¶ Committee Meeting - 2025-12-14
Previous meeting: 2025-11-22
Next meeting: 2026-01-24
Scheduled start: 2025-12-14, 13:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
¶ Minutes
¶ Members Present
-
Present:
- Anna Whitlock
- Fletcher Boyd
- Johannes Chuah (Departed 14:00)
- Joshua Rospondek (Departed 14:00)
- Lewis Peaty
- Lewis Yip
- Renae Currie
- Tegan Murphy
-
Apologies:
-
Absent:
- Ben Connor
-
Observing: Nil
-
Minute taker: Lewis Yip
-
Chair: Fletcher Boyd
-
Quorum present (4 committee members): YES
¶ Meeting Times
- Opened: 13:03
- Closed: 14:20
¶ Review Previous Meeting's Minutes
Previous meeting's minutes: 2025-11-22
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept previous meeting minutes | Renae Currie | Anna Whitlock | Accepted |
¶ Review Previous Meeting's Action Items
- Fletcher / Lewis - Check in with Ben Connor regarding a Showcase Saturday session for January.
¶ Outstanding
- Tegan - Loomio thread regarding sale of 3D printed toys.
- Fletcher - define CROC sponsorship arrangements - post AGM.
- Fletcher - review list of keyholders who are also expired laser operators.
- Fletcher - update fire (hot works) and related inductions to account for compressed gas storage
- Need to do training refreshers for all people with existing inductions.
- Need to do training refreshers for all people with existing inductions.
- Lewis - progress selling items at White Dwarf Books.
- Complete.
- Lewis - Raise Loomio thread regarding defining / appointing chairs of subcommittees.
- See "Other Business" below.
¶ Review Online Motions
| Date Raised | Date Closed | Motion text | Votes | Result | Action | Discussion |
|---|---|---|---|---|---|---|
| 2025-12-04 13:52:02 | 2025-12-07 13:02:27 | Sell 3D printed items at White Dwarf Books, on the basis that WDB gets a 20% cut of the revenue, and WDB restocks the display case on our behalf. | 👍: 7 🤷♂️: 1 👎: 0 👻: 1 |
✅Passed | Not yet entered |
View on Loomio |
| 2025-11-29 06:02:22 | 2025-12-02 07:01:12 | Approve $400 for purchase of material to build a large event table from the Infrastructure fund | 👍: 7 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Not yet entered |
N/A |
| 2025-11-24 08:56:12 | 2025-11-27 08:00:06 | Issue RFID key for member Alfred Keane | 👍: 7 👎: 0 🤷♂️: 0 👻: 2 |
✅Passed | Issue key at appropriate time |
N/A |
¶ Correspondence
- Curtin Design - enquiry via email
- Lewis Yip - ACTION - Next step is to reach out and ask them to come down to the space for a chat. What are they after, what are they offering?
¶ Documents Executed
- Nil
¶ Incident Reports
- Nil
¶ Property Report
- Will look at filling in some of the potholes in the carpark.
¶ Chairperson's Report
- Morale in the space appears to be high, things are running (mostly) smoothly
¶ Treasurer's Report
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
A very positive month overall, mainly due to 2 large fundraising efforts. Thank you to all members and friends of the space who made this happen.
Membership income report is high this month, due to paying off historical unpaid membership invoices from bonds held.
Talkshop income report is low, showing an almost $500 loss. This is likely partially due to receipts no longer automatically printing, although the income from drinks is not up at all.
Suggest resetting printer to automatically print receipts either on food days, or permanently.
Closer scrutiny of expenses and payments will be needed if this is repeated next month.
New reporting format of income/expenditure trialled as requested last month.
- PDF format of the same info below, tabled via Slack, for easier reading during the meeting.
