¶ Committee Meeting - 2026-05-23
Previous meeting: 2026-04-21
Next meeting: 2026-06-20
Scheduled start: 2026-05-23, 14:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
¶ Minutes
¶ Members Present
-
Present:
- Anna Whitlock
- Ben Connor
- Fletcher Boyd
- Johannes Chuah
- Joshua Rospondek
- Lewis Peaty
- Lewis Yip
- Renae Currie
-
Apologies:
- Tegan Murphy
-
Absent: Nil
-
Observing: Nil
-
Minute taker: Lewis Yip
-
Chair: Fletcher Boyd
-
Quorum present (4 committee members): YES
¶ Meeting Times
- Opened: 14:05
- Closed: 14:58
¶ Review Previous Meeting's Minutes
Previous meeting's minutes: 2026-04-21
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the minutes of the previous meeting | Anna | JC | Accepted |
¶ Review Previous Meeting's Action Items
- ACTION - Lewis Peaty - Assign Adrian Nguyen a storage spot and move his things into it.
- ✅ ACTION - Fletcher - Liase with Tom regarding filament in Pride colours
- Filament from a new supplier has been handed out to testers, feedback positive so far
¶ Previously
- ✅ Lewis - Prepare paperwork to renew City of Stirling rates exemption.
- Completed, reciept acknowledged by City of Stirling on 2025-04-30.
- ✅ Lewis - Add Social Media Officer section to the standard meeting agenda.
- Fletcher - Set up socialmedia@artifactory email group.
- Pending.
- All - Please read the draft position descriptions for Social Media Officer and Grants Officer and provide feedback.
- See Other Business.
- ✅ Renae - Invoice White Dwarf Books for sale items by end of financial year.
- Fletcher - Lasers - review list of keyholders who are also expired laser operators.
- Pending
- Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- Need to do training refreshers for all people with existing inductions.
- Fletcher has started reaching out
- Training is progressing
- Need to do training refreshers for all people with existing inductions.
¶ Review Online Motions
| Date Raised | Date Closed | Motion text | Votes | Result | Action | Discussion |
|---|---|---|---|---|---|---|
| 2026-05-15 15:01:41 | 2026-05-19 15:01:02 | Add the proposed 3D printing job fees section to the Fees bylaw | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | The proposed 3D printing job fees will be adopted. |
View on Loomio |
| 2026-05-15 15:00:20 | 2026-05-19 14:00:58 | Adopt the proposed changes to the Fees bylaw regarding Laser cutting job fees | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | The changes to the Laser cutting job fees will be implented. |
View on Loomio |
| 2026-05-10 07:58:18 | 2026-05-13 08:01:04 | Approve $2,700 for purchase of filament from the general fund | 👍: 9 🤷♂️: 0 👎: 0 |
✅Passed | Not yet entered |
N/A |
| 2026-05-08 03:16:15 | 2026-05-11 04:01:46 | Approve $320 for purchase of a UPS from our general funds | 👍: 9 🤷♂️: 0 👎: 0 |
✅Passed | Not yet entered |
N/A |
| 2026-05-06 08:43:11 | 2026-05-09 09:01:33 | Offer RFID key for member Kirrilli Heath | 👍: 8 👎: 0 🤷♂️: 0 👻: 1 |
✅Passed | Not yet entered |
N/A |
| 2026-05-02 10:37:02 | 2026-05-05 11:01:05 | Approve $4200 for purchase of a screw air compressor from the Infrastructure fund | 👍: 9 🤷♂️: 0 👎: 0 |
✅Passed | Not yet entered |
N/A |
| 2026-05-02 10:29:01 | 2026-05-05 11:01:05 | Issue RFID key for member Ben Moore | 👍: 9 👎: 0 🤷♂️: 0 |
✅Passed | Not yet entered |
N/A |
| 2026-04-25 09:59:32 | 2026-04-28 10:01:05 | Offer RFID key to member Maxine Umana-Olson | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | Not yet entered |
N/A |
| 2026-04-25 09:57:37 | 2026-04-28 10:01:05 | Issue RFID key for member Daniel Harrison | 👍: 4 🤷♂️: 1 👎: 1 👻: 3 |
⛔Failed (Nay) | Motion did not pass | N/A |
| 2026-04-23 13:50:48 | 2026-04-26 14:01:00 | Approve $197.75 for purchase of non-filament 3D printing consumables from the general fund | 👍: 9 👎: 0 🤷♂️: 0 |
✅Passed | Not yet entered |
N/A |
| 2026-04-03 14:30:19 | 2026-04-06 15:01:31 | Approve $229 for purchase of a Ryobi six port battery charger from the infrastructure fund | 👍: 8 👎: 0 🤷♂️: 0 👻: 1 |
✅Passed | This motion lapsed at the beginning of the 2026-04-06 management committee meeting. | N/A |
¶ Correspondence
- In discussions with Melbourne PC Users group - they want to expand into being a makerspace - Fletcher has been corresponding with them.
