¶ Committee Meeting - 2026-04-06
Previous meeting: 2026-02-28
Next meeting: 2026-04-21
Scheduled start: 2026-04-06, 19:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
¶ Minutes
¶ Members Present
-
Present:
- Anna Whitlock
- Fletcher Boyd
- Joshua Rospondek
- Lewis Peaty
- Lewis Yip
- Renae Currie
-
Apologies:
- Johannes Chuah
- Ben Connor
-
Absent:
- Tegan Murphy
-
Observing: Nil
-
Minute taker: Lewis Yip
-
Chair: Fletcher
-
Quorum present (4 committee members): YES
¶ Meeting Times
- Opened: 19:11
- Closed: 20:22
¶ Review Previous Meeting's Minutes
Previous meeting's minutes: 2026-02-28
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the previous meeting's minutes | Renae Currie | Lewis Peaty | Accepted |
¶ Review Previous Meeting's Action Items
- Fletcher / Lewis - Draft a position description for a Grants Officer and a Social Media Officer. ✅
- Contact Conti regarding soft drinks for Balcatta Easter Family Night - Thu 26 Mar ✅
- Renae - Terminate Tylar Gill's membership. ✅
- Lewis Yip - ACTION - Amend keyholder induction to include: require keyholders to run visitor inductions / visitor signup process, for people they bring into the space.
- ✅ Loomio thread raised.
- ACTION - Fletcher to write up the tech solution so that this can be implemented. ✅
- This needs a bit more discussion before implementation - see discussion in Membership Officer section below.
- Fletcher - Lasers - review list of keyholders who are also expired laser operators.
- Pending
- Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- Need to do training refreshers for all people with existing inductions.
- Fletcher has started reaching out
- Training is progressing
- Need to do training refreshers for all people with existing inductions.
¶ Review Online Motions
As at 2026-04-04
| Date Raised | Date Closed | Motion text | Votes | Result | Action | Discussion |
|---|---|---|---|---|---|---|
| 2026-04-03 14:30:19 | N/A | Approve $229 for purchase of a Ryobi six port battery charger from the infrastructure fund | 👍: 5 🤷♂️: 0 👎: 0 👻: 4 |
🕛Lapsed (Still open at time of meeting) | Not yet entered |
N/A |
| 2026-03-30 13:17:01 | 2026-04-02 14:00:46 | Introduce tool usage fees for plasma cutting | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | New section has been added to the bylaw, existing operators will be notified directly |
N/A |
| 2026-03-30 13:06:37 | 2026-04-02 14:00:46 | Approve $171 for purchase of plasma cutter consumables | 👍: 8 🤷♂️: 0 👎: 0 👻: 1 |
✅Passed | Consumables pack has been ordered | N/A |
| 2026-03-24 14:14:54 | 2026-03-27 15:00:53 | Approve $500 from the infrastructure fund to adapt donated workbenches to the workshop | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Supplies will be purchased to adapt workbenches. Expense tracking thread created |
View on Loomio |
| 2026-03-14 10:41:33 | 2026-03-17 10:00:51 | Approve $100 for costs for the Diversity Expo at Mindarie High School from the General Fund | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Volunteer support costs spent $11 WWC card for Cherie $20 Fuel costs $42.48 Volunteer food |
N/A |
¶ Re-raise lapsed online motions.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Approve $229 for purchase of a Ryobi six port battery charger from the infrastructure fund | Renae Currie | Lewis Peaty | Accepted |
¶ Correspondence
- City of Stirling rates exemption needs to be renewed. By 31 May 2026.
- ACTION - Lewis: Prepare paperwork to renew City of Stirling rates exemption.
¶ Documents Executed
Nil
¶ Incident Reports
Nil
¶ Property Report
- FTTP being connected, see IT
¶ Chairperson's Report
- Great to see increased participation in infrastructure projects. The efforts being made to strengthen the middle segments of the member pipeline seem to be working.
¶ Treasurer's Report
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
A fairly even month where our income coveres our costs, including some small infrstructure projects like courtyard lighting and misters.
