¶ Committee Meeting - 2024-09-14 - Post AGM
Previous meeting: 2024-08-10
Next meeting: 2024-09-28
Scheduled start: 2024-09-14, 14:00
¶ Agenda
- Elect office bearers
- Reaffirm Subcommittees
- Review Previous Meeting's Minutes
- Review Previous Meeting's Action Items
- Review online motions
- Other Business
¶ Minutes
These minutes document a meeting of the Perth Artifactory Inc Management Committee
¶ Members Present
-
Present:
- Ben Connor
- Fletcher Boyd
- Joshua Rospondek
- Lewis Yip (Li-aung)
- Renae Currie
- Tegan Murphy
- Johannes Chuah
-
Apologies:
- Nil
-
Absent:
- Nil
-
Observing:
- Nil
-
Minute taker: Lewis
-
Chair: JC
¶ Meeting Times
- Opened: 13:35 hrs
- Closed: 13:45 hrs
¶ Elect office holders
Refer to procedure in s35 of the constitution regarding Election of office holders.
- JC volunteered to chair the meeting.
¶ Office holder elections
| Position | Nominees | Result |
|---|---|---|
| Chairperson | Johannes Chuah | JC appointed |
| Deputy chairperson | Fletcher Boyd | Fletcher appointed |
| Secretary | Lewis (Li-aung) Yip | Lewis appointed |
| Treasurer | Renae Currie | Renae appointed |
¶ Routine business
¶ Review Previous Meeting's Minutes
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept previous committee meeting minutes. | Ben | JC | Passed |
¶ Review Previous Meeting's Action Items
(Defer to next committee meeting.)
¶ Review Online Motions
| Date raised | Date completed | Motion text | Outcome |
|---|---|---|---|
| 2024-09-11 | 2024-09-13 | Approve $200 for purchase of AGM pizza from the General Fund | Passed (Unanimous) |
| 2024-09-08 | 2024-09-11 | Approve $6,050 for purchase of Shade Sails from the Infrastructure and Equipment Fund | Passed. 6 in favour, 1 did not participate. |
| 2024-09-05 | 2024-09-08 | Approve $200 for purchase of wheels for thicknesser from the General funds. | Passed. 5 in favour, 2 did not participate. |
| 2024-09-04 | 2024-09-07 | Approve $120 for purchase of lighting accessories from the General Fund | Passed. 6 in favour, 1 did not participate. |
| 2024-08-21 | 2024-08-24 | Issue RFID key for member Christian Caruso. | Passed (unanimous) |
¶ Officer appointments
The secretary contacted existing officers on 2024-07-31.
- 🟢 = Intends to continue.
| Position | Incumbent(s) | Result |
|---|---|---|
| Deputy secretary | Tegan Murphy | Tegan |
| Deputy treasurer | Ben Connor | Ben |
| Event officer | 🟢 JC | JC continuing. |
| IT officer | Vacant | Vacant |
| Membership officer | 🟢 Fletcher | Fletcher continuing. |
| Member storage officer | Vacant | Vacant |
| Quartermaster | 🟢 Fletcher | Fletcher continuing. |
| Rehearsal room coordinator | 🟢 JC, 🟢 Martin Gonzalez | JC and Martin continuing. |
| The Ambassador | Magnus Danger Magnus | Magnus Danger Magnus to continue. |
¶ Reaffirm Subcommittees
Refer to the subcommittees bylaws regarding Annual review and Membership of subcommittee.
Annual review
At the first committee meeting after each annual general meeting, the committee must consider each subcommittee, and determine -
- Whether the subcommittee meets the minimum requirements to continue operating; and
- If the subcommittee will continue or be disbanded.
Membership of subcommittee
A subcommittee ---
- must have at least two members.
- must include at least one committee member.
- may include any person the committee considers appropriate, whether the person is a member or not.
The secretary contacted existing subcommittee members on 2024-07-31.
= Main committee member (must have at least 1)- 🟢 = Intends to continue.
- ❓ = Did not respond.
- ❌ = Resigned - will be removed.
¶ Associate membership panel
Current status of Associate Membership Panel:
- 🟢 Ben Connor
Subcommittees must have at least 2 people to continue operating.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint JC and Renae to the Associate membership panel. | Lewis | Tegan | Passed |
| Continue operation of the Associate membership panel. | Lewis | JC | Passed |
¶ Infrastructure
Current status of Infrastructure:
- 🟢 Joshua Rospondek
- 🟢 Ben Connor
- 🟢 Fletcher Boyd
- 🟢 Renae Currie
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the Infrastructure subcommittee. | Fletcher | Tegan | Passed |
¶ IT
Current status of IT:
- 🟢 Fletcher Boyd
- 🟢 Blake Samuels
- 🟢 Nick Bannon
- 🟢 Thomas White
- ❓ Vincent Dalstra
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Excuse Vincent from the IT subcommittee. | Fletcher | Tegan | Passed |
| Continue operation of the IT subcommittee. | Fletcher | Renae | Passed |
¶ Lasers
Current status of Lasers:
- 🟢 Fletcher Boyd
- 🟢 Lewis Yip
- 🟢 Blake Samuels
- 🟢 Nick Bannon
- ❓ Kamil Seda
- ❌ Glenn Martin
- ❌ Bruce Chambers
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Excuse Kamil from the Lasers subcommittee | JC | Fletcher | Passed |
| Continue operation of the Lasers subcommittee. | Fletcher | Renae | Passed |
¶ Promotions
Current status of Promotions:
- 🟢 Johannes Chuah
- ❓ Phoebe-Jean Harris
🟢 Penny Wood has volunteered.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Appoint Penny Wood to the Promotions subcommittee. | JC | Renae | Passed |
| Excuse Phoebe-Jean Harris from the Promotions subcommittee | Fletcher | Tegan | Passed |
| Continue operation of the Promotions subcommittee. | Fetcher | Tegan | Passed |
¶ 3D Printers
Current status of 3D printers:
- 🟢 Fletcher Boyd
- 🟢 Sophie Murday
- 🟢 Tom White
- 🟢 Penny Wood
- 🟢 Ross Minney
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Continue operation of the 3D Printers subcommittee. | JC | Renae | Passed/Failed |
¶ Other Business
¶ Onboarding / offboarding committee members
IT access permissions, safe codes, physical keys to the Artifactory, etc.
| Action Items | Who | Status |
|---|---|---|
| N/A | - | - |
¶ End of Meeting
Remember to set next meeting time before closing meeting!
- Next meeting: 2024-09-28, 13:00 2 weeks
Minutes: 2024-09-28
Meeting ended 13:45