- Women on the Tools have taken a tour of the space with the view to running some courses here. Proposal from WOTT to come. Woodworking, welding. Renae coordinating.
- Invited to WA Mens Shed Association meeting - couldn't make it on short notice but Fletcher is exploring further contact here.
¶ Documents Executed
- None
¶ Incident Reports
- Dremel lock pin
- Root cause not identified, could be overload on tool
- Bosch sending a replacement pin
- Trim router collet
- Root cause could be overload on tool, wrong bits fitted (6mm vs 6.35mm) or collet not tightened enough.
- Nearby structure fire
- A member was working in the courtyard with earphones in (couldn't hear door), phone muted (didn't get phone calls), and a respirator on (couldn't smell smoke).
- Emergency services were unable to clear the building
- We eventually got their attention by pulsing the lights
- The member was unharmed
- A locally and remotely activated evacuation siren would have likely solved this issue
- Evacuation trigger point at the laser cutters.
¶ Property Report
- NBN upgrade - FTTP - first inspection next Friday.
¶ Chairperson's Report
- Business as usual, thanks all for keeping the space running.
¶ Treasurer's Report
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
- Significant expenditure of just under $4,000 for our annual insurance bill this month, along with a $1,500 drink/chocolate restock.
- Many new members are not making their payments on the terms as covered in their new member induction, which is creating significant admin work. Further write off of unrecoverable membership debt listed below.
- Infrastructure fund will be down to around around $500 after the new compressor is drawn from it next month. Suggest a pre EOFY drive to increase funds, noting that Kitchen and Craft room projects still remain unfunded.
- $5,000 was drawn from the secure fund to cover the insurance bill, a further $5,000 is drawn in May to pay for the new air compressor.
