Previous meeting: 2024-05-04
Next meeting: NNNN-NN-NN
Scheduled start: 2024-06-08, 13:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present:
Apologies:
Absent:
Observing: Nil
Minute taker: Lewis
Chair: JC
Quorum present (4 committee members): YES
Previous meeting's minutes: 2024-05-04
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept minutes of previous meeting | JC | Fletcher | Accepted |
Update required
Complete
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| 2024-05-04 | 2024-04-07 | Add Ross Minney to the 3D printer subcommittee | Passed (6 in favour, 1 did not participate) |
| 2024-05-14 | 2024-05-17 | Accept the definition of the Infrastructure and Equipment Fund as it currently stands on the wiki. | Passed (6 in favour, 1 did not participate) |
| 2024-05-14 | 2024-05-17 | Credit Jamie Downs with $8,000 of credit towards membership in exchange for the listed amount of filament+printer. The membership credit is limited as specified. Membership credit restrictions: Membership credit can only be used for membership dues by Jamie Downs, a family household member, or donated towards an Artifactory sponsored membership program. It is not refundable or exchangeable for money under any circumstances. | Passed (6 in favour, 1 did not participate) |
| 2024-05-15 | 2024-05-19 | Waive casual use fees for Women's Woodworking course for Wednesday morning sessions | Passed (7 in favour) |
| 2024-05-22 | 2024-05-26 | Issue Key to Kat Italiano | Passed (6 in favour, 1 did not participate) |
| 2024-05-24 | 2024-05-27 | Issue RFID key for member Cameron Davis | Passed (7 in favour) |
| 2024-05-30 | 2024-05-31 | Issue RFID key to Jessica Johnson | Passed (7 in favour) |
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
Membership Income for the month is down $1,000 from average. It does historically vary significantly month to month due to billing due dates being on the last day of the month, and members who do not pay regularly. Worth monitoring to ensure it is just an outlier as expected.
| Income May 2024 | Balance |
|---|---|
| Memberships | $3,417.59 |
| Donations | $3,387.59 |
| TOTAL Income | $9,718.99 |
| Expenses May 2024 | Balance |
|---|---|
| Equipment/Infrastructure | $1,463.42 |
| Lease and running costs | $5,701.12 |
| TOTAL Expenses | $7,820.97 |
We have a significant amount of membership invoices which are overdue.
I'm putting significant hours into reducing the amount showing as overdue.
Help required:
I have a list of long-standing members who are intermittent payers. Can people with strong relationships with them please volunteer to reach out and encourage them to pay regularly, explaining the importance of regular income, and the time wasted in us following up. Automatic monthly direct bank transfer preferred.
New members: We seem to have lost a bit of control over new members who sign up after tours, or at other times when we don't have a chance to conduct workshop inductions. An important part of the induction needs to be that payments are not taken automatically, and they need to set up monthly tranfers, or pay invoices on time as they receive them. Suggestions requested.
We need a new member induction to cover basic stuff. Code of conduct, training system and payent setup.
Base this on the new member guide.
Train more people to deliver the new member induction.
Action: Lewis to review new member guide with above objectives in mind.
| Membership outstanding | Balance |
|---|---|
| Not yet due | $2,565 |
| Overdue | $5,865 |
| - | - |
| Unlikely to recover | $1,110 |
| Uncertain recovery | $1,650 |
| Likely to be paid | $5,670 |
| - | - |
| TOTAL Outstanding | $8,430 |
Amount in Sponsored student membership accounts includes other funds.
