Previous meeting: 2024-03-24
Next meeting: 2024-05-04
Scheduled start: 2024-04-13, 13:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present:
Apologies: Nil
Absent: Nil
Observing: Tom White (Invited by Fletcher and no committee member objected)
Minute taker: Lewis
Chair: JC
Quorum present (4 committee members): YES
Previous meeting's minutes: 2024-03-24
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept previous meeting's minutes | Fletcher | JC | Accepted |
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| 2024-03-30 | 2024-04-03 | Approve $120 to replace toilet cistern | 7 in favour. (Unanimous.) Passed. |
| 2024-03-28 | 2024-03-31 | Issue RFID key for member Adam Gardner | 6 in favour. 1 did not participate. Passed. |
| 2024-03-25 | 2024-03-28 | Authorise Renae to spend up to $250 on materials to complete the electronics lab ceiling repair | 7 in favour. (Unanimous.) Passed. |
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
| Account | Balance |
|---|---|
| Operations | $6,768 |
| Donations | $20,000 |
| Sponsored Student Memberships | $2,395 |
| Sale Program | $0 |
| TOTAL | $29,163.55 |
We have received two significant anonymous donations during the month, totalling $20,000. $10,000 will be used for contingency funds while we implement changes to move the space back to a profitable (sustainable) position. The other $10,000 has been offered to match other donations to an infrastructure improvement fund. Further discussion on this in other business. Thank you to those involved in reaching out to your networks.
Conversion of a few members to annual memberships will time extra income to March each year when our insurance comes due. Obviously there will be a corresponding drop in monthly income for the remainder of the year, but so far we are looking okay for the next few months without dipping into the major donations.
$100 | $170 for curtains to cover pallet racks during some events.
$138.20 for shelving for electronics lab
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Authorise up to $200 for curtains to cover pallet racking during events. | Fletcher | Renae | Accepted |
| Authorise reimbursement of $138.20 for shelving for electronics lab. | Fletcher | Renae | Accepted |
| Authorise up to $40 for 30 new drinking glasses to be Artifactory branded in advance of Prusa event | Fletcher | Renae | Accepted |
Full: 43
Concession: 29
Band: 4
Total: 76
~ 10 members with invoices > 30 days overdue
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve Concession Membership for Erica Peter | Fletcher | JC | Passed |
| Approve Band Membership for Stuart Betts | Fletcher | JC | Passed |
Reports to be emailed in for review of committee when officer does not attend meeting.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Issue RFID key for member Charles Owens | Fletcher | Lewis | Passed |
Updates from subcommittees - discussions or requests for action.
News and discussions on events.
* Denotes run by non-members
Nothing to report
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
We had a worksafe inspector attend the space in response to a complaint they received about our welding bay being messy on Metal Monday (1 April).
The inspector was happy with the space and our processes.
It highlights the importance of having every person sign up as a visitor and accept the waiver before they are involved with any of our activities, or use our tools. This includes anyone supporting a person in the space.
We also need to include in our basic induction that people have a responsibility to report any safety concerns or tool damage to us immediately.
We have had an anonymous person offer to match donations to an infrastructure improvement fund up to a maximum of $10,000.
Use of funds to be directed by committee as usual, funds already received to allow an immediate start.
Requested inclusions include a revamp of the kitchen area, and works to improve the overall look of the space to make it more inviting to a wider range of people.
Suggest setting up a web page specifically for this campaign.
Terms of reference for the funds to be finalised so that the purpose of the funds is defined without being excessively restrictive.
Looomio thread: https://vote.artifactory.org.au/d/X0reqcbB/proposal-for-short-course-women-s-woodworking-
Renae and Penny have made a proposal to trial a short 4 week "Make a Bookshelf" course to run on Tuesday nights starting 16 May.
It is designed as a profit-making effort for the Artifactory, but includes a proposal for instructors to be paid for their time.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve Renae to run the course as currently proposed in Loomio, have priority use of the space, and be paid. | Fletcher | Tegan | Renae abstained. All others agreed unanimously. |
| Authorise Renae to spend up to $360 for materials ($300 expected) and $300 for tools ($250 expected) to prepare for woodworking short course. | Fletcher | Tegan | Renae abstained. All others agreed unanimously. |
Loomio thread: https://vote.artifactory.org.au/d/9CmnsljW/update-to-keyholder-responsibilities-document-
There have been recent issues where the front door has been latched open and left unmonitored.
An announcement was sent out on Slack, but we need to amend our keyholder responsibilities document to clarify additional rules around this.
Discussion in Slack infrastructure channel has discussed options for door sensors to help with compliance.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Adopt the proposed revised wording to Keyholder responsibilities in Loomio. Convert the policy to a bylaw. | JC | Renae | Passed. |
Deferred to next meeting.
Updates on items considered at previous meeting (Grants, Donations and attracting new members):
Deferred to next meeting.
Commercially priced Course Delivery
Deferred to next meeting.
Short informal sessions run by various members
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: 2024-05-04