- Suggest future expenses be considered carefully for now, noting membership numbers have moved downwards.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 11,627.88 |
| Sponsored Memberships | $ 3,271.16 |
| Secure Account | $ 25,000.00 |
| TOTAL | $ 39,899.04 |
¶ Income/Expenditure
| Income AUD | March 2026 | Last Month | YTD |
|---|---|---|---|
| Admin - Waste | $0.00 | $0.00 | $200.00 |
| Bond | $225.00 | $0.00 | $2,864.46 |
| Casual | $561.89 | $365.00 | $4,276.89 |
| Casual - Band Room | $0.00 | $0.00 | $20.00 |
| Consumables for Sale | $5.00 | $0.00 | $56.70 |
| Donation | $201.20 | $48.64 | $3,560.78 |
| Donation - Pledges/Tools | $88.66 | $0.00 | $1,392.77 |
| Donation - Sponsored Membership | $45.00 | $45.00 | $990.00 |
| Drinks/Snacks | $578.50 | $594.50 | $6,138.08 |
| Equipment - Repairs/Consumables | $0.00 | $0.00 | $37.20 |
| Equipment Purchases/Sales | $0.00 | $110.00 | $2,530.69 |
| Event - Talkshop | $995.00 | $945.00 | $7,323.00 |
| Fundraising Income and Expenses | $258.00 | $35.00 | $5,756.67 |
| Infrastructure - Expenses | $0.00 | $28.00 | $28.00 |
| Membership | $6,278.18 | $7,210.14 | $63,619.76 |
| Miscellaneous (Net Zero) | $48.00 | $0.00 | $514.42 |
| Promotional Expenses | $0.00 | $0.00 | $153.25 |
| Sale of Timber | $0.00 | $0.00 | $600.00 |
| Tool Purchases/Sales | $0.00 | $0.00 | $20.00 |
| Tool Repairs/Consumables | $0.00 | $0.00 | $13.20 |
| Tool Use/Costs - 3D Printers | $78.00 | $120.80 | $1,359.39 |
| Tool Use/Costs - CNC | $0.00 | $0.00 | $147.00 |
| Tool Use/Costs - Lasers | $160.00 | $77.50 | $1,506.70 |
| Tool Use/Costs - Metal Lathe | $10.00 | $5.00 | $55.00 |
| Tool Use/Costs - Mill | $0.00 | $0.00 | $102.50 |
| Volunteer Food | $0.00 | $0.00 | $5.00 |
| Workshop Consumables | $44.00 | $1.40 | $123.30 |
| Total | $9,576.43 | $9,585.98 | $103,394.76 |
| Expenses AUD | March 2026 | Last Month | YTD |
| Admin - Accounting | $7.50 | $7.50 | $30.00 |
| Admin - Bank Fees | $51.41 | $0.00 | $505.52 |
| Admin - Electricity | $0.00 | $1,145.89 | $5,006.73 |
| Admin - Insurance | $3,981.00 | $0.00 | $3,981.00 |
| Admin - Internet | $209.00 | $209.00 | $2,062.00 |
| Admin - Membership Maintenance | $0.00 | $0.00 | $890.00 |
| Admin - Other | $0.00 | $0.00 | $44.98 |
| Admin - Waste | $0.00 | $199.10 | $1,179.20 |
| Bond | $0.00 | $0.00 | $2,585.36 |
| Consumables for Sale | $91.60 | $0.00 | $178.10 |
| Donation - Sponsored Membership | $0.00 | $0.00 | $540.00 |
| Drinks/Snacks | $1,517.32 | $503.78 | $4,426.14 |
| Equipment - Repairs/Consumables | $10.00 | $0.00 | $424.94 |
| Equipment Purchases/Sales | $247.44 | $75.00 | $6,673.28 |
| Event - Talkshop | $1,042.26 | $789.58 | $7,541.33 |
| Fundraising Income and Expenses | $0.00 | $0.00 | $1,879.61 |
| Infrastructure - Expenses | $196.21 | $528.43 | $4,655.52 |
| IT Expenses (not internet) | $0.00 | $0.00 | $3,575.17 |
| Lease+Variable Outgoings | $5,085.00 | $5,085.00 | $51,911.37 |
| Membership | $0.00 | $0.00 | $43.41 |
| Miscellaneous (Net Zero) | $48.00 | $0.00 | $537.67 |
| Promotional Expenses | $20.00 | $93.86 | $1,799.06 |
| Tool Purchases/Sales | $0.00 | $0.00 | $3,519.63 |
| Tool Repairs/Consumables | $185.19 | $125.54 | $907.05 |
| Tool Use/Costs - 3D Printers | $0.00 | $0.00 | $248.39 |
| Tool Use/Costs - CNC | $0.00 | $0.00 | $48.45 |
| Tool Use/Costs - Gas Welding | $0.00 | $0.00 | $108.00 |
| Tool Use/Costs - Lasers | $99.89 | $0.00 | $154.43 |