As of 2024-06-08:
| Account | Balance |
|---|---|
| Operations | $ 9,063.54 |
| Donations | $20,000.00 |
| Sale Program | $0.00 |
| Sponsored Student Memberships | $ 4,099.16 |
| TOTAL | $33,162.70 |
| Expense | Estimated cost |
|---|---|
| Metal detector | $ 80 |
| 450mm stiff bristle broom for machine room | $ 40 |
| Large dustpan/brooms × 2 | $ 10 |
| Tap aerator | $ 10 |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve purchase of above items | JC | Fletcher | Accepted |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve Full Membership for Johanna Coenen | Lewis | Renae | Accepted |
| Approve Full Membership for Ugo Gallet | Lewis | Renae | Accepted |
| Approve Concession Membership for Orlando Morris-Johnson | Lewis | Renae | Accepted |
| Approve Full Membership for Maite Guyomarch | Lewis | Renae | Accepted |
| Approve Concession Membership for Isabella Berridge | Lewis | Renae | Accepted |
| Approve Full Membership for Facundo Vereertbrugghen | Lewis | Renae | Accepted |
| Approve Full Membership for David Bucur | Lewis | Renae | Accepted |
| Approve Full Membership for Chris Fisher | Lewis | Renae | Accepted |
| Approve Full Membership for Ben Dwyer | Lewis | Renae | Accepted |
| Approve Full Membership for Daniel Boyd | Lewis | Renae | Accepted |
| Approve Full Membership for Andrew Stok | Lewis | Renae | Accepted |
| Approve Full Membership for Shaun Chua | Lewis | Renae | Accepted |
| Approve Full Membership for Ruth Casey | Lewis | Renae | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
Influx of new members, we seem to be meeting inductions but only just.
Need more help delivering tool training to meet demand.
Updates from subcommittees - discussions or requests for action.
Issues caused by recent power outage
Action - Fletcher - price for replacement security camera
News and discussions on events.
* Denotes run by non-members
(new and once off events)
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
Campaign active
Thanks to all who have donated!
As at 2024-06-03 -
Action - Renae: Send invoices / reciepts on 2024-06-15
Action - Lewis: Send thanks / status update via #announcements
There is a Loomio thread about creating an associate membership category for people under 18. Consensus seems to be rate to be the same as concession membership, but without voting or keyholding rights.
Charging for laser training for non-members, but not expecting volunteer time has created an inbalance with members who would prefer to pay for training instead of volunteering their time. Discuss either expecting non-members to volunteer as well as paying $15 for laser training, or significantly increasing price for non-member training
Fletcher: There is an amount of responsible-volunteer time required to onboard new people with how to meaningfully contribute volunteer time. A push to more volunteer time requirements may have an unintended side effect of overburdening responsible-volunteers.
No action required at this time.
Loomio thread: https://vote.artifactory.org.au/d/f7A9sciN/change-to-printer-usage-fees
Currently:
Cost basis
- Weight of part including supports, as printed. (Weigh using the digital scales in the Design Lab.)
Member rate
- $0.05 / gram, rounded up to the nearest $1.00
Day Pass rate
- $0.15 / gram, rounded up to the nearest $1.00
Inclusions
- Filament
Exclusions
- N/A
Proposed:
Cost basis
- Weight of part including supports/purging as outlined by the slicer. (Use slicer weight but not slicer cost).
- When a print is cancelled a best effort estimation of filament used should be made using the benchtop scales in the room.
- Filament is split into tiers based on material cost and equipment wear.
- The authoritative reference for filament categorisation is the filament stock page.
- Filament categorisation is determined by the 3D Printers Subcommittee.
Member rate
- Tier 1: $0.05 / gram
- Tier 2: $0.10 / gram
- Tier 3: $0.15 / gram
- Tier 4: $0.20 / gram
Rounded up to the nearest $1.00 at the end of the day.
Day Pass rate
- Tier 1: $0.10 / gram
- Tier 2: $0.20 / gram
- Tier 3: $0.30 / gram
- Tier 4: $0.40 / gram
Rounded up to the nearest $1.00 at the end of the day. $20 minimum.
Inclusions:
- Filament (No BYO)
Exclusions:
- N/A
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Update the filament tool usage fees as written | Fletcher | Renae | Accepted |
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: NNNN-NN-NN