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 12,802.66 |
| Sponsored Memberships | $ 3,046.16 |
| Secure Account | $ 25,000.00 |
| TOTAL | $ 40,848.82 |
¶ Income/Expenditure
| November 2025 | Last Month | Year to Date |
|---|---|---|
| $4,797.99 | -$228.44 | -$9,306.80 |
| Income / Expenses | November 2025 | Last Month | Year to Date | |||
|---|---|---|---|---|---|---|
| Admin - Bank Fees | $74.15 | $300.97 | ||||
| Admin - Electricity | $874.43 | $2,826.52 | ||||
| Admin - Internet | $119.00 | $205.00 | $1,025.00 | |||
| Admin - Membership Maintenance | $890.00 | |||||
| Admin - Other | $44.98 | |||||
| Admin - Waste | $199.10 | $200.00 | $681.45 | |||
| Bond | $360.00 | $1,300.00 | $575.36 | $100.00 | $1,610.36 | $1,681.26 |
| Casual | $360.00 | $675.00 | $2,735.00 | |||
| Casual - Band Room | $20.00 | |||||
| Consumables for Sale | $1.50 | $4.00 | $32.70 | |||
| Donation | $222.76 | $13.04 | $533.02 | |||
| Donation - Pledges/Tools | $90.54 | $19.02 | $289.56 | |||
| Donation - Sponsored Membership | $45.00 | $45.00 | $225.00 | |||
| Drinks/Snacks | $511.75 | $567.87 | $621.98 | $3,076.38 | $1,651.18 | |
| Equipment - Repairs/Consumables | $64.40 | $37.20 | $152.15 | |||
| Equipment Purchases/Sales | $500.00 | $150.00 | $2,270.69 | $6,151.84 | ||
| Event - Talkshop | $380.00 | $849.27 | $620.00 | $666.59 | $2,633.00 | $3,219.63 |
| Fundraising Income and Expenses | $5,394.67 | $1,385.27 | $20.00 | $43.44 | $5,463.67 | $1,879.61 |
| Infrastructure - Expenses | $2,305.86 | |||||
| IT Expenses (not internet) | $289.02 | |||||
| Lease+Variable Outgoings | $5,084.99 | $6,644.86 | $31,571.37 | |||
| Membership | $7,428.19 | $4,994.65 | $30,487.98 | $43.41 | ||
| Miscellaneous (Net Zero) | $75.00 | $183.80 | $132.05 | |||
| Promotional Expenses | $12.45 | $153.25 | $1,401.42 | |||
| Sale of Timber | $400.00 | $600.00 | ||||
| Tool Purchases/Sales | $199.00 | $86.75 | $3,438.64 | |||
| Tool Repairs/Consumables | $13.20 | $388.65 | $13.20 | $444.42 | ||
| Tool Use/Costs - 3D Printers | $107.00 | $93.00 | $733.59 | $248.39 | ||
| Tool Use/Costs - CNC | $18.00 | $117.00 | ||||
| Tool Use/Costs - Lasers | $71.00 | $76.00 | $775.20 | $54.54 | ||
| Tool Use/Costs - Mill | $77.50 | |||||
| Volunteer Food | $5.00 | $148.03 | $5.00 | $720.41 | ||
| Workshop Consumables | $1.60 | $278.06 | $1.60 | $33.00 | $5.60 | $431.38 |
| Total | $15,954.01 | $11,156.02 | $7,939.85 | $8,168.29 | $52,278.70 | $61,585.50 |
¶ Expense Report
| Date | Total | Contact | Item | Authorisation | Category |
|---|---|---|---|---|---|
| 03/11/2025 | $83.97 | Costco | Drinks | Bar restock | Drinks/Snacks |
| 03/11/2025 | $34.99 | Spud Shed | Social Food | Ticket Sales | Event - Talkshop |
| 03/11/2025 | $28.36 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 03/11/2025 | $16.00 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 03/11/2025 | $13.03 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 03/11/2025 | $9.60 | Krusty Kob | Social Food | Ticket Sales | Event - Talkshop |
| 03/11/2025 | $7.99 | Spud Shed | Social Food | Ticket Sales | Event - Talkshop |
| 03/11/2025 | $1,057.06 | Spud Shed | BBQ Supplies | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $71.63 | Coles | BBQ Supplies | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $36.00 | Woolworths | BBQ Supplies | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $25.98 | S24 Balcatta | BBQ Supplies | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $22.00 | 7Eleven | Ice | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $17.00 | Woolworths | BBQ Supplies | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $17.00 | Woolworths | BBQ Supplies | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $13.00 | Caltex | Ice | Loomio - Bunnings BBQ | Fundraising Income and Expenses |