| Tool Use/Costs - Metal Lathe | $0.00 | $0.00 | $135.95 |
| Volunteer Food | $128.85 | $72.59 | $1,072.25 |
| Workshop Consumables | $0.00 | $0.00 | $573.69 |
| Total | $12,920.67 | $8,835.27 | $107,238.23 |
| Net Cash Position AUD | March 2026 | Last Month | YTD |
| Total | -$3,344.24 | $750.71 | -$3,843.47 |
¶ Retrospective Expense Approvals
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve $3,981 for Annual insurance costs | Ren | Lewis Peaty | Accepted |
| Approve $250 for Ryobi 6 port Charger and incidentals (Loomio lapsed at April meeting) | Ren | Lewis Peaty | Accepted |
| Approve a further $500 for workbench and feast table adaptions costs (total $1,500) | Anna | Lewis Peaty | Accepted |
¶ Expense Report
| Date | Amount | Contact | Item | Category | Authorisation |
|---|---|---|---|---|---|
| 01/04/2026 | $5,085.00 | Prime Property Agency Pty Ltd | Lease | Lease+Variable Outgoings | Lease |
| 01/04/2026 | $71.13 | Woolworths | Social Food | Event - Talkshop | Ticket Sales |
| 01/04/2026 | $20.00 | Vibe Petrol | Fuel | Promotional Expenses | Loomio - Diversity Expo |
| 02/04/2026 | $90.00 | Aussie Broadband | Internet | Admin - Internet | Utilities |
| 02/04/2026 | $29.59 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 02/04/2026 | $24.88 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 07/04/2026 | $247.44 | Bunnings | Ryobi 6 Port Charger | Equipment Purchases/Sales | May Committee Meeting |
| 07/04/2026 | $2.91 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 07/04/2026 | $156.22 | Bunnings | Workbench paint | Infrastructure - Expenses | May Committee Meeting |
| 07/04/2026 | $90.08 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 07/04/2026 | $171.00 | Total Tools | Plasma tip kit | Tool Repairs/Consumables | Loomio |
| 07/04/2026 | $9.99 | Bunnings | Cast Iron cleaning supplies | Tool Repairs/Consumables | Loomio tool adaption |
| 08/04/2026 | $78.90 | Pizza Hut | Volunteer Food | Volunteer Food | Inf Workbenches - FB |
| 08/04/2026 | $49.95 | KFC | Volunteer Food | Volunteer Food | Inf Workbenches - FB,RC |
| 09/04/2026 | $46.38 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 09/04/2026 | $40.00 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 09/04/2026 | $21.58 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 09/04/2026 | $11.00 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 09/04/2026 | $48.00 | Kmart | Error - Repaid | Miscellaneous (Net Zero) | Error - repaid |
| 10/04/2026 | $59.60 | Bunnings | Earplugs for sale | Consumables for Sale | PPE |
| 10/04/2026 | $32.00 | Total Tools | Sandpaper for sale | Consumables for Sale | Subcommittee - Infrastructure |
| 13/04/2026 | $12.00 | Krusty Kob | Social Food | Event - Talkshop | Ticket Sales |
| 13/04/2026 | $63.00 | Bunnings | Social Food | Event - Talkshop | Ticket Sales |
| 13/04/2026 | $30.64 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 13/04/2026 | $18.22 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 13/04/2026 | $70.17 | Bunnings | Pipe for laser bed cleaning | Tool Use/Costs - Lasers | Subcommittee - Laser |
| 14/04/2026 | $34.95 | Dianella Meats | Social Food | Event - Talkshop | Ticket Sales |
| 15/04/2026 | $64.85 | Dianella Meats | Social Food | Event - Talkshop | Ticket Sales |
| 15/04/2026 | $119.00 | Pentanet | Internet | Admin - Internet | Utilities |
| 15/04/2026 | $14.79 | Bakers Delight | Social Food | Event - Talkshop | Ticket Sales |
