Previous meeting: 2024-04-13
Next meeting: NNNN-NN-NN
Scheduled start: 2024-05-04, 14:30
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
- Opened: 14:34
- Closed: 16:30
Previous meeting's minutes: 2024-04-13
| Motion Text |
Moved by |
Seconded by |
Status |
| Accept the minutes of the previous meeting |
Fletcher |
Renae |
Accepted |
| Date raised |
Date completed |
Motion text |
Outcome |
| 2024-04-15 |
2024-04-15 |
MOTION: Approve $300 for printing flyers |
Passed unanimously (7 in favour) |
| 2024-04-25 |
2024-04-28 |
Issue RFID key for member Jason Adamczyk |
Passed (6 in favour, 1 did not participate) |
- Conversations with OzFDM and Shapenerd - Fletcher following up
- Donation of Bosch tools via Women On The Tools
- Fire extinguishers - 2 require replacement due to expiry.
- Fire emergency light inspections completed.
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
| Account |
Balance |
| Operations |
$6,257.59 |
| Donations |
$20,000.00 |
| Sale Program |
$0.00 |
| Sponsored Student Memberships |
$2,890.16 |
|
|
| TOTAL |
$29,147.75 |
- Full: 44 (+1)
- Concession: 28 (-1)
- Band: 3 (-1)
- Total: 75 (-1)
~ 10 members with invoices > 30 days overdue
| Motion Text |
Moved by |
Seconded by |
Status |
| Approve Full Membership for Seb Davidson |
Fletcher |
Ben |
Accepted |
| Approve Full Membership for Rakesh Parikh |
Fletcher |
Renae |
Accepted |
| Approve Concession Membership for Tom Welman |
Fletcher |
Ben |
Accepted |
| Approve Concession Membership for Katrina Italiano |
Fletcher |
Ben |
Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
- Prusa Users Group meetup was a success, see other business
-
New band was meant to be touring today - JC to follow up on email.
-
Spondy and JC to look at bass speaker
-
Reminder to clean up and vaccuum.
-
Remove stuff from the room to make it a tidier space and easier to clean.
-
Aaron pausing membership for a month due to scheduling conflict with woodworking event
-
Fletcher - band membership phase out to band subscription.
- Price increase on small snacks to $0.75 due to cost price increase. Or change to larger packets.
- Fire sale on bloomed chocolate.
- Chocolate restock needed.
- Business as usual.
- Meeting tour and enquiry requests as required.
- Training on yellow tools has a backlog that we need to work through.
- Business as usual
- Requests for storage are being met in a timely fashion
- Spondy and Fletcher: Sheet storage audit is due.
Updates from subcommittees - discussions or requests for action.
- Several head crashes have resulted in unscheduled maintenance.
- Fletcher and Ben to discuss faster ways of re-squaring the gantry after meeting.
- Working with 3D printing folk on filament inventory
- Application from Rebecca Collas in #committee_important
| Motion Text |
Moved by |
Seconded by |
Status |
| Accept sponsored membership application from Rebecca Collas |
Fletcher |
Ben |
Accepted |
-
Electronics lab ceiling repair complete
- Thanks Ben Moore and Kamil
-
Electronics lab is now the Electronics and 3D printing lab
- Electronics workbench has returned to full function
- Electronics materials sorting about 75% complete
- Purpose-built 3D printer bench has been completed to functional level. Thanks Penny and co! Needs work to finish off.
- Another bench is required for Prusa XL
-
Sand blaster bench failed and needs rebuild/replacement.
-
Interest in replacing welding screens.
News and discussions on events.
* Denotes run by non-members
- Arduino U - (Coordinators: Blake, Stewart) - Business as usual
- Open Source Hackers / Perth Linux Users Group (Coordinators: Niall Navin, Nick Bannon) - No issues reported
- Talkshop Wednesday (Coordinator: Fletcher, Renae) - Ran, went well. External catering (pizza) works when volunteers not available to cook.
- Need to assist new volunteers with planning for budget and serving sizes.
- Board Game Afternoon (Coordinator: Lewis) - Ran, went well.
¶ Cosplay and Craft
- Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft*) - Did not run
- DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits*) - No issues reported
- General Hacking Day (Coordinator: Committee) - Business as usual
- Open Day (Coordinator: Fletcher) - Went well. Having a specialist in each area helped and is very helpful for new tour givers.
- Metal Monday (Coordinator: Ben) - Ran, thanks Kamil for running a welding tutorial session.
- Wednesday Woodworking (Coordinator: Renae) - Ran, thanks to Penny for her support while Renae was sick. Quiet but still valuable but worth doing.
- Start Making! Beginner's Day (Coordinator: Fletcher) - Did not run.
- Work on the Workshop (Coordinator: Lewis) - Lots of work on the workshop happened this month! Open discussion as to how we maintain this momentum.
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
Loomio thread: Equipment and Infrastructure fund
As per previous meeting,
We have had an anonymous person offer to match donations to an infrastructure improvement fund up to a maximum of $10,000.
Use of funds to be directed by committee as usual, funds already received to allow an immediate start.