Some new members are not getting the message to pay on the anniversary of their joining, and are needing to be followed up. Many are also not using their payment codes, which makes processing their payments more time consuming.
Fletcher is working towards setting up Xero to manage our finances, which should make life a lot easier.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 9,159.58 |
| Sponsored Memberships | $ 3,181.16 |
| Secure Account | $ 30,000.00 |
| TOTAL | $ 42,340.74 |
¶ Income/Expenditure
| Income AUD | Feb 2026 | Last Month | Year To Date |
|---|---|---|---|
| Admin - Waste | $0.00 | $0.00 | $200.00 |
| Bond | $0.00 | $510.00 | $2,414.46 |
| Casual | $115.00 | $400.00 | $3,350.00 |
| Casual - Band Room | $0.00 | $0.00 | $20.00 |
| Consumables for Sale | $15.00 | $3.00 | $51.70 |
| Donation | $121.44 | $173.56 | $3,310.94 |
| Donation - Pledges/Tools | $38.54 | $104.02 | $1,304.11 |
| Donation - Sponsored Membership | $0.00 | $585.00 | $855.00 |
| Drinks/Snacks | $497.15 | $577.30 | $4,973.08 |
| Equipment - Repairs/Consumables | $0.00 | $0.00 | $37.20 |
| Equipment Purchases/Sales | $0.00 | $150.00 | $2,420.69 |
| Event - Talkshop | $860.00 | $1,145.00 | $5,548.00 |
| Fundraising Income and Expenses | $0.00 | $0.00 | $5,463.67 |
| Membership | $6,267.78 | $6,646.96 | $50,239.60 |
| Miscellaneous (Net Zero) | $0.00 | $207.62 | $466.42 |
| Promotional Expenses | $0.00 | $0.00 | $153.25 |
| Sale of Timber | $0.00 | $0.00 | $600.00 |
| Tool Purchases/Sales | $0.00 | $0.00 | $20.00 |
| Tool Repairs/Consumables | $0.00 | $0.00 | $13.20 |
| Tool Use/Costs - 3D Printers | $69.00 | $162.00 | $1,183.39 |
| Tool Use/Costs - CNC | $0.00 | $0.00 | $147.00 |
| Tool Use/Costs - Lasers | $52.00 | $205.00 | $1,261.70 |
| Tool Use/Costs - Metal Lathe | $0.00 | $40.00 | $45.00 |
| Tool Use/Costs - Mill | $0.00 | $25.00 | $102.50 |
| Volunteer Food | $0.00 | $0.00 | $5.00 |
| Workshop Consumables | $59.90 | $5.40 | $77.90 |
| Total | $8,095.81 | $10,939.86 | $84,263.81 |
| Expenses AUD | Feb 2026 | Last Month | Year To Date |
| Admin - Accounting | $7.50 | $7.50 | $15.00 |
| Admin - Bank Fees | $42.26 | $0.00 | $416.70 |
| Admin - Electricity | $0.00 | $1,034.32 | $3,860.84 |
| Admin - Internet | $209.00 | $205.00 | $1,644.00 |
| Admin - Membership Maintenance | $0.00 | $0.00 | $890.00 |
| Admin - Other | $0.00 | $0.00 | $44.98 |
| Admin - Waste | $99.55 | $0.00 | $980.10 |
| Bond | $0.00 | $460.00 | $2,585.36 |
| Consumables for Sale | $41.80 | $0.00 | $86.50 |
| Donation - Sponsored Membership | $0.00 | $540.00 | $540.00 |
| Drinks/Snacks | $349.93 | $200.00 | $2,405.04 |
| Equipment - Repairs/Consumables | $44.15 | $27.87 | $414.94 |
| Equipment Purchases/Sales | $0.00 | $199.00 | $6,350.84 |
| Event - Talkshop | $795.87 | $1,140.56 | $5,709.49 |
| Fundraising Income and Expenses | $0.00 | $0.00 | $1,879.61 |
| Infrastructure - Expenses | $717.23 | $689.64 | $3,930.88 |
| IT Expenses (not internet) | $105.00 | $129.00 | $3,547.67 |
| Lease+Variable Outgoings | $5,085.00 | $5,085.00 | $46,826.37 |
| Membership | $0.00 | $0.00 | $43.41 |
| Miscellaneous (Net Zero) | $0.00 | $207.62 | $489.67 |
| Promotional Expenses | $283.78 | $0.00 | $1,685.20 |
| Tool Purchases/Sales | $80.99 | $0.00 | $3,519.63 |
| Tool Repairs/Consumables | $59.90 | $0.00 | $596.32 |