| 16/04/2026 | $35.65 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 16/04/2026 | $27.05 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 16/04/2026 | $6.30 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 20/04/2026 | $1,517.32 | Costco | Drink restock | Drinks/Snacks | Bar restock |
| 20/04/2026 | $10.00 | Bunnings | BBQ O Ring | Equipment - Repairs/Consumables | Subcommittee - Infrastructure |
| 20/04/2026 | $53.90 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 23/04/2026 | $54.71 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 23/04/2026 | $8.60 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 27/04/2026 | $7.50 | Xero | Accounting Software | Admin - Accounting | SubCommittee IT |
| 27/04/2026 | $43.69 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 27/04/2026 | $14.00 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 27/04/2026 | $13.43 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 27/04/2026 | $4.20 | Bunnings | Wood lathe knob | Tool Repairs/Consumables | Subcommittee - Infrastructure |
| 28/04/2026 | $90.05 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 28/04/2026 | $7.95 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| 29/04/2026 | $39.99 | Super Cheap Auto | Plastidip | Infrastructure - Expenses | Loomio Workbenches |
| 29/04/2026 | $2,373.00 | Grange Insurance Partners | Insurance - Business and Public Liability | Admin - Insurance | May Committee Meeting |
| 29/04/2026 | $1,608.00 | Grange Insurance Partners | Insurance - Management Liability | Admin - Insurance | May Committee Meeting |
| 29/04/2026 | $28.17 | Bakers Delight | Social Food | Event - Talkshop | Ticket Sales |
| 30/04/2026 | $29.72 | Bunnings | Laser bed bath | Tool Use/Costs - Lasers | Subcommittee - Laser |
| 30/04/2026 | $51.41 | NAB | Merchant Fee | Admin - Bank Fees | Bank Fee |
| 30/04/2026 | $70.01 | Coles | Social Food | Event - Talkshop | Ticket Sales |
| 30/04/2026 | $12.75 | Dianella Fresh | Social Food | Event - Talkshop | Ticket Sales |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | Renae | Anna Whitlock | Accepted |
¶ Due invoices
Total Overdue - $4,680
¶ Members terminated for non-payment of Invoices:
- Zac Cavanaugh $225
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoices above | Renae Currie | Lewis Peaty | Accepted |
¶ Resigned membership invoice write offs:
- Harrison McLean $90
- Mazen Helaly $90
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoices above | Renae Currie | Anna Whitlock | Accepted |
¶ Infrastructure Fund
| Total in Fund | $ 4,721.04 |
|---|---|
| Donations Received | $ - |
| Donation Matching | $ - |
| ------------------------------------------ | ------------ |
| Expense | -$ - |
¶ External Sales
- Report on external sales revenue (to be filled in by the main liason with the external seller)
- ACTION - Lewis - External Sales - report on external revenue and report back.
¶ Membership Report
¶ Current Status
As at 2026-05-23
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | 67 | 66 | +1 |
| Concession | 39 | 46 | -7 |
| TOTAL | 106 | 112 | -6 |
- ACTION - Ben to begin reporting on reasons why members are resigning. Ben already has access to the relevant email inbox.
¶ New Memberships for approval
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Members awaiting approval.
After the meeting, go into TidyHQ and mark the members as approved.
