Promotions Subcommittee
- 🔴 Miscommunication with Bunnings caused October's Halloween market to not happen for us
- PrideFEST Fairday tomorrow
- Next Bunnings market will be their Christmas event
¶ Associate Memberships Panel
- Nothing to report
¶ Infrastructure Subcommittee
- 🟢 Design lab has been rearranged and a new desk put in, doesn't it look pretty
- 🟢 Sandblaster has a new height adjustable table, thanks Penny!
- 🟡 New thicknesser fundraised, needs a bit more TLC before it's operational (Ben/Renae/Fletcher)
- 🟢 Sublimation/heat press equipment donated, Dave is going to take a look at getting the printers working
- Includes a lot of clothing/vinyl as well
- Rest of the related equipment will be stored until Dave has the printers working
- 🟡 Long term storage plan for the equipment needs to be planned out. We can likely add more storage to the Design Lab for other equipment (not suitable for heat presses due to weight)
- 🟢 We no longer have a use for the shell of the old metal lathe. Ben is going to look into what we can get for it. Loomio
- 🟢 We likely don't have a need for the half converted CNC mill, we may be able to get ~$500 for it. Loomio
- 🟢 34 tracked tool inductions completed since last meeting
- This doesn't include laser/printer trainees that have completed training but not assessment
- 🟡 Uptick in queries regarding BYO tools, policy likely required Loomio
- 🟢 Trialing a new reporting/management system
- Slack users can report tool damage etc from within Slack
- We've been losing track of some projects since Trello went away
- Should help us keep track of all the infra projects we have on the go
- 🔴 The front door developed an issue last week Issue tracker
- The component has been fixed but it may be prudent to have a replacement on hand. It'll cost somewhere between $150-300 (haven't looked at shippping costs etc)
¶ 3D Printers Subcommittee
- 🔴 Prusa XL is not in a state where it'll be operational soon
- Fundamental problems with the heads
- Cannot easily sell the machine as the serial number is registered as recalled
- Plan is to stow on ceiling until more volunteer hours can be dedicated
- Voron going on ceiling for the moment
- Modix V3 120X donated, has been partially rebuilt in the print room while we plan out the next steps for getting it operational.
- Training is shifting to a training/assessing model similar to lasers
- Losing track of some projects as we expand, will explore Taiga alongside infra
¶ Event/Workshop Coordinator Reports
News and discussions on events.
* Denotes run by non-members
¶ Tech
- 🟢 Arduino U - (Coordinators: Blake, Stewart) - Business as usual. Good feedback from new members.
- 🟡 Open Source Hackers / Perth Linux Users Group (Coordinators: Niall Navin, Nick Bannon) - No reported issues
¶ Social
- 🟢 Talkshop Wednesday (Coordinator: Fletcher, Renae, Lewis) - Events have been fairly stong, a lot of new members at the most recent one.
- 🟢 Board Game Afternoon (Coordinator: Lewis) - Ran, good mix of Meetup and member attendance.
¶ Cosplay and Craft
- Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft*) -
- Booked in 4 events during December
- Fee increase to be applied from January. ACTION: Renae to email.
¶ Music
- 🟡 DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits*) - No issues reported
¶ General
- 🟢 General Hacking Day (Coordinator: Committee) - Largely busy, gets busier in the afternoon (heat?)
- 🟢 Open Day (Coordinator: Fletcher) - Busy, ty to volunteers
- 🟢 Metal Monday (Coordinator: Ben) -
- Mutate into metal, mechanical, modelling monday (MMMM)
- Needs updating on calendar, meetup, facebook
- 3D printer trainees are going to be directed to the event for modelling help
- 🟢 Wednesday Woodworking (Coordinator: Renae) - 2 new attendees this month, 1 has joined as a member. Otherwise continues as usual.
¶ Other
N/A
¶ Other Business
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
¶ Rent review
See Loomio: Rent Negotiations Analysis
- Initial contact from agent 8 Oct regarding rent review.
- We are currently holding over on our existing lease, which expired 31 July 2016 without being formally renewed.
- Rent was last reviewed 1 August 2015, and is currently $33,500 per annum + variable outgoings + GST.
- We have negotiated with the agent and agreed an increase to $38,000 per annum.
- Ben has analysed our finances - we can sustain $38k/annum at least in the near term.
- See Renae's comments above in Treasurer report RE longer term sustainability.
- Last email 1 Nov:
- To arrange a extension and variation of the lease effective 1 Aug 2024 with rent increasing to $38,000 per annum + variable outgoings + GST.
- The rent would then be reviewed annually according to the "CPI Perth All groups" index, as per terms of original lease.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Authorise Renae to advise that we would like a 2 year lease. | Fletcher | JC | Accepted |
- ACTION: Renae will reply to this regarding term of lease required - 1 year, 2 years, etc.
¶ Alcohol
Proposed plan:
- Sale signage is moved exclusively to the bar display.
- Brewing equipment and the shelving is stashed - mainly to create space.
- Fridge added to store stock.
- Signage on fridge indicating when it can be accessed.
All in attendance agreed with this plan.
¶ Update on event fees
As agreed at previous meeting. Current known status indicated by ✅ / ❌ / ❓ below.
| Event | Current | Proposed | Communication |
|---|---|---|---|
| Modsynth | unknown | $15 per person direct deposit only | Fletcher to communicate, including expectations going forwards. ❓ |
| Arduino U | $10 | No increase | Renae to communicate to Blake ✅ |
| PLUG | $5 | No increase | Renae to communicate to Nick - Done ✅ |
| Leathercraft | $15 | $20 | Ren to communicate to Andrew - ACTION for Renae. |
| Metal Monday | $15 | $20 | Lewis to update calendar ✅, Meetup ✅. Also update event description. |
| Social Wednesday | $15 | $20 | Lewis to update calendar ✅ + RSVP template ✅, Meetup ❌ (event isn't on Meetup) |
| Woodwork Wednesday | $15 | $20 | Lewis to update calendar ✅, Meetup ❌ (event isn't on Meetup) |
| Board Games | $5 | No increase | No communication required |
| Laser Maintenace | ? | $0 | Fletcher to communicate with Blake ✅ |
| Open Day | $0 | No increase | No communication required |
| General Hacking | $15 | $20 | Fletcher to update calendar ✅, Meetup ✅ |
¶ Update on proposal for honorary memberships
Discussed at previous meeting, proposal to be made in Loomio.
¶ Updates on visitor / new member onboarding
All covered in discussions above.
¶ Action items
| Action Items | Who |
|---|---|
| do/buy/make/implement the thing. By xx/xx/2020 | John |
| update website/wiki/TidyHQ/bylaws/etc | Jane |
| Inform | Jed |
¶ End of Meeting
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2024-12-14, 12:30 4 weeks
Minutes: 2024-12-14
¶ Action Summary
- LIST ACTIONS AND ACTIONEES