¶ Committee Meeting - 2026-06-20
Previous meeting: 2026-05-23
Next meeting: 2026-07-25
Scheduled start: 2026-06-20, 14:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
¶ Minutes
¶ Members Present
-
Present: REMOVE NOT PRESENT
- Anna Whitlock
- Fletcher Boyd
- Johannes Chuah
- Joshua Rospondek
- Lewis Peaty
- Lewis Yip
- Renae Currie
- Tegan Murphy
-
Apologies: Nil
-
Absent:
- Ben Connor
-
Observing: Nil
-
Minute taker: Lewis Yip
-
Chair: Fletcher
-
Quorum present (4 committee members): YES
¶ Meeting Times
- Opened: 14:06
- Closed: 14:49
¶ Review Previous Meeting's Minutes
Previous meeting's minutes: 2026-05-23
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the minutes of the previous meeting | JC | Anna Whitlock | Accepted |
¶ Review Previous Meeting's Action Items
- 🕒 ACTION - Lewis - External Sales - report on external revenue and report back.
- ✅ ACTION - Renae - Promotions - Check in on Bunnings events (we haven't heard from Bunnings recently)
- Calendar reminder to email in September for Father's Day
- No events in the near future.
- 🕒 ACTION - Ben to begin reporting on reasons why members are resigning. Ben already has access to the relevant email inbox.
- ✅ ACTION - Grants - Digital Items Grant - application closes COB on Fri 29 May 2026
- 🕒 Fletcher - Set up socialmedia@artifactory email group.
- 🕒 Fletcher - Lasers - review list of keyholders who are also expired laser operators.
- ✅ Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- 🕒 Need to do training refreshers for all people with existing inductions. (Mostly complete.)
¶ Review Online Motions
| Date Raised | Date Closed | Motion text | Votes | Result | Action | Discussion |
|---|---|---|---|---|---|---|
| 2026-06-09 15:46:11 | 2026-06-12 16:00:59 | Approve $300 for purchase of electrical supplies to hook up the air compressor from the general fund | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | Not yet entered |
N/A |
| 2026-06-09 15:46:10 | 2026-06-12 16:00:59 | Approve $250 for purchase of an evacuation controller and accessories from the general fund | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | Not yet entered |
N/A |
| 2026-06-09 15:46:09 | 2026-06-12 16:00:59 | Approve $400 for purchase of printer filament from the general fund | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | Not yet entered |
N/A |
| 2026-06-05 06:04:13 | 2026-06-08 07:01:07 | Approve $750 for purchases relating to the transport and adaptation of the plasma cutter from the general fund | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Not yet entered |
N/A |
| 2026-05-28 04:27:26 | 2026-05-31 05:00:56 | Approve $200 for replacement design/craft air filters. | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Not yet entered |
N/A |
| 2026-05-27 10:29:41 | 2026-05-30 11:01:39 | Appoint Anna Whitlock as the chair of the Grants Subcommittee | 👍: 8 🤷♂️: 1 👎: 0 |
✅Passed | Not yet entered |
View on Loomio |
| 2026-05-27 00:57:51 | 2026-05-30 00:01:27 | Approve $200 for purchase of Wood lathe (to be onsold) from the General Fund | 👍: 9 👎: 0 🤷♂️: 0 |
✅Passed | Lathe purchased. Invoice raised for sale |
N/A |
| 2026-05-23 07:13:57 | 2026-05-26 07:01:21 | Create the Grants Subcommittee based on the current draft definition | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Not yet entered |
View on Loomio |
| 2026-05-23 07:01:46 | 2026-05-26 08:00:57 | Adopt the Social Media Officer role as amended | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Not yet entered |
View on Loomio |
| 2026-05-15 15:01:41 | 2026-05-19 15:01:02 | Add the proposed 3D printing job fees section to the Fees bylaw | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | The proposed 3D printing job fees will be adopted. |
View on Loomio |
¶ Correspondence
- We've been invited to participate in the Australasian Makerspaces Symposium 2026. (More on that in Other Business.)
¶ Documents Executed
Nil.
¶ Incident Reports
Nothing to report.
¶ Property Report
Nothing to report.
¶ Chairperson's Report
Business as usual, thank you all.
¶ Treasurer's Report
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
We have spent significant funds in May, including the purchase of the new screw air compressor, and a big restock of 3D printer filament. Along with our ongoing infrastructure projects, this has resulted in drawing down $10,000 from our reserve and infrastucture funds, effectively Utilising the last of the infrastructure funds raised in 2024.