| 03/11/2025 | $4,918.84 | Prime Property Agency Pty Ltd | Lease | Lease | Lease+Variable Outgoings |
| 03/11/2025 | $6.90 | Bunnings | Hat | PPE | Promotional Expenses |
| 04/11/2025 | $37.90 | Dianella Meats | Social Food | Ticket Sales | Event - Talkshop |
| 04/11/2025 | $65.00 | Innaloo Kebabs | Volunteer Food | Vol Cater - FB | Volunteer Food |
| 10/11/2025 | $874.43 | Synergy | Power Bill | Utilities | Admin - Electricity |
| 10/11/2025 | $64.68 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 10/11/2025 | $32.97 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 10/11/2025 | $13.99 | Spud Shed | Social Food | Ticket Sales | Event - Talkshop |
| 11/11/2025 | $201.52 | Bunnings | Multitool | Loomio | Fundraising Income and Expenses, Tool Purchases/Sales |
| 11/11/2025 | $21.98 | Spud Shed | Social Food | Ticket Sales | Event - Talkshop |
| 12/11/2025 | $71.33 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 12/11/2025 | $59.25 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 12/11/2025 | $21.49 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 13/11/2025 | $59.00 | Coles | Drinks | Bar restock | Drinks/Snacks, Event - Talkshop |
| 13/11/2025 | $10.08 | Bunnings | Glue | Loomio - Pride | Fundraising Income and Expenses |
| 13/11/2025 | $166.15 | Prime Property Agency Pty Ltd | CPI Rent increase | Lease | Lease+Variable Outgoings |
| 14/11/2025 | $5.80 | Bakers Delight | Social Food | Ticket Sales | Event - Talkshop |
| 17/11/2025 | $3.95 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 17/11/2025 | $119.00 | Pentanet | Internet | Utilities | Admin - Internet |
| 17/11/2025 | $62.06 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 17/11/2025 | $24.50 | Bakers Delight | Social Food | Ticket Sales | Event - Talkshop |
| 17/11/2025 | $50.15 | Bunnings | Nitrile Gloves | PPE | Workshop Consumables |
| 20/11/2025 | $648.83 | Costco | Drinks | Bar restock | Drinks/Snacks, Workshop Consumables |
| 20/11/2025 | $56.00 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 24/11/2025 | $37.56 | Spunky Spud | Volunteer Food | Loomio - Pride | Fundraising Income and Expenses |
| 24/11/2025 | $83.03 | Hai Stirling | Volunteer Food | Vol Cater - FB | Volunteer Food |
| 24/11/2025 | $64.40 | MIR-AUS | Inkjet Ink | Loomio | Equipment - Repairs/Consumables |
| 24/11/2025 | $23.80 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 24/11/2025 | $18.09 | Woolworths | Social Food | Ticket Sales | Event - Talkshop |
| 24/11/2025 | $16.00 | Krusty Kob | Social Food | Ticket Sales | Event - Talkshop |
| 24/11/2025 | $15.06 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 24/11/2025 | $52.78 | Spunky Spud | Volunteer Food | Loomio - Pride | Fundraising Income and Expenses |
| 24/11/2025 | $5.55 | City of Perth Parking | Parking | Loomio - Pride | Promotional Expenses |
| 25/11/2025 | $46.90 | Dianella Meats | Social Food | Ticket Sales | Event - Talkshop |
| 25/11/2025 | $6.00 | BP | Ice | Loomio - Pride | Fundraising Income and Expenses |
| 26/11/2025 | $199.10 | Instant Waste | Skip Bin | Utilities | Admin - Waste |
| 26/11/2025 | $76.80 | Coles | Social Food | Ticket Sales | Event - Talkshop |
| 26/11/2025 | $45.75 | Dianella Fresh | Social Food | Ticket Sales | Event - Talkshop |
| 26/11/2025 | $16.66 | City of Perth Parking | Parking | Loomio - Pride | Fundraising Income and Expenses |
| 26/11/2025 | $24.98 | Bunnings | Mozzie Coils | Cleaning | Workshop Consumables |
| 28/11/2025 | $74.15 | NAB | Merchant Fee | Bank Fee | Admin - Bank Fees |
| Motion Text | Moved by | Seconded by | Status | ||
| ----------- | ----------- | ----------------- | ----------------- | ||
| Accept Expenses as reported above | Renae Currie | Lewis Peaty | Accepted |
¶ Due invoices
Total Overdue - $2,930
Some of this in memberships continuing to be invoiced after cancellation, number will reduce once fixed.