| Date | Name | Class of membership |
|---|---|---|
| 2026-03-19 09:27:31 +0800 | Kuda Mungwariri | Full Membership - Monthly Subscription |
| 2026-04-23 08:08:26 +0800 | Abe Foote | Full Membership - Monthly Subscription |
| 2026-05-02 13:52:52 +0800 | Natasha Midgley | Full Membership - Monthly Subscription |
| 2026-05-02 14:46:01 +0800 | Nina Curtis (Riley) | Full Membership - Monthly Subscription |
| 2026-05-09 12:24:27 +0800 | Conor Hussein | Full Membership - Monthly Subscription |
| 2026-04-04 19:42:51 +0800 | Benjamin Rossdeutscher (Ben) | Concession Membership - Monthly Subscription |
| 2026-04-29 12:35:42 +0800 | Connie Stephen | Concession Membership - Monthly Subscription |
| 2026-05-23 11:37:34 +0800 | Amelia Nichols | Concession Membership - Monthly Subscription |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the membership applications listed above | Lewis Yip | Johannes Chuah | Accepted |
¶ Membership applications deferred, awaiting further information
| Date | Name | Class of membership |
|---|---|---|
| 2026-02-26 09:11:50 +0800 | Maria Saad (Jacinta) | Full Membership - Monthly Subscription |
| 2026-03-07 12:25:45 +0800 | Domenico Nguyen | Concession Membership - Monthly Subscription |
¶ Membership applications rejected
| Date | Name | Class of membership |
|---|---|---|
| 2026-01-23 03:46:15 +0800 | Michael Adams (Mike) | Concession Membership - Monthly Subscription |
Reject membership application for Mike Adams.
- Failed to attend two booked new member inductions.
- Offered 6 sheets of plywood as donation, we organised collection to find he was only giving us two very poor quality sheets.
- No payment of member invoices.
- Reject membership application.
ACTION - Send rejection email. DONE
¶ Officer Reports
Reports to be emailed in for review of committee when officer does not attend meeting.
¶ Event Officer
- Nothing to report
¶ Quartermasters
- Bar reconfiguration has allowed us to maintain higher levels of stock, reducing volunteer load
- Seems to be business as usual otherwise
- Need to watch expiry dates (have lost some stock due to expiriy dates a few months ago.)
¶ Membership Officers
- Pipeline into new member induction has been strengthened, new members now have a direct booking link at the top of their welcome email.
¶ Membership Storage Officer
-
Some spare slots are still available.
-
Working on cleaning up resigned member storages.
-
Long stock storage - still no good place to store long materials.
¶ Social Media Officer
See Other Business.
¶ Subcommittee Reports
Updates from subcommittees - discussions or requests for action.
¶ Laser Subcommittee
- We are likely going to require a new tube for Big Red in the next 3-4 months
- Tube cost will be $1,000 - $1,500, the quoted shipping cost is 2-3x on top
- Working with other logistics suppliers to bring that cost down
- Bed cleaning bath nearing completion
- Pieces for frame have been printed and purchased
- Still have to cut the PVC
- Still have to find lining material
- We've tested the new compressor with full flow on Big Red
- Works great
- Will need to work on solenoid for auto switching (avoid compressed air noise while laser door is open)
¶ IT Subcommittee
- The new UPS is ready to be put in as of today, will significantly reduce workload following power disruptions
- Portal work continues
- Current method is building out the backend of various features then call for volunteers to help with data
- Started on a Google Workspace CRM connector
- Xero migration
- Hit a stumbling block with TidyHQ
- Fletcher is working directly with TidyHQ to resolve
¶ Promotions Subcommittee
- Supanova coming up.
- Pride later in the year.
- 3D printing starting today.
- ACTION - Renae - Promotions - Check in on Bunnings events (we haven't heard from Bunnings recently)
¶ Associate Memberships Panel
- Nothing to report
¶ Infrastructure Subcommittee
- Work on the new workbenches continues
- Taking a bit longer than expected (sickness, a measuring mistake)
- First bench is in place and is actively being used (segmented bench, LHS courtyard)
- Second bench will be up and running next week (wheeled, moving between project area and courtyard)
- Also serves as an outfeed for the tablesaw
- Third bench has no current hard deadline, likely 4 weeks (square, RHS courtyard)
- Fourth bench is likely two weeks from starting on the top (social, most of the work will be in the top vs the other tables)
- Thinking on options for dog holes (fixturing holes) in the new workbenches
- Courtyard was further cleared up
- Old bench containing scrap metal has been removed
- The drainpipe behind that bench doesn't go anywhere
- New compressor is in the shed
- Has been the primary compressor since Wednesday
- Will likely need to explore alternate placement by summer
- Modifying the air line from the shed to the building will increase output (Larger line to building direct into manifold)
- Haven't tested with sand blaster, plasma cutter yet (other pain points with old setup)
¶ 3D Printers Subcommittee
-
Large filament restock underway
- Filament for sale items at Supanova/Pride
- Filament for space printing
- Trial of new supplier (local)
- Some colour restock
- Bulk restock of black/grey/white
- Hope here is this should reduce the printing in random colours for test prints
-
New printer - Ultimaker S5
-
Big printer progressing
¶ Grants Subcommittee
See Other Business.