We are also down to $20,000 in the secure account, which was previously decided to be the level we try to maintain.
We have done an internal EOFY fundraising drive via Slack/Member Portal, an email is planned to be sent out today which will hopefully capture a wider range of people.
The success of the fundraising will significantly affect the funds available for infrastructure and space projects in preparation for the Symposium (separate item below) assuming we want to maintain the $20,000 in reserve.
We also may want to revisit some of our policies on volunteer food and bar credit soon, since funds are a bit tighter (Noting that it's difficult to assess membership strength at this time due to data migration)
There is still a large amount of time spent following people who are not paying their invoices in a timely manner. Hopefully this will become easier with the improved systems in the new financial year, but thank you to the 80% of people who help out by paying on time.
Thank you to Ben for volunteering to help with collecting data on the reasons for people ending their memberships. This will be valuable in working on our recruitment and retention strategies to ensure we are giving our members the best benefits possible.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 7,206.30 |
| Sponsored Memberships | $ 3,316.16 |
| Secure Account | $ 20,000.00 |
| TOTAL | $ 30,522.46 |
¶ Income/Expenditure
| Income AUD | May 2026 | Last Month | Year to Date |
|---|---|---|---|
| Admin - Other | $1.00 | $0.00 | $1.00 |
| Admin - Waste | $0.00 | $0.00 | $200.00 |
| Bond | $225.00 | $225.00 | $3,089.46 |
| Casual | $310.00 | $420.00 | $4,485.00 |
| Casual - Band Room | $0.00 | $0.00 | $20.00 |
| Consumables for Sale | $35.00 | $5.00 | $91.70 |
| Donation | $100.00 | $201.20 | $3,660.78 |
| Donation - Pledges/Tools | $0.00 | $88.66 | $1,392.77 |
| Donation - Sponsored Membership | $45.00 | $45.00 | $1,035.00 |
| Drinks/Snacks | $552.42 | $578.50 | $6,670.50 |
| Equipment - Repairs/Consumables | $0.00 | $0.00 | $37.20 |
| Equipment Purchases/Sales | $0.00 | $0.00 | $2,530.69 |
| Event - Talkshop | $610.00 | $995.00 | $7,988.00 |
| Fundraising Income and Expenses | $0.00 | $258.00 | $5,756.67 |
| Infrastructure - Expenses | $0.00 | $0.00 | $28.00 |
| Membership | $5,749.73 | $6,278.18 | $68,096.96 |
| Miscellaneous (Net Zero) | $0.00 | $48.00 | $514.42 |
| Promotional Expenses | $0.00 | $141.89 | $295.14 |
| Sale of Timber | $0.00 | $0.00 | $600.00 |
| Tool Purchases/Sales | $0.00 | $0.00 | $20.00 |
| Tool Repairs/Consumables | $0.00 | $0.00 | $13.20 |
| Tool Use/Costs - 3D Printers | $55.00 | $78.00 | $1,477.39 |
| Tool Use/Costs - CNC | $0.00 | $0.00 | $147.00 |
| Tool Use/Costs - Lasers | $89.00 | $160.00 | $1,628.70 |
| Tool Use/Costs - Metal Lathe | $0.00 | $10.00 | $105.00 |
| Tool Use/Costs - Mill | $0.00 | $0.00 | $102.50 |
| Volunteer Food | $17.40 | $0.00 | $70.20 |
| Workshop Consumables | $0.00 | $44.00 | $123.30 |
| Total | $7,789.55 | $9,576.43 | $110,180.58 |
| Expenses AUD | May 2026 | Last Month | Year to Date |
| Admin - Accounting | $7.50 | $7.50 | $39.50 |
| Admin - Bank Fees | $30.58 | $51.41 | $536.10 |
| Admin - Electricity | $1,162.01 | $0.00 | $6,168.74 |
| Admin - Insurance | $0.00 | $3,981.00 | $3,981.00 |
| Admin - Internet | $209.00 | $209.00 | $2,361.00 |
| Admin - Membership Maintenance | $0.00 | $0.00 | $890.00 |
| Admin - Other | $0.00 | $0.00 | $44.98 |
| Admin - Waste | $315.48 | $0.00 | $1,494.68 |
| Bond | $0.00 | $0.00 | $2,585.36 |
| Consumables for Sale | $32.20 | $91.60 | $210.30 |
| Donation - Sponsored Membership | $0.00 | $0.00 | $540.00 |
| Drinks/Snacks | $487.92 | $1,517.32 | $4,914.06 |
| Equipment - Repairs/Consumables | $0.00 | $10.00 | $424.94 |
| Equipment Purchases/Sales | $4,454.44 | $247.44 | $11,127.72 |