Memberships terminated for non payment of invoices
- Timothy Stewart
- Peter Wasser
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoces for terminated memberships reported above | Renae Currie | Tegan Murphy | Accepted |
¶ Infrastructure Fund
| Total in Fund | $ 6,687.27 |
|---|---|
| Donations Received | $ = |
| Donation Matching | $ = |
| ------------------------------------------ | ------------ |
| Expense | -$ 199.00 |
Expenses incurred in this period:
- $199 - Replacement Multitool
¶ Membership Report
¶ Current Status
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Membership Numbers.
| Class | This month | Prev month | Diff |
|---|---|---|---|
| Full | 58 | 56 | +2 |
| Concession | 40 | 42 | -2 |
| TOTAL | 98 | 98 | 0 |
¶ New Memberships for approval
Note to the secretary (delete after reading)
Populate using information from Artifactory Reports - Members awaiting approval.
After the meeting, go into TidyHQ and mark the members as approved.
| Date | Name | Class of membership |
|---|---|---|
| 2025-11-26 10:29:27 +0800 | Tanuja Dave | Full Membership - Monthly Subscription |
| 2025-11-29 14:09:48 +0800 | Mark Smart | Full Membership - Monthly Subscription |
| 2025-11-26 08:37:13 +0800 | Elle Sibon | Concession Membership - Monthly Subscription |
| 2025-12-06 11:29:20 +0800 | Emma Peaty | Concession Membership - Monthly Subscription |
| 2025-12-06 19:46:16 +0800 | Peter Hamling (Pete) | Concession Membership - Monthly Subscription |
| 2025-11-20 ... | James Lockwood | Concession Membership - Monthly |
¶ Motion
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Emma Peaty's membership application | Johannes Chuah | Tegan Murphy | Accepted. Lewis Peaty abstained. |
| Accept James Lockwood's membership application | Renae Currie | Tegan Murphy | Accepted. JC abstained. |
| Accept the other membership applications listed above | Lewis Peaty | Johannes Chuah | Accepted |
¶ Membership deferred - need more information
| Date | Name | Class of membership |
|---|---|---|
| 2025-12-06 11:20:38 +0800 | Tylar Gill (Tj) | Full Membership - Monthly Subscription |
| 2025-12-02 12:15:34 +0800 | Emily Osborne | Concession Membership - Monthly Subscription |
- Lewis Peaty - ACTION - reach out to Tylar Gill, Emily Osborne regarding their membership applications. Touch base with JC for template of email.
- Lewis Yip - ACTION - review previous monthly minutes to check for "members awaiting approval" that shouldn't have been marked approved in TidyHQ.
¶ Officer Reports
Reports to be emailed in for review of committee when officer does not attend meeting.
¶ Event Officer
- Nothing to report
¶ Quartermasters
- Last restock for the year is complete
- Will be reducing the amount of fruit juice we stock (except for watermelon) as the primary consumers have switched
- Chocolate supply costs have increased to ~$1.50/bar, need to increase sale price $2->$2.50/$3.00 to compensate
- Discussed, raise price to $2.50, comms out to membership.
- Lewis Yip - ACTION - announce price of chocolate to increasing from $2.00 to $2.50.
¶ Membership Officers
- Onboarding process is running smoothly
- Fletcher - ACTION - look into generating a report on membership churn.
¶ Membership Storage Officer
- Business as usual
¶ Subcommittee Reports
Updates from subcommittees - discussions or requests for action.
