Previous meeting: 2026-10-10
Next meeting: 2026-12-12
Scheduled start: 2026-11-14, 15:00
The table of contents on the left side of the page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Present:
Apologies: Nil
Absent:
Observing: Nil
Minute taker: Lewis Yip
Chair: Fletcher Boyd
Quorum present (4 committee members): YES
Previous meeting's minutes: 2026-10-10
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the minutes of the previous meeting | Renae Currie | Anna Whitlock | Accepted |
Action: Update Loomio vote summary in minutes (the vote RE purchase of microSD cards did pass before meeting start. Lewis Yip.
As at 2026-11-12 0035hrs:
| Date Raised | Date Closed | Motion text | Votes | Result | Action | Discussion |
|---|---|---|---|---|---|---|
| 2026-11-11 15:53:39 | N/A | Approve $350 for purchase of micro sd cards and a card reader to run the action camera from the 2026 Volunteers Grant fund | 👍: 2 🤷♂️: 0 👎: 0 👻: 6 |
🕛Lapsed (Still open at time of meeting) | Not yet entered |
View on Loomio |
| 2026-10-31 12:10:36 | 2026-11-01 17:03:49 | Approve $300 for purchase of electronic components to facilitiate the production of tool usage monitoring equipment from the 2026 Volunteers Grant fund | 👍: 8 🤷♂️: 0 👎: 0 |
✅Passed | Components will be purchased. | View on Loomio |
| 2026-10-31 12:06:54 | 2026-11-01 17:03:32 | Approve $250 for purchase of a photo tent from the 2026 Volunteers Grant fund | 👍: 8 🤷♂️: 0 👎: 0 |
✅Passed | Photo tent will be purchased | View on Loomio |
| 2026-10-31 12:05:06 | 2026-11-01 17:03:11 | Approve $100 for purchase of teleconference equipment from the 2026 Volunteers Grant fund | 👍: 8 🤷♂️: 0 👎: 0 |
✅Passed | Teleconference equipment will be purchased | View on Loomio |
| 2026-10-16 01:56:19 | 2026-10-19 02:02:24 | Issue RFID key for member Travis Gorman | 👍: 6 🤷♂️: 0 👎: 0 👻: 2 |
✅Passed | Travis will be issued a key | N/A |
| 2026-10-13 05:15:01 | 2026-10-16 05:01:06 | Approve $100 for additional costs for air-conditioning unit purchase - General Fund | 👍: 8 👎: 0 🤷♂️: 0 |
✅Passed | Air-conditioning units collected and drain plugs fixed |
N/A |
| 2026-10-11 10:37:42 | 2026-10-14 10:01:36 | Approve $200 for purchase of items from Altronics | 👍: 8 🤷♂️: 0 👎: 0 |
✅Passed | Purchases to be made |
N/A |
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.
Strong membership numbers are keeping us in a healthy financial position.
There is still an issue with the workload involved with needing to follow up new members for their first or second month payments. Looking for ways for Peaty to help with this
| Account - as at End of Month | Balance |
|---|---|
| Operations | $ 20,889.39 |
| Sponsored Memberships | $ 4,072.13 |
| Secure Account | $ 20,000.00 |
| TOTAL | $ 44,961.52 |
| Income | Oct 2026 | Sept 2026 | Aug 2026 |
|---|---|---|---|
| Bar sales | $729.92 | $435.01 | $364.10 |
| Consumables | $4.58 | $1.27 | $2.72 |
| Day Pass/Casual Use | $36.36 | $254.54 | $272.72 |
| Event attendance fees | $1,286.42 | $622.73 | $690.92 |
| Material sales | $0.00 | $150.00 | $220.00 |
| Membership dues | $7,260.00 | $6,990.00 | $6,945.00 |
| Tool usage fees | $343.97 | $132.92 | $192.83 |
| General Donations | $643.54 | $187.44 | $637.96 |
| Grant payments | $2,363.64 | $3,500.00 | $0.00 |
| Infrastructure Fund | $199.00 | $0.00 | $0.00 |
| Pledge donations | $278.00 | $1,050.00 | $1,300.00 |
| Sponsored Memberships | $45.00 | $45.00 | $45.00 |
| Income Total | $13,190.43 | $13,368.91 | $10,671.25 |
| Expenses | Oct 2026 | Sept 2026 | Aug 2026 |
| Admin/Postage | $0.00 | $77.67 | $0.00 |
| Bank fees | $24.94 | $29.18 | $37.34 |
| Electricity | $0.00 | $1,063.60 | $0.00 |
| Infrastructure expenses | $450.63 | $708.36 | $1,018.38 |
| Internet | $120.91 | $232.42 | $108.18 |
| IT expenses | $86.62 | $0.00 | $0.00 |
| Lease | $4,775.00 | $9,217.89 | $4,622.73 |
| Promotional expenses | $0.00 | $500.00 | -$141.79 |
| Square Fees | $14.40 | $0.00 | $0.00 |