| Event - Talkshop | $587.28 | $1,042.26 | $8,213.14 |
| Fundraising Income and Expenses | $0.00 | $0.00 | $1,879.61 |
| Infrastructure - Expenses | $713.86 | $196.21 | $5,501.43 |
| IT Expenses (not internet) | $358.27 | $0.00 | $3,933.44 |
| Lease+Variable Outgoings | $5,085.00 | $5,085.00 | $62,081.37 |
| Membership | $0.00 | $0.00 | $43.41 |
| Miscellaneous (Net Zero) | $0.00 | $48.00 | $537.67 |
| Promotional Expenses | $0.00 | $20.00 | $1,799.06 |
| Tool Purchases/Sales | $221.00 | $0.00 | $3,940.63 |
| Tool Repairs/Consumables | $70.65 | $185.19 | $977.70 |
| Tool Use/Costs - 3D Printers | $3,291.07 | $0.00 | $3,539.46 |
| Tool Use/Costs - CNC | $0.00 | $0.00 | $48.45 |
| Tool Use/Costs - Gas Welding | $0.00 | $0.00 | $108.00 |
| Tool Use/Costs - Lasers | $32.99 | $99.89 | $187.42 |
| Tool Use/Costs - Metal Lathe | $0.00 | $0.00 | $135.95 |
| Volunteer Food | $148.35 | $128.85 | $1,220.60 |
| Workshop Consumables | $72.50 | $0.00 | $646.19 |
| Total | $17,280.10 | $12,920.67 | $130,111.91 |
| Net Cash Position AUD | May 2026 | Last Month | Year to Date |
| Total | -$9,490.55 | -$3,344.24 | -$19,931.33 |
¶ Retrospective Expense Approvals
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve a further $500 for workbench and feast table adaptions costs (total $1,900) | Renae Currie | JC | Accepted |
¶ Expense Report
| Date | Total | Contact | Item | Auth | Category |
|---|---|---|---|---|---|
| 01/05/2026 | $90.00 | Aussie Broadband | Internet | Utilities | Admin - Internet |
| 01/05/2026 | $208.96 | Instant Waste | Skip Bin | Utilities | Admin - Waste |
| 01/05/2026 | $5,085.00 | Prime Property Agency Pty Ltd | Lease | Lease | Lease+Variable Outgoings |
| 04/05/2026 | $50.71 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 04/05/2026 | $17.50 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 04/05/2026 | $3.68 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 04/05/2026 | $14.49 | Bunnings | Workbench glue | Loomio - Workbench | Infrastructure - Expenses |
| 04/05/2026 | $38.27 | GCM Google Cloud | SubC IT | IT Expenses (not internet) | |
| 04/05/2026 | $170.43 | Bambu Lab AU | 3D printer filament | Loomio | Tool Use/Costs - 3D Printers |
| 05/05/2026 | $5.11 | NAB | 3D printer filament | Loomio | Tool Use/Costs - 3D Printers |
| 05/05/2026 | $406.79 | Creative Monkey | 3D printer filament | Loomio | Tool Use/Costs - 3D Printers |
| 06/05/2026 | $71.00 | Innaloo Kebabs | Volunteer Food | Vol Food FB | Volunteer Food |
| 07/05/2026 | $60.64 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 07/05/2026 | $9.76 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 07/05/2026 | $45.01 | Bunnings | Workbench glue | Loomio - Workbench | Infrastructure - Expenses |
| 07/05/2026 | $320.00 | Marketplace | UPS | Loomio | IT Expenses (not internet) |
| 07/05/2026 | $21.99 | Creative Monkey | 3D printer filament | Loomio | Tool Use/Costs - 3D Printers |
| 08/05/2026 | $4,000.00 | Luminous Fabrication | Able Screw Compressor | Loomio | Equipment Purchases/Sales |
| 11/05/2026 | $90.92 | Sparky Direct Pty Ltd | Air compressor connection | Loomio | Equipment Purchases/Sales |
| 11/05/2026 | $66.50 | Bunnings | Compressor Wheels | Loomio | Equipment Purchases/Sales |
| 11/05/2026 | $21.02 | Vibe Petrol | Fuel - Air Compressor | Loomio | Equipment Purchases/Sales |
| 11/05/2026 | $53.12 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 11/05/2026 | $8.77 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 11/05/2026 | $219.80 | Altronics | Evacuation Controller | Loomio | Infrastructure - Expenses |
| 11/05/2026 | $180.50 | Bunnings | Workbench Formply | Loomio - Workbench | Infrastructure - Expenses |
| 11/05/2026 | $98.88 | Bunnings | Workbench Wheels | Loomio - Workbench | Infrastructure - Expenses |