| Tool Use/Costs - 3D Printers | $0.00 | $0.00 | $248.39 |
| Tool Use/Costs - CNC | $0.00 | $48.45 | $48.45 |
| Tool Use/Costs - Gas Welding | $108.00 | $0.00 | $108.00 |
| Tool Use/Costs - Lasers | $0.00 | $0.00 | $54.54 |
| Tool Use/Costs - Metal Lathe | $0.00 | $135.95 | $135.95 |
| Volunteer Food | $85.00 | $0.00 | $870.81 |
| Workshop Consumables | $27.41 | $0.00 | $573.69 |
| Total | $8,142.37 | $10,109.91 | $90,502.38 |
| Net Cash Position AUD | Feb 2026 | Last Month | Year To Date |
| Total | -$46.56 | $829.95 | -$6,238.57 |
¶ Expense Report
| Date | Total | Contact | Item | Auth | Category |
|---|---|---|---|---|---|
| 02/02/2026 | $90.00 | Aussie Broadband | Internet | Utilities | Admin - Internet |
| 02/02/2026 | $41.80 | Bunnings | Earplugs for sale | PPE | Consumables for Sale |
| 02/02/2026 | $76.10 | Dianella Meats | Social Food | Ticket Sales | Event - Talkshop |
| 02/02/2026 | $36.60 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 02/02/2026 | $23.74 | Woolworths | Social Food | Ticket Sales | Event - Talkshop |
| 02/02/2026 | $20.00 | Krusty Kob | Social Food | Ticket Sales | Event - Talkshop |
| 02/02/2026 | $19.02 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 02/02/2026 | $20.00 | Altronics | Gaffa Tape | Subcommittee Infra | Infrastructure - Expenses |
| 02/02/2026 | $5,085.00 | Prime Property Agency Pty Ltd | Rent | Lease | Lease+Variable Outgoings |
| 02/02/2026 | $283.78 | Meetup | Meetup Subscription | Committee (2025) | Promotional Expenses |
| 03/02/2026 | $8.51 | NAB | International Transaction Fee - Meetup | Bank Fee | Admin - Bank Fees |
| 04/02/2026 | $51.76 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 04/02/2026 | $45.06 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 04/02/2026 | $80.99 | Amazon | WWW Tools | Pledges | Tool Purchases/Sales |
| 05/02/2026 | $53.89 | Bunnings | Misters/Aircon drain | Subcommittee Infra | Infrastructure - Expenses |
| 05/02/2026 | $28.78 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 05/02/2026 | $17.46 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 05/02/2026 | $13.70 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 05/02/2026 | $97.85 | Bunnings | Misters | Subcommittee Infra | Infrastructure - Expenses |
| 06/02/2026 | $25.00 | Altronics | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 09/02/2026 | $28.76 | Altronics | EWP Repair | Subcommittee Infra | Equipment - Repairs/Consumables |
| 09/02/2026 | $44.43 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 09/02/2026 | $18.00 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 09/02/2026 | $14.57 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 10/02/2026 | $15.39 | Bunnings | EWP Repair | Subcommittee Infra | Equipment - Repairs/Consumables |
| 10/02/2026 | $105.00 | IKEA | Automation Switches | Subcommittee IT | IT Expenses (not internet) |
| 11/02/2026 | $26.13 | Aldi Stores | Social Food | Ticket Sales | Event - Talkshop |
| 11/02/2026 | $55.33 | Altronics | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 11/02/2026 | $31.36 | Bunnings | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 11/02/2026 | $11.92 | Bunnings | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 11/02/2026 | $39.90 | Timbecon | Sanding Belt | Subcommittee Infra | Tool Repairs/Consumables |
