Previous meeting: 2026-08-22
Next meeting: 2026-10-10
Scheduled start: 2026-09-12, 14:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
¶ Minutes
These minutes document a meeting of the Perth Artifactory Inc Management Committee.
¶ Members Present
- Present:
- Anna Whitlock
- Ben Connor
- Jack Hou
- Fletcher Boyd
- Li-aung (Lewis) Yip
- Renae Currie
- Apologies:
- Allan Clarke
- Lewis Peaty
- Absent: Nil
- Observing: Nil
- Minute taker: Lewis Yip
- Chair: Fletcher Boyd
¶ Meeting Times
- Opened: 13:55
- Closed: 14:10
¶ Elect office holders
Refer to procedure in s35 of the constitution regarding Election of office holders.
- Fletcher volunteered to chair the meeting.
¶ Office holder elections
| Position | Nominees | Result |
|---|---|---|
| Chairperson | Fletcher Boyd | Fletcher appointed |
| Deputy chairperson | Anna Whitlock | Anna appointed |
| Secretary | Lewis Yip | Lewis Yip appointed |
| Treasurer | Renae Currie | Renae appointed |
¶ Routine Business
¶ Review Previous Meeting's Minutes
Previous meeting's minutes: 2026-08-22
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the minutes of the previous committee meeting | Anna Whitlock | Renae Currie | Accepted |
¶ Review Previous Meeting's Action Items
(Defer to next committee meeting.)
¶ Review Online Motions
(Defer to next committee meeting.)
¶ Officer appointments
- 🟢 = Intends to continue.
| Position | Incumbent(s) | Result |
|---|---|---|
| Deputy secretary | Vacant | No nomination - position vacant. |
| Deputy treasurer | 🟢 Lewis Peaty | Lewis Peaty continuing. |
| Event officer | 🟢 JC | JC continuing |
| IT officer | Vacant | No nomination - position vacant. |
| Membership officer | 🟢 Fletcher | Fletcher continuing. |
| Member storage officer | 🟢 Lewis Peaty | Lewis Peaty continuing |
| Social media officer | Vacant | No nomination - position vacant. |
| Quartermaster | 🟢 Fletcher | Fletcher continuing. |
| The Ambassador | Magnus Danger Magnus | Magnus Danger Magnus continuing. |
¶ Reaffirm Subcommittees
Refer to the subcommittees bylaws regarding Annual review and Membership of subcommittee.
Annual review
At the first committee meeting after each annual general meeting, the committee must consider each subcommittee, and determine -
- Whether the subcommittee meets the minimum requirements to continue operating; and
- If the subcommittee will continue or be disbanded.
Membership of subcommittee
A subcommittee ---
- must have at least two members.
- must include at least one committee member.
- may include any person the committee considers appropriate, whether the person is a member or not.
= Main committee member (must have at least 1)- 🟢 = Intends to continue.
- ❓ = Did not respond.
- 💨 = Resigned - will be removed.
¶ Associate membership panel
Current status of Associate Membership Panel:
- 🟢 Ben Connor (chair)
- 🟢 Renae
- 🟢 JC
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the Associate membership panel. | Renae Currie | Ben Connor | Passed |
¶ Infrastructure
Current status of Infrastructure:
- 🟢 Joshua Rospondek (chair)
- 🟢 Ben Connor
- 🟢 Fletcher Boyd
- 🟢 Renae Currie
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the Infrastructure subcommittee. | Anna Whitlock | Renae Currie | Passed |
¶ IT
Current status of IT:
- 🟢 Fletcher Boyd (chair)
- 🟢 Blake Samuels
- 🟢 Nick Bannon
- 🟢 Thomas White
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the IT subcommittee. | Anna Whitlock | Renae Currie | Passed |
¶ Lasers
Current status of Lasers:
- 🟢 Fletcher Boyd
- 🟢 Lewis Yip
- 🟢 Blake Samuels (chair)
- 🟢 Nick Bannon
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the Lasers subcommittee. | Anna Whitlock | Renae Currie | Passed |
¶ Promotions
Current status of Promotions:
- 🟢 Johannes Chuah
- 🟢 Penny Wood
- 💨 Tegan Murphy - resigned.
- Anna appointed as chair.
- Needs a management committee representative.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Anna Whitlock as chair of the Promotions Subcommittee | Ben Connor | Renae Currie | Passed |
| Continue operation of the Promotions subcommittee. | Ben Connor | Renae Currie | Passed |
¶ 3D Printers
Current status of 3D printers:
- 🟢 Fletcher Boyd
- 🟢 Sophie Murday
- 🟢 Tom White (chair)
- 🟢 Penny Wood
- ❓ Ross Minney - removed.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the 3D Printers subcommittee. | Anna Whitlock | Renae Currie | Passed |
¶ Grants
Current status of Grants:
- 🟢 Anna Whitlock (chair)
- Subcommittee not yet active (requires at least two members)
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Penny Wood to the Grants Subcommittee | Ben Connor | Renae Currie | Passed |
| Continue operation of the Grants subcommittee. | Anna Whitlock | Renae Currie | Passed |
¶ Correspondence
(Deferred to next meeting.)
¶ Documents Executed
(Deferred to next meeting.)
¶ Incident Reports
(Deferred to next meeting.)
¶ Property Report
(Deferred to next meeting.)
¶ Chairperson's Report
(Deferred to next meeting.)
¶ Treasurer's Report
(Deferred to next meeting.)
¶ Income/Expenditure
(Deferred to next meeting.)
¶ Expense Report
(Deferred to next meeting.)
¶ Due invoices
(Deferred to next meeting.)
¶ Infrastructure Fund
(Deferred to next meeting.)
¶ Membership Report
¶ Current Status
(Deferred to next meeting.)
¶ New Memberships for approval
(Deferred to next meeting.)
¶ Officer Reports
(Deferred to next meeting.)
¶ Subcommittee Reports
(Deferred to next meeting.)
¶ Event/Workshop Coordinator Reports
(Deferred to next meeting.)
¶ Other Business
¶ Onboarding / offboarding committee members
-
Onboard:
- Allan Clarke
- Jack Hou
-
Offboard:
- Johannes Chuah
- Joshua Rospondek
- Tegan Murphy
IT access permissions, safe codes, physical keys to the Artifactory, etc.
| Action Items | Who | Status |
|---|---|---|
| N/A | - | - |
¶ End of Meeting
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2026-10-10, 14:00 4 weeks
Minutes: 2026-10-10
¶ Action Summary
(Deferred to next meeting.)