| 11/05/2026 | $70.65 | Bosch | Replacement sanding Pads | SubC Inf | Tool Repairs/Consumables |
| 11/05/2026 | $2,129.00 | Siddament | 3D printer filament | Loomio | Tool Use/Costs - 3D Printers |
| 11/05/2026 | $32.99 | Makerstore | Estop for laser | SubC Laser | Tool Use/Costs - Lasers |
| 11/05/2026 | $72.50 | Archford | Out of Service Tags | SubC Inf | Workshop Consumables |
| 13/05/2026 | $78.00 | Handy Ute Rentals | Ute Hire - Compressor | Loomio | Equipment Purchases/Sales |
| 13/05/2026 | $61.16 | Woolworths | Social Food | Ticket Sales | Event - Talkshop |
| 14/05/2026 | $360.00 | OZFDM | 3D printer filament | Loomio | Tool Use/Costs - 3D Printers |
| 15/05/2026 | $119.00 | Pentanet | Internet | Utilities | Admin - Internet |
| 15/05/2026 | $197.75 | DREMC | 3D printer consumables | Loomio | Tool Use/Costs - 3D Printers |
| 18/05/2026 | $1,162.01 | Synergy | Power Bill | Utilities | Admin - Electricity |
| 18/05/2026 | $79.50 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 20/05/2026 | $198.00 | Myelec | Air compressor connection | Loomio | Equipment Purchases/Sales |
| 20/05/2026 | $77.35 | Pizza Hut | Volunteer Food | Vol Food FB | Volunteer Food |
| 21/05/2026 | $35.00 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 25/05/2026 | $487.92 | Costco | Drink Restock | Bar Restock | Drinks/Snacks |
| 25/05/2026 | $82.87 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 25/05/2026 | $24.98 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 27/05/2026 | $106.52 | Instant Waste | Skip Bin | Utilities | Admin - Waste |
| 27/05/2026 | $221.00 | Hare & Forbes MachineryHouse | Grinder Accessories | Pledges | Tool Purchases/Sales |
| 27/05/2026 | $7.50 | Xero | Accounting software | Utilities | Admin - Accounting |
| 28/05/2026 | $31.66 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 28/05/2026 | $33.94 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 28/05/2026 | $21.75 | Dianella Meats | Social Food | Ticket Sales | Event - Talkshop |
| 28/05/2026 | $9.99 | Dan Murphys | Social Food | Ticket Sales | Event - Talkshop |
| 28/05/2026 | $2.25 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 28/05/2026 | $112.28 | Taobao | Air Purifier Filters | Loomio | Infrastructure - Expenses |
| 29/05/2026 | $30.58 | NAB | Merchant Fee | Bank Fee | Admin - Bank Fees |
| 29/05/2026 | $75.10 | Total Tools | Workbench consumables/Sandpaper for sale | SubC Inf | Consumables for Sale, Infrastructure - Expenses |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | Renae Currie | Anna Whitlock | Accepted |
¶ Due invoices
Total Overdue - $5,070
¶ Invoice write offs
Daniel Harrison. Resigned 16/5. membership period 3/5-2/6. Write off $75
Tristan Fidge. Resigned 6/5 membership period 17/4-16/5 Write off $45
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoice amounts above above | Renae Currie | JC | Accepted |
¶ Members terminated for non-payment of Invoices:
- Maria Saad - $225. No response to emails
- Domenico Nguyen - $135. emailed them a month ago. no answer or payment
- James Debono - $225. emailed them a month ago. no answer or payment
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoices above | Renae Currie | Anna Whitlock | Accepted |
¶ Infrastructure Fund
| Total in Fund | $ 375.02 |
|---|---|
| Donations Received | $ - |
| Donation Matching | $ - |
| ------------------------------------------ | ------------ |
| Expense | -$ 4,346.02 |
$4,165 - Air compressor
$180 - Workbench adaption
¶ External Sales
- Report on external sales revenue (to be filled in by the main liason with the external seller)
¶ Membership Report
¶ Current Status
As at 2026-06-18:
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | 63 | 67 | -4 |
| Concession | 37 | 39 | -2 |
| TOTAL | 100 | 106 | -6 |
Note: actual total is 7 higher than stated - technical issues.