¶ Laser Subcommittee
- Waiting on the replacement head to arrive
- Had 2 days of downtime for one laser cutter
- Training being met in a timely fashion
¶ IT Subcommittee
- More time has been spent onboarding Tom on internal setups
- We had a short outage of Loomio which was resolved in a timely fashion
- Migration work on Training Tracker, Pledges, Volunteer tokens is almost complete
- Training:
- Browsing your own inductions is more responsive
- We've added a feature that allows signed off users to view relevant induction material if present
- Exploring sign offs across the workshop is more responsive
- Support has been added for QR codes that when scanned indicate whether the scanner has the relevant sign off for a particular tool. Intention is to redo "You must be Artifactory trained to use this tool" badges
- Pledges:
- Easier to browse, create projects for users
- Donating is no longer tied to a Slack account (still requires TidyHQ for billing right now)
- UI has been revamped to celebrate the viewers contributions to projects as well as how quickly a project met the funding goal
- Volunteer tokens:
- Better insight into volunteering areas
- Approval system for tokens that allows for self submission
- Granulated token classification system
- Better stats for individuals
- Training:
¶ Promotions Subcommittee
-
Bunnings BBQ -
- Successful fundraiser - almost $3,000 profit. Relied too heavily on a few key volunteers and external (non Artifactory) volunteers. Not enough support from Artifactory members to repeat unless fundraising for a particular project.
- Useful exposure from promotional standpoint.
-
Pride Fairday
- Great promotional event - talked to a lot of people, some who would make great additions to our community.
- Larger marquee and power for 3D printers was nice. Extra space made it much easier to talk to the right people about the space.
- Good volunteer buy-in, particularly with help to transport items back and forth.
- Took in $1,100, costs were around the same. Good opportunity to promote the space in a low cost way.
-
Bunnings Xmas Family night
- Ran smoothly
- Thank you to David, Calum, Max for joining us for the first time
- ~$200 (including $100 Bunnings credit)
¶ Associate Memberships Panel
One application received - Studying in NSW, wants sponsorship for 4 people to use 3D printers and laser while in Perth for 2 months
- Panel has decided to reject this application.
¶ Infrastructure Subcommittee
- Started work on a swappable social table
- Had a couple of setbacks, hoping to have the piece finished by NYE
- Craft room is ready for budget submission for the first round of changes (will be on Loomio soon)
- Various minor usability improvements across the workshop (like the machine room door)
- Training requests are being met in a timely fashion
¶ 3D Printers Subcommittee
- A couple of printers were taken offline this month and were subsequently repaired
- Very little member impact, other printers took up the slack
- Training requests are being met though our backstop (Fletcher) is being used more often for initial training than is ideal
¶ Event/Workshop Coordinator Reports
News and discussions on events.
* Denotes run by non-members
¶ Tech
- Arduino U - (Coordinators: Blake, Stewart) - No reported issues
¶ Social
- Talkshop Wednesday (Coordinator: Fletcher, Steve) - Business as usual
- Saturday Lunch (Coordinator: Fletcher, Steve) - Business as usual
- Board Game Afternoon (Coordinator: Anna, Ilke, Tom) - Ran, mix of members and the public.
¶ Cosplay and Craft
- N/A
¶ Music
- DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits) - No reported issues
¶ General
- General Hacking Day (Coordinator: Committee) - Business as usual, attendance didn't drop significantly during the heat yesterday
- Open Day (Coordinator: Fletcher) - Had a few sign ups on the day, good volunteer turnout
- Metal Monday (Coordinator: Ben, Lewis) - Ran, healthy number of members attending as a general project session.
- Wednesday Woodworking (Coordinators: Renae, Penny, Alice) - Busy. more new members joining. Addition of lunch has added to event significantly - thanks Fletcher.
- Showcase Saturday (Coordinators: Fletcher) -
- Ran, healthy number of attendees, good mix of existing members and new members.
¶ Loomio Review
- Review outstanding Loomio threads
¶ Subcommittee bylaw revision
The Artifactory Expenses bylaw, as amended 2025-06-16, states that:
The Treasurer is authorised to reimburse/pay for the following expenses without seeking committee approval. The Treasurer may refer a particular payment to the Management Committee for approval at their discretion.
- Items for use by a subcommittee of the organisation provided that a) the total amount is less than $150, and b) the expense has been approved by the chair of the relevant subcommittee or delegated subcommittee member.
