Notice of annual general meeting 2024
Committee nomination form 2024
Proxy voting form AGM 2024 - with nominees
Online attendance will be facilitated by Google Meet.
Annual General Meeting
Saturday, 14 September · 1:00 – 2:00pm
Time zone: Australia/Perth
Google Meet joining info
Video call link: https://meet.google.com/aam-yaba-wsc
Or dial: (AU) +61 2 9051 3427 PIN: 208 809 217#
More phone numbers: https://tel.meet/aam-yaba-wsc?pin=6744514388501
Refer to: Learn what requirements you need to use Google Meet.
AGM must be held in accordance with Part 6 of the constitution regarding General meetings of association.
Attendees (ordinary Members):
(*) Member present, but did not have voting rights, as they were not an ordinary member at the time notice of the meeting was given. Refer constitution subrule 58.8.a.
Observing:
Proxies:
| Member | Member is not present at the meeting | Has current voting rights | Proxy | Proxy is present at the meeting | Proxy is a current ordinary member |
|---|---|---|---|---|---|
| Ross Minney | Y | Y | Lewis Yip | Y | Y |
| Claude Woodward | Y | Y | Johannes Chuah | Y | Y |
| Anthony Parrella | Y | Y | Renae Currie | Y | Y |
58.8. For a person to be eligible to vote at a general meeting as an ordinary member, or on behalf of an ordinary member that is a body corporate under subrule 58.2, the ordinary member —
58.8.a. must have been an ordinary member at the time notice of the meeting was given under rule 53; and
58.8.b. must have paid the membership fee for the period up to and including the date of the general meeting; and
58.8.c. must not have any other overdue debts to the Association at the time of the general meeting.
58.9. Debts of the following types are excluded for the purposes of rule 58.8.c —
- 58.9.a. Pledged donations to a donation drive.
58.10. If a general meeting is adjourned as per rule 57, only people who were eligible to vote at the first session of the meeting, will be eligible to vote when the meeting resumes.
The Treasurer reports that 69 members are eligible to vote at this AGM.
The quorum for this meeting is 20% of 69 = 14 members.
17 members with voting rights in attendance. Quorum is met.
JC gave general remarks regarding the positive outlook for the space.
Fletcher remarked on the many contributions from people throughout the year and thanked people for specific contributions.
Fletcher acknowledged the recent passing of one of our founding members, Daniel Harmsworth, who was instrumental in the early success of the Perth Artifactory.
51.3.a. to confirm the minutes of the previous annual general meeting and of any special general meeting held since then if the minutes of that meeting have not yet been confirmed;
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Confirm the minutes of the previous annual general meeting, held 2023-09-16 | Fletcher | Renae | Accepted unanimously |
51.3.b. to receive and consider —
51.3.b.i. the committee’s annual report on the Association’s activities during the preceding financial year; and
51.3.b.ii. if the Association is a tier 1 association, the financial statements of the Association for the preceding financial year presented under Part 5 of the Act; and
51.3.b.iii. if the Association is a tier 2 association or a tier 3 association, the financial report of the Association for the preceding financial year presented under Part 5 of the Act;
51.3.b.iv. if required to be presented for consideration under Part 5 of the Act, a copy of the report of the review or auditor’s report on the financial statements or financial report;
Renae gave some remarks on the treasurer's report.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the annual report | Fletcher | Ben Connor | Accepted unanimously |
| Accept the financial statements (pages 35-37 of the annual report) | Fletcher | Ben Connor | Accepted unanimously |
51.3.c. to elect the committee members;
...
28.1. The committee must consist of at least 5 but not more than 10 committee members.
...
34.1. At the annual general meeting, the Association must decide by resolution the number of committee members to hold office for the next year.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Set the number of committee members to 10 members | JC | Tegan Murphy | Passed by show of hands, 1 against. |
34.2. If the number of members nominating for committee membership is not greater than the number to be elected, the chairperson of the meeting —
34.2.a. must declare each of those members to be elected as commitee members; and
34.2.b. may call for further nominations from the ordinary members at the meeting to fill any positions remaining unfilled after the elections under rule 34.2.a.
The following people nominated for election to the committee -
Because the Association moved to set the number of committee members to 10 members, all 7 nominees were automatically declared to be elected.
The chairperson of the meeting did not call for further nominations from the ordinary members at the meeting.
51.3.d. if applicable, to appoint or remove a reviewer or auditor of the Association in accordance with the Act;
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint an auditor | No-one | No-one | Lapsed. No one called for the motion. |
51.3.e. to confirm or vary the entrance fees, subscriptions and other amounts (if any) to be paid by members.
The fees are currently set at:
The committee proposes:
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Keep Full Membership at existing rate of $75/mo | JC | Renae | Passed Unanimously |
| Keep Concession Membership at existing rate of $45/mo | JC | Renae | Passed Unanimously |
| Keep Band Membership at existing rate of $100/mo | JC | Renae | Passed Unanimously |
| Increase Day Pass rate from $15/day to $20/day | Tegan | Renae | Passed by show of hands, 1 against. |
51.4. Any other business of which notice has been given in accordance with these rules may be conducted at the annual general meeting.
No other business was included in the notice of this AGM.
Meeting concluded at 13:31 hrs.