- Evap grant
- At 2024-04-06, the application period had been extended 6 weeks. Response should be coming soon?
- Digital items grant
- Progressed to next round, applications close 5:00pm AEST on Friday 29 May 2026
- Action - Grants - Digital Items Grant - application closes COB on Fri 29 May 2026
¶ Event/Workshop Coordinator Reports
News and discussions on events.
* Denotes run by non-members
¶ Tech
- Arduino U - (Coordinators: Blake, Stewart) - Busy, no clear indication as to what changed
¶ Social
- Talkshop Wednesday (Coordinator: Fletcher, Steve) - Thank you to Lewis for standing in
- Saturday Lunch (Coordinator: Fletcher, Steve) - Business as usual
- Board Game Afternoon (Coordinator: Anna, Ilke, Tom) - 2 non member attendees, stuck around to play games together after the event. One had been to the space before, the other was brand new and found us through meetup.
¶ Cosplay and Craft
- N/A
¶ Music
- DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits) - No issues reported
¶ General
- General Hacking Day (Coordinator: Committee) - Business as usual
- Open Day (Coordinator: Fletcher) - Business as usual
- Metal Monday (Coordinator: Ben, Lewis) -
- ANZAC day extended Metal Monday was well attended.
- Recent Metal Monday 2026-05-11 was quiet, a couple of drop-ins.
- Wednesday Woodworking (Coordinators: Renae, Penny, Alice) - Running well, Lunch continues to be a high point of the event.
- Showcase Saturday (Coordinators: Fletcher) - Did not run
¶ Other
- Vaccination Day (Coordinators: Penny, Fletcher) - Went really well, will run again next year with a goal to expand.
¶ Loomio Review
- Review outstanding Loomio threads
¶ Other Business
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
¶ Social Media Officer
Please read Loomio: Social Media Officer before the meeting.
- Will make minor changes and then put up for vote to accept.
¶ Grants Subcommittee
Please read Loomio: Grants Subcommittee before the meeting.
- Put up for vote to accept.
¶ Curtin Design Club
-
Reached out to check on timeline for July event
- CDC wants to push this back to align to a better time in Semester 2.
- Waiting on CDC to discuss this internally and get back to us.
- Feeling is that laser cutting would be a better first workshop than 3D printing.
-
CDC has handed out many flyers.
- So far as we know, we haven't had any of those people attend an Open Day or make contact with us yet.
- It's normal for the pipeline to take a few years...
¶ End of Meeting
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2026-06-20, 14:00 4 weeks
Minutes: 2026-06-20
¶ Action Summary
- ACTION - Lewis - External Sales - report on external revenue and report back.
- ACTION - Renae - Promotions - Check in on Bunnings events (we haven't heard from Bunnings recently)
- ACTION - Ben to begin reporting on reasons why members are resigning. Ben already has access to the relevant email inbox.
- ACTION - Grants - Digital Items Grant - application closes COB on Fri 29 May 2026
- Fletcher - Set up socialmedia@artifactory email group.
- Pending.
- Fletcher - Lasers - review list of keyholders who are also expired laser operators.
- Pending
- Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- Need to do training refreshers for all people with existing inductions.
- Fletcher has started reaching out
- Training is progressing
- Need to do training refreshers for all people with existing inductions.