| 12/02/2026 | $46.31 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 12/02/2026 | $9.72 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 12/02/2026 | $177.16 | Bunnings | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 12/02/2026 | $28.00 | Total Tools | Courtyard lighting | Subcommittee Infra | Infrastructure - Expenses |
| 13/02/2026 | $11.92 | Bunnings | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 13/02/2026 | $4.92 | Bunnings | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 13/02/2026 | $27.41 | Bunnings | Cable Ties | Subcommittee Infra | Workshop Consumables |
| 16/02/2026 | $119.00 | Pentanet | Internet | Utilities | Admin - Internet |
| 16/02/2026 | $56.81 | Aldi Stores | Social Food | Ticket Sales | Event - Talkshop |
| 16/02/2026 | $20.22 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 16/02/2026 | $13.00 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 17/02/2026 | $57.00 | Woolworths | Drink Restock | Bar Restock | Drinks/Snacks |
| 17/02/2026 | $85.00 | Innaloo Kebabs | Vol Food | Volunteer Food | Volunteer Food |
| 19/02/2026 | $55.68 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 19/02/2026 | $22.59 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 19/02/2026 | $20.00 | WestOz Tools | Dremel repair part | Subcommittee Infra | Tool Repairs/Consumables |
| 23/02/2026 | $25.25 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 23/02/2026 | $13.20 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 23/02/2026 | $9.70 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 23/02/2026 | $3.99 | Spud Shed | Social Food | Ticket Sales | Event - Talkshop |
| 23/02/2026 | $109.20 | IKEA | Tableware | Loomio | Infrastructure - Expenses |
| 23/02/2026 | $108.00 | BOC Ltd | Gas Subscription | Utilities | Tool Use/Costs - Gas Welding |
| 24/02/2026 | $227.93 | Costco | Drink Restock | Bar Restock | Drinks/Snacks |
| 24/02/2026 | $65.00 | Costco | Drink Restock | Bar Restock | Drinks/Snacks |
| 24/02/2026 | $44.05 | Dianella Meats | Social Food | Ticket Sales | Event - Talkshop |
| 24/02/2026 | $90.68 | Bunnings | Courtyard lighting | Loomio | Infrastructure - Expenses |
| 25/02/2026 | $99.55 | Instant Waste | Skip Bin | Utilities | Admin - Waste |
| 26/02/2026 | $7.50 | Xero | Accounting Software | Subcommittee IT | Admin - Accounting |
| 26/02/2026 | $24.24 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 26/02/2026 | $15.76 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 27/02/2026 | $33.75 | NAB | Merchant Fees | Bank Fee | Admin - Bank Fees |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | Renae | Anna Whitlock | Accepted |
¶ Due invoices
Total Overdue - $4,556.89
¶ Infrastructure Fund
| Total in Fund | $ 5,249.47 |
|---|---|
| Donations Received | $ - |
| Donation Matching | $ - |
| ------------------------------------------ | ------------ |
| Expense | -$ 517.49 |
$109.20 Tableware
$408.29 Courtyard Lighting
¶ Membership Report
¶ Current Status
As at 2026-04-04
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | 66 | 66 | - |
| Concession | 46 | 44 | +2 |
| TOTAL | 112 | 110 | +2 |
¶ New Memberships for approval
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Members awaiting approval.
After the meeting, go into TidyHQ and mark the members as approved.