Requested inclusions include a revamp of the kitchen area, and works to improve the overall look of the space to make it more inviting to a wider range of people.
Suggest setting up a web page specifically for this campaign.
Terms of reference for the funds to be finalised so that the purpose of the funds is defined without being excessively restrictive.
Public: https://perart.io/donate_matched
Members: Pledgebot
Further discussion to occur on Loomio.
The recent explosive growth in the Artifactory's 3D printer lineup has created a need for a dedicated group of people to look after our 3D printers.
The proposed terms of reference include:
- Control modifications and upgrades to the 3D printers, balancing usability for general users vs. capability upgrades for enthusiasts.
The remaining terms of reference are as per the existing Lasers subcommittee:
- Make recommendations to the main committee on all aspects of 3D printer maintenance, operation, upgrading, training and charging.
- Appoint 3D printer trainers as required.
- Determine training requirements as required.
- Scheduling operational and preventative maintenance.
- Organising the ordering and installation of replacement parts within a budget determined by the main committee.
| Motion Text |
Moved by |
Seconded by |
Status |
| Create 3D printing subcommittee |
Fletcher |
Renae |
Passed |
| Appoint Tom White, Sophie Murday, Penny Wood, and Fletcher Boyd as the first members of the 3D printing subcommittee. |
Renae |
Ben |
Passed. Fletcher abstained. |
| Appoint Fletcher Boyd as chair of the 3d printing subcommittee. |
Renae |
Ben |
Passed. Fletcher abstained. |
We introduced this system on 2024-01-20, effective January 27th, and the "grace period" for existing users ended on 1st May.
To discuss:
-
Has the system been working.
-
Effectively communicating expectations to new members.
-
Managing workload on volunteer trainers.
- Slot based training system is managed entirely by Fletcher.
-
Notify all members that the grace period is now over.
- Announcement this week after training slots are published.
-
Audit members who use tools, but haven't gone through tool signoffs yet.
-
BYO tools?
- Committee or infrastructure signoff? Loomio discussion. Lewis.
-
Renae and Fletcher to finish writing induction checklists.
-
Discussion on training booking model to be discussed out of meeting. Fletcher and Ben. Loomio.
-
Investigate more durable, branded, and shape distinct (allow for colourblindness) markers of tool categories.
(Deferred from previous meeting)
Updates on items considered at previous meeting (Grants, Donations and attracting new members):
- Grant Research
- DGR letter to members
- Covered above under infrastructure fund.
- Supporting documents to help members reach out to networks for donations
- Covered above under infrastructure fund.
- Raising casual rate
- Not a clear consensus at this time
(Deferred from previous meeting)
- Commercially priced Course Delivery
- Woodworking course in progress.
- WOTT suggested potentially using us (Renae) to deliver their courses on a profit sharing arrangement
- Woodworking course planned for "medical mum's" group. (Penny/Renae)
- Deliver Tool Inductions/training
- Potentially work with Bayswater Womens Shed to access grants to train their volunteers.
- Still exploring this opportunity.
- Selling stuff
- Bunnings markets.
- Stirling Community Stall
- Nerdy conventions
- Good opportunity to involve members in making items
- NDIS support work
- We have the ability to deliver high quality supports to people.
- Discuss in a later meeting.
(Deferred from previous meeting)
- Short informal sessions run by various members
- "Tool talks". E.g. picture framing, biscuit joining, 3D printing for DnD.
- E.g. do more of what Kamil has been doing.
- E.g. Fusion 360. Facilities.
- E.g. soldering workshop (JC)
- Support members
- Encourage members to deliver short sessions on aspects of their choosing. Eg Resin, making picture frames, using a biscuit joiner.
- Lewis: Loomio - Come up with ideas for such sessions.
- Design and create documentation for some "beginner projects" that involve various areas.
- More group activities; communicate and involve more members in doing things in the space
- Newsletter
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2024-06-08, 13:00 5 weeks
Minutes: 2024-06-08
- Spondy and JC to look at bass speaker (Rehearsal room)
- Fletcher - band membership phase out to band subscription.
- Spondy and Fletcher: Sheet storage audit is due.
- Fletcher and Ben to discuss faster ways of re-squaring the gantry after meeting. (Big red)
- Stand for A5 flyers for Women on the Tools and for the bar. (Ross will discuss with Fletcher)
- Rebecca Collas advise re Sponsored Membership
- Fletcher to contact Jason re Supanova.
- All: Review Loomio thread: Equipment and Infrastructure fund (https://vote.artifactory.org.au/d/kJZ7N3lS/equipment-and-infrastructure-fund)
- Ben: Post letters for donation drive to Loomio for discussion.
- Fletcher: Post training slots
- Lewis: Post notification that tool training grace period is over
- BYO tools policy: Lewis to start Loomio thread
- Renae and Fletcher to finish writing induction checklists.
- Discussion on training booking model to be discussed out of meeting. Fletcher and Ben. Loomio.
- Ben: Grant research
- Lewis: Loomio - Come up with ideas for such sessions. (Tool talks)