Previous meeting: 2024-01-20
Next meeting: NNNN-NN-NN
Scheduled start: 2024-03-23, 13:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present: REMOVE NOT PRESENT
Apologies: Nil
Absent: Nil
Observing: Nil
Minute taker: Lewis
Chair: JC.
Quorum present (4 committee members): YES
Previous meeting's minutes: 2024-01-20
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the previous meeting minutes | Lewis | Fletcher | Accepted |
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| 2024-02-21 | 2024-02-25 | Issue RFID key for member Alwyn Kyi | Passed. 5 in favour. 1 abstained. 2 did not participate. |
| 2024-02-14 | 2024-02-18 | Issue RFID key for member Zoe Williamson | Passed. 6 in favour. 2 did not participate. |
| 2024-02-04 | 2024-02-14 | Issue RFID key for member Jacob Monteath | Passed. 7 in favour. 1 did not participate. |
| 2024-01-30 | 2024-02-02 | Motion: From March 1st set workshop fees to $15 per non member for events ran by Western Leathercraft with a 3 person minimum. | Passed. 6 in favour. 2 did not participate. |
N/A, new chairperson.
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
| Account | Balance |
|---|---|
| Operations | $4,690.11 |
| Sale Program | $112.05 |
| Sponsored Student Memberships | $2,320.16 |
| TOTAL | $7,123.11 |
NOTE: Figure does not include $1,522 of pledges collected and set aside for 3D printer purchase
Insurance $3,062 due end of month. Short term funds raised by converting some members to annual invoices payable in March. 2 x full and 2 x concession members have agreed to this, ($2,880) the 2 concession memberships have been paid at date of calculation.
Our other significant annual expense hits when our lease outgoings are recalculated for the year. Last October this resulted in us backpaying $1,381.20 as the difference between actual and estimated outgoings for that year. This has varied in previous years, but I think we need to be prepared for this increase in costs to continue in the next few years.
The committee authorises Fletcher and Renae to open a 2-to-sign bank account, either with NAB or Beyond Bank.
The committee authorises Fletcher and Renae to open interest-earning accounts to hold funds not needed for immediate purposes.
Nil
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve Full Membership for Adam Gardner | Fletcher | Renae | Accepted |
| Approve Full Membership for Wayne Bicknell | Fletcher | Renae | Accepted |
| Approve Full Membership for Lorna McVey | Fletcher | Renae | Accepted |
| Approve Full Membership for Jen Miller (Note: Since resigned) | Fletcher | Renae | Accepted |
| Approve Full Membership for Alwyn Kyi | Fletcher | Renae | Accepted |
| Approve Full Membership for Joseph Castle | Fletcher | Renae | Accepted |
| Approve Full Membership for Dawn McIntosh | Fletcher | Renae | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
The position of Membership Storage Officer is now vacant.
Updates from subcommittees - discussions or requests for action.
News and discussions on events.
* Denotes run by non-members
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
Beau has resigned as Chairperson and stepped down from the committee effective 2024-03-17.
Thank you to Beau for his 3.5 years of service as the Vice Chair and then Chairperson of the Artifactory.
Fletcher asked for expressions of interest for chairperson.
JC volunteered.
JC elected unopposed.
JC assumed chairperson duties for the meeting.
Google Drive - Strategy 2024 (Committee access only)
Grant applications
Donations
Sponsorships from suppliers -
New members
Retain members
Meeting ended before all aspects ould be discussed. To be resumed at next meeting.
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: NNNN-NN-NN