| Date | Name | Class of membership |
|---|---|---|
| 2026-02-28 12:16:19 +0800 | Steve Coggin | Concession Membership - Monthly Subscription |
| 2026-03-08 10:42:53 +0800 | Jacob Kling | Full Membership - Monthly Subscription |
| 2026-03-11 10:29:02 +0800 | Kirrilli Heath | Full Membership - Monthly Subscription |
| 2026-03-11 19:29:52 +0800 | David Seach | Full Membership - Monthly Subscription |
| 2026-04-04 12:04:44 +0800 | Mark Micire | Full Membership - Monthly Subscription |
| 2026-04-04 13:06:30 +0800 | Juliet Tang | Full Membership - Monthly Subscription |
| 2026-01-22 10:04:18 +0800 | Mohamed Ali (Mo) | Concession Membership - Monthly Subscription |
| 2026-03-08 15:50:54 +0800 | Erin McGuane (Ellen) | Concession Membership - Monthly Subscription |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the membership applications listed above | Lewis Yip | Anna Whitlock | Accepted |
¶ Membership applications deferred, awaiting further information
| Date | Name | Class of membership |
|---|---|---|
| 2026-01-18 02:58:54 +0800 | Harrison McLean (h4rm0n1c) | Concession Membership - Monthly Subscription |
| 2026-01-23 03:46:15 +0800 | Michael Adams (Mike) | Concession Membership - Monthly Subscription |
| 2026-03-07 12:25:45 +0800 | Domenico Nguyen | Concession Membership - Monthly Subscription |
| 2026-02-07 12:23:55 +0800 | George Salama | Full Membership - Monthly Subscription |
| 2026-02-26 09:11:50 +0800 | Maria Saad (Jacinta) | Full Membership - Monthly Subscription |
| 2026-03-02 07:26:27 +0800 | Luke Beattie | Full Membership - Monthly Subscription |
| 2026-03-19 09:27:31 +0800 | Kuda Mungwariri | Full Membership - Monthly Subscription |
¶ Officer Reports
Reports to be emailed in for review of committee when officer does not attend meeting.
¶ Event Officer
- No report received
¶ Quartermasters
- Restock due, scheduling around fuel prices
¶ Membership Officers
- No meaningful waitlist on member inductions
- Increased focus on the visitor induction
- We've had at least one identified instance where the visitor induction was not delivered correctly
- Need to identify methods of improving the process, whether that's administrative controls or something else
- Discussed -
- Underlying issue here - can we rely on any random member to correctly deliver this induction?
- How much idiot-proofing is necessary or appropriate?
- Should we produce a video version of the visitor induction?
- Should we split to supervised visitor (i.e. guest of a member) vs unsupervised visitor (i.e. random Day Pass user, event attendee). Not dissimilar to the "Children in the space policy".
- Make it an induction to be able to deliver the visitor induction. (Note - don't want to create excess friction with people coming into the space with their friends.)
- Lewis Yip has continued this dicussion in Loomio - https://vote.artifactory.org.au/d/SsLM3C5D/amend-keyholder-reponsibilities-bylaw-regarding-visitor-inductions/3 .
¶ Membership Storage Officer
- Lewis Peaty has contacted various members to clean up their storage spots, and ex-members to clear their storage spots.
- Fletcher will discuss overflow of space P20 with the holder next time they are in.
- Sheet storage has been shuffled and new material tracking system added to Member Portal.
¶ Grants Officer
- Report on progress of evap air con grant.
- At last check, the application period had been extended by 6 weeks, we are not expecting a response immiently.
ACTION: Lewis Yip - Add Grants Officer section to the standard meeting agenda.
ACTION: Fletcher - Set up grants@artifactory email group.
¶ Social Media Officer
ACTION: Lewis Yip - Add Social Media Officer section to the standard meeting agenda.
ACTION: Fletcher - Set up socialmedia@artifactory email group.
¶ Subcommittee Reports
Updates from subcommittees - discussions or requests for action.
¶ Laser Subcommittee
- Business as usual
¶ IT Subcommittee
- Pending FTTP connection will likely change some of our IT setup
- This is a good thing
¶ Promotions Subcommittee
- Diversity Expo - Mindarie Senior High School
- Attended, went as expected.
- Bunnings
- Went well, new volunteers came on board to help run this.
¶ Associate Memberships Panel
No applications received
¶ Infrastructure Subcommittee
- We received a donation of several large workbenches
- Adapting these benches has consumed most of the in-person volunteer time over the past few weeks
- Will significantly change the workspaces available in the courtyard
- Courtyard lighting is pretty much finished
- Dimmers left to go
- No notable progress on the craft room
- Drill press has has a open slot milled in the table for a different kind of hold down clamp
- Volunteer broke a few end mills while doing this, Ben Connor will reach out.