- Subcommittee chairs and the Management Committee may independently delegate approval authority within the subcommittee, in whatever manner they choose, provided it is documented on the relevant subcommittee page on the wiki.
- Delegated authority may be limited to specific purposes or limits as specified in the delegation.
- The Treasurer must be informed in writing regarding all changes to delegated approval authorities.
There is a gap here because not all subcommittees have chairpersons, and there is no defined procedure to appoint chairpersons.
To address this, Lewis Yip proposes to amend the Subcommittees bylaw by adding the text in bold below.
¶ Membership of subcommittee
A subcommittee ---
- must have at least two members.
- must include at least one committee member.
- must have a chairperson.
- may include any person the committee considers appropriate, whether the person is a member or not.
A person may be appointed to, or removed from, a subcommittee ---
- By the committee; or
- By the subcommittee, subject to approval by the committee.
A person may be appointed as the chairperson of a subcommittee ---
- By the committee; or
- By the subcommittee, subject to approval by the committee.
Note: The chairperson of a subcommittee has expense approval authority as defined in the Artifactory Expenses bylaw.
We then need to appoint chairpersons for any subcommittee that doesn't already have a chairperson.
| Subcommittee | Current chairperson | Comments |
|---|---|---|
| Infrastructure | Joshua Rospondek | OK |
| Laser | Blake Samuels | OK |
| Associate Memberships Panel | None | Ben, JC, Renae. Renae will discuss internally and raise on Loomio |
| IT Subcommittee | None | Nick, Blake, Fletcher, Tom White. Propose to appoint Fletcher Boyd. |
| 3D Printers | Fletcher Boyd | Propose to switch to Tom White |
| Promotions | None | Penny, JC, Tegan. Propose to appoint JC. |
¶ Motion
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Amend the Subcommittees bylaw to require that all subcommittees have a chairperson, as per the proposed text above. | Renae Currie | Tegan Murphy | Accepted |
| Appoint Fletcher Boyd as the chairperson of the IT Subcommittee. | Renae Currie | Tegan Murphy | Accepted. Fletcher abstained. |
| Appoint Tom White as the chairperson of the 3D Printers Subcommittee. | Lewis Peaty | Renae Currie | Accepted. |
| Appoint Johannes Chuah as the chairperson of the Promotions Subcommittee. | Renae Currie | Tegan Murphy | Accepted |
¶ Key holder applications
-
- Lewis Yip reached out via Slack after last committee meeting - no feedback.
¶ Motion
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Issue RFID key for member Jackson Harvey | Renae Currie | Lewis Peaty | Accepted |
| Issue RFID key for member Calum McKnight | Renae Currie | Lewis Peaty | Accepted |
¶ End of Meeting
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
- Next meeting: 2026-01-24, 13:30 5 weeks
Minutes: 2026-01-24
- Discussion:
- Try online meetings now and again especially where weather is hot or we are having trouble scheduling a time that works for everyone to attend the space.
¶ Action Summary
- Lewis Yip - Correspondence - Next step is to reach out to Curtin Design and ask them to come down to the space for a chat. What are they after, what are they offering?
- Lewis Peaty - Membership - reach out to Tylar Gill, Emily Osborne regarding their membership applications. Touch base with JC for template of email.
- Lewis Yip - Membership - review previous monthly minutes to check for "members awaiting approval" that shouldn't have been marked approved in TidyHQ.
- Lewis Yip - Quartermaster - announce price of chocolate to increasing from $2.00 to $2.50.
- Fletcher - Membership - look into generating a report on membership churn.
- Renae - Associate Membership Panel - nominate a chairperson for the Associate Membership Panel and raise this for approval on Loomio.
¶ Carried over from previous months
- Fletcher / Lewis - Events - Check in with Ben Connor regarding a Showcase Saturday session for January.
- Tegan - General - Loomio thread regarding sale of 3D printed toys.
- Fletcher - Associate Membership Panel - define CROC sponsorship arrangements - post AGM.
- Fletcher - Lasers - review list of keyholders who are also expired laser operators.
- Fletcher - Infrastructure - update fire (hot works) and related inductions to account for compressed gas storage
- Need to do training refreshers for all people with existing inductions.
- Need to do training refreshers for all people with existing inductions.