¶ New Memberships for approval
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Members awaiting approval.
After the meeting, go into TidyHQ and mark the members as approved.
| Date | Name | Class of membership | |
|---|---|---|---|
| 2024-03-17 12:02:03 +0800 | Adam Gardner (AG) | Full Membership - Monthly Subscription | |
| 2026-05-25 12:20:24 +0800 | Swetam Ramanathan | Full Membership - Monthly Subscription | |
| 2026-06-12 11:16:55 +0800 | Allan Clarke | Full Membership - Monthly Subscription | |
| 2026-06-13 13:27:00 +0800 | Edward Giles | Full Membership - Monthly Subscription | |
| 2026-06-14 12:06:46 +0800 | Rohan Portman | Full Membership - Monthly Subscription | |
| 2026-06-15 10:49:28 +0800 | Callum Goddard | Full Membership - Monthly Subscription | |
| Motion Text | Moved by | Seconded by | Status |
| ----------- | ----------- | ----------------- | ----------------- |
| Accept the membership applications listed above | Anna Whitlock | Lewis Peaty | Accepted |
¶ Membership applications deferred, awaiting further information
| Date | Name | Class of membership |
|---|---|---|
| 2026-05-25 20:01:43 +0800 | Pierre Garant | Full Membership - Monthly Subscription |
| 2026-06-04 13:36:15 +0800 | Nicholas Tilbury (Nick) | Full Membership - Monthly Subscription |
| 2026-06-17 17:51:08 +0800 | Rory Mulligan | Full Membership - Monthly Subscription |
- ACTION - Lewis Peaty to reach out to Pierre Garant (new member application)
- ACTION - Lewis Peaty to reach out to Nicholas Tilbury (Nick) (new member application)
- ACTION - Lewis Peaty to reach out to Rory Mulligan (new member application)
¶ Officer Reports
Reports to be emailed in for review of committee when officer does not attend meeting.
¶ Event Officer
- Nothing to report
¶ Quartermasters
- Thank you Tom for helping out with Costco restocking
¶ Membership Officers
- Some teething issues with induction bookings and attendees coming at the right time.
- Adding extra IT stuff to reduce
¶ Membership Storage Officer
-
Business as usual
-
ACTION - Lewis Peaty to check storage of terminating members. Check with Fletcher as membership data is in flux.
¶ Social Media Officer
- Nothing to report
¶ Subcommittee Reports
Updates from subcommittees - discussions or requests for action.
¶ Laser Subcommittee
- Largely business as usual
- Need to liase with Sophie on tube transport costs
- Built PVC tube frame for Big Red bed cleaning bath
¶ IT Subcommittee
- We've had a heavy spike in traffic (5m requests per month) from several bad actors and poorly configured scrapers
- Issue has been corrected
- ACMA has approved
Artifactoryas an alphanumeric sender ID for text messages - TidyHQ migration is an uphill battle but is progressing
¶ Promotions Subcommittee
- No contact from Supanova. Assume we're not going.
- Pride
- ACTION - Renae - Check for Pride event application deadlines.
¶ Associate Memberships Panel
- No report received.
¶ Infrastructure Subcommittee
- Compressor is in place
- Air dryer to follow
- Workbenches are progressing
- 2/4 done
- Feast table up to last welding
- Square bench up to last hole patching
- No more steel in the carpark
- Machine room air filter is having issues
- Temporarily mitigated but will need more investigation
- Courtyard is slowly getting clearer
- First part of evac system is in place
- Still need to do the laser side and then publically announce
- We're refocusing and narrowing efforts to projects that positively impact the symposium visit.
- See "Symposium hitlist" on committee Taiga board.
- Don't start any new projects that we will be halfway through at Symposium.
- CNC plasma cutter auxiliaries arrive next week.
¶ 3D Printers Subcommittee
- Modix is progressing, thank you Penny and Sophie.
- Goal is to be printing on it by Symposium time in December.
¶ Grants Subcommittee
- Evap grant
- At 2024-04-06, the application period had been extended 6 weeks. Response should be coming soon?
- ACTION - Fletcher will check to see if we have any reponse re the Evap grant.