¶ 3D Printers Subcommittee
- Business as usual
- Talking to a potential new filament supplier
¶ Event/Workshop Coordinator Reports
News and discussions on events.
* Denotes run by non-members
¶ Tech
- Arduino U - (Coordinators: Blake, Stewart) - Business as usual
¶ Social
- Talkshop Wednesday (Coordinator: Fletcher, Steve) - Business as usual, thank you to Anna for hosting an event
- Saturday Lunch (Coordinator: Fletcher, Steve) - Business as usual, thank you to Max for cooking for an event
- Board Game Afternoon (Coordinator: Anna, Ilke, Tom) - Ran, 1 Meetup attendee.
¶ Cosplay and Craft
- N/A
¶ Music
- DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits) - No reported issues, next event scheduled near end of April
¶ General
- General Hacking Day (Coordinator: Committee) - Business as usual
- Open Day (Coordinator: Fletcher) - Busy, volunteer load adequate
- Metal Monday (Coordinator: Ben, Lewis) - We've been doing a lot of metal things recently
- Wednesday Woodworking (Coordinators: Renae, Penny) - Strong attendance, with many members branching out into other areas like laser cutting and 3D printing.
- Showcase Saturday (Coordinators: Fletcher) - Did not run in March
¶ Other
(new and once off events)
- EVENT NAME (COORDINATOR) - REPORT
¶ Loomio Review
- Review outstanding Loomio threads
¶ Other Business
Other business (items not covered by regular meeting sections) may be added to this section until the notice of the committee meeting is given to the committee members, 48 hours before the meeting.
Urgent business that has not been described in the notice may be conducted at the meeting if the committee members at the meeting unanimously agree to treat that business as urgent.
Refer s43 of the constitution regarding Notice of committee meetings.
¶ Grants Officer
- ACTION - All - Please read the draft position description above.
- Definition of these roles with the prospective appointee is ongoing.
¶ Social Media Officer
- ACTION - All - Please read the draft position description above.
- Definition of these roles with the prospective appointee is ongoing.
¶ Curtin Design Club (CDC)
No action at this time. Next thing in in July.
¶ Curtin Robotics Club (CRoC)
No response to our email of 2026-01-24 RE not continuing sponsorship.
¶ External Sales
- Ongoing efforts to design tabletop gaming related product for sale.
- White Dwarf Books
- Stock is moving a bit more consistently since we cut the prices by 50%.
- About $20 - $30 in sales per month.
- We have $207.50 in accumulated sales that we can invoice for (minus WDB's cut of the proceeds.)
- ACTION: Renae - Invoice White Dwarf Books for sale items by end of financial year. Lewis will advise Renae what our commercial terms are.
- Commercial terms: See Google Drive > Committee Documents > Sales.
¶ End of Meeting
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2026-04-21, 19:00 2 weeks
Minutes: 2026-04-21
¶ Action Summary
- Lewis - Prepare paperwork to renew City of Stirling rates exemption.
- Lewis - Add Grants Officer section to the standard meeting agenda.
- Fletcher - Set up grants@artifactory email group.
- Lewis - Add Social Media Officer section to the standard meeting agenda.
- Fletcher - Set up socialmedia@artifactory email group.
- All - Please read the draft position descriptions for Social Media Officer and Grants Officer and provide feedback. https://wiki.artifactory.org.au/testing/drafts/officer . Lewis is continuing to progress this with the prospective appointee.
- Renae - Invoice White Dwarf Books for sale items by end of financial year. Lewis will advise Renae what our commercial terms are.
- Commercial terms: See Google Drive > Committee Documents > Sales.
¶ Previous
- Fletcher - Lasers - review list of keyholders who are also expired laser operators.
- Pending
- Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- Need to do training refreshers for all people with existing inductions.
- Fletcher has started reaching out
- Training is progressing
- Need to do training refreshers for all people with existing inductions.