- Digital items grant
- Application submitted 27 May 2026 (Fletcher)
¶ Event/Workshop Coordinator Reports
News and discussions on events.
* Denotes run by non-members
¶ Tech
- Arduino U - (Coordinators: Blake, Stewart) - Attendance is up, no reported issues
¶ Social
- Talkshop Wednesday (Coordinator: Fletcher, Steve) - Attendance stable, had an issue with the pressure cooker that ruined a planned meal. (Fletcher has solved)
- Saturday Lunch (Coordinator: Fletcher, Steve) - Attendance stable, will be easier with larger table
- Board Game Afternoon (Coordinator: Anna, Ilke, Tom) - Running right now
¶ Cosplay and Craft
- N/A
¶ Music
- DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits) - Next event is the coming Tuesday
¶ General
- General Hacking Day (Coordinator: Committee) - Business as usual
- Open Day (Coordinator: Fletcher) - Busy but volunteers held the line well
- Metal Monday (Coordinator: Ben, Lewis) - Stable attendance, CNC plasma cutter generating some interest.
- Wednesday Woodworking (Coordinators: Renae, Penny, Alice) - Running well. A number of one-off attendees over the last month.
- Showcase Saturday (Coordinators: Fletcher) - Looking at doing wood turning, presenter away for next two months.
¶ Other
Nil
¶ Loomio Review
- Noting to raise at this time.
¶ Other Business
¶ Curtin Design Club
- Last contact was in May. Haven't heard back.
- ACTION - Lewis Yip to chase up Curtin Design Club
¶ Australasian Makerspaces Symposium 2026
- Conference being run this year by Curtin University.
Broadly, the Symposium is comprised of people who facilitate public and community programs or workspaces that enable learning through making – people come from educational institutions with Makerspaces and other workshops, public libraries, community Makerspaces, and other making-focused community groups like artist studios, tool libraries, or men’s sheds.
I’m reaching out to gauge your interest in participating in any of the Symposium’s activities, and particularly if you would be open to having the delegates visit on the tour day, on Wednesday December 2. I know that many of the symposium’s attendees that I met previously in the eastern states are very keen to see your space.
...
This year’s Australasian Makerspaces Symposium webpage is here: https://www.curtin.edu.au/library/makerspaces-australasian-symposium-2026/, and you can see last year’s symposium program for some further context here: https://anumakerspace.notion.site/Makerspaces-Australasia-Symposium-2025-29cfc1d3dc718098812aec15ab616ba5.
-
A good opportunity to develop contacts in other allied organisations.
-
We may also learn some things from the conference that we can apply in the Artifactory.
-
Our participation:
- Host a tour group of conference delegates on Wednesday December 2pm (about 40 expected)
- Scheduled in afternoon to avoid impacting Women's Woodworking in the morning
- This will be a good impetus to get the space cleaned up before the tour day (e.g. Prusa meetup)
- Free tickets for Fletcher and Lewis to participate in the full conference program (Tour day on Weds 2nd, conference on Thu 3rd / Fri 4th)
- We've also been invited to speak at the conference (topic of our choosing).
- Lewis is developing a talk regarding our training and inductions system, a topic that is relevant to all makerspaces.
- Handle symposium tour people on Saturday through a special stream of tour guides.
- Host a tour group of conference delegates on Wednesday December 2pm (about 40 expected)
¶ End of Meeting
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2026-07-25, 14:00 5 weeks
Minutes: 2026-07-25
¶ Action Summary
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Lewis - Propose AGM dates
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🕒 ACTION - Lewis - External Sales - report on external revenue and report back.
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🕒 ACTION - Ben to begin reporting on reasons why members are resigning. Ben already has access to the relevant email inbox.
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🕒 Fletcher - Set up socialmedia@artifactory email group.
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🕒 Fletcher - Lasers - review list of keyholders who are also expired laser operators.
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✅ Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- 🕒 Need to do training refreshers for all people with existing inductions. (Mostly complete.)
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ACTION - Lewis Peaty to reach out to Pierre Garant (new member application)
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ACTION - Lewis Peaty to reach out to Nicholas Tilbury (Nick) (new member application)
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ACTION - Lewis Peaty to reach out to Rory Mulligan (new member application)
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ACTION - Lewis Peaty to check storage of terminating members. Check with Fletcher as membership data is in flux.
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ACTION - Renae - Check for Pride event application deadlines.
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ACTION - Fletcher will check to see if we have any reponse re the Evap grant.
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ACTION - Lewis Yip to chase up Curtin Design Club