| Stripe Fees | $4.75 | $0.00 | $19.07 |
| Volunteer food | $0.00 | $276.46 | $0.00 |
| Waste | $0.00 | $99.57 | $97.64 |
| Bar restock | $1,050.17 | $149.75 | $0.00 |
| Consumables restock | $15.40 | $69.41 | $0.00 |
| Event expenses | $876.38 | $821.60 | $557.35 |
| Membership DB maintenance and Accounting Software | $53.18 | $53.18 | $53.18 |
| Workshop Assets | $2,623.63 | ||
| Expense Total | $10,096.01 | $13,299.09 | $6,372.08 |
| Net Position | $3,094.42 | $69.82 | $4,299.17 |
| Date | Gross | Supplier | Item | Account | Meta | Category | Auth |
|---|---|---|---|---|---|---|---|
| 01 Oct 2026 | $5,252.50 | Prime Property Agency Pty Ltd | Lease | Lease | Lease - | Lease | |
| 02 Oct 2026 | $133.00 | Aussie Broadband | Internet | Internet | Internet - | Utilities | |
| 06 Oct 2026 | $47.41 | Surjtec Surjtec (Hughan's Saw Service) | Bandsaw Blade | Infrastructure expenses | Other Tools | Infrastructure expenses - Other Tools | Infra subcom |
| 07 Oct 2026 | $2,632.84 | Toolmart | Evap aircons x2 | Workshop Assets | Auxillary Equipment | Workshop Assets - Auxillary Equipment | Directly fundraised |
| 12 Oct 2026 | $146.09 | Altronics Altronics (Altronics) | UPS Batteries, Minor Tools | Infrastructure expenses | 3D Printing | Infrastructure expenses - 3D Printing | Loomio |
| 12 Oct 2026 | $24.27 | Altronics Altronics (Altronics) | Rotary Tool | Infrastructure expenses | Woodworking | Infrastructure expenses - Woodworking | Loomio |
| 12 Oct 2026 | $95.28 | Altronics Altronics (Altronics) | UPS Batteries, Minor Tools | IT expenses | IT expenses - | IT subcom | |
| 13 Oct 2026 | $16.76 | Bunnings Warehouse | Aircon Fittings | Infrastructure expenses | Infrastructure expenses - | Loomio | |
| 14 Oct 2026 | $24.08 | Altronics Altronics (Altronics) | Kitchen Speaker | Infrastructure expenses | Auxillary Equipment | Infrastructure expenses - Auxillary Equipment | Infra subcom |
| 14 Oct 2026 | $253.15 | Altronics Altronics (Altronics) | Oscilloscope | Workshop Assets | Other Tools | Workshop Assets - Other Tools | Directly fundraised |
| 14 Oct 2026 | $176.65 | Altronics Altronics (Altronics) | Mics, Calipers | Infrastructure expenses | Other Tools | Infrastructure expenses - Other Tools | Loomio |
| 14 Oct 2026 | $16.94 | aliexpress aliexpress (aliexpress) | Magnets For sale | Consumables restock | Consumables restock - | Loomio | |
| 17 Oct 2026 | $24.08 | Bunnings Warehouse | Aircon Fittings | Infrastructure expenses | Auxillary Equipment | Infrastructure expenses - Auxillary Equipment | Loomio |
| 19 Oct 2026 | $20.00 | United Fuel | Aircon pickup fuel | Infrastructure expenses | Other Tools | Infrastructure expenses - Other Tools | Loomio |
| 23 Oct 2026 | $16.36 | Bunnings Warehouse | Aircon Fittings | Infrastructure expenses | Auxillary Equipment | Infrastructure expenses - Auxillary Equipment | Infra subcom |
| 26 Oct 2026 | $830.33 | Costco Costco (Costco) | Bar restock | Bar restock | Bar restock - | Kitchen/bar restock | |
| 26 Oct 2026 | $58.50 | Xero Xero (Xero) | Xero Subscription | Membership DB maintenance and Accounting Software | Membership DB maintenance and Accounting Software - | Accounting Software Subscription | |
| 28 Oct 2026 | $324.85 | Costco Costco (Costco) | Bar restock | Bar restock | Bar restock - | Kitchen/bar restock | |
| 28 Oct 2026 | $225.00 | Adam Gardner | Keybond withdrawal | Bond | Bond - | ||
| 30 Oct 2026 | $27.43 | NAB | NAB - Merchant Fees | Bank fees | Bank fees - | Bank/Merchant fees | |
| Total | $10,345.52 |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept Expenses as reported above | Renae Currie | Anna Whitlock | Accepted |
Talkshop Expenses : $887.11
Talkshop Income : $1286.42
Total Overdue - $6,050
The following amounts have been deemed to be unrecoverable.
If there is a future request to attend, these amounts will need to be paid.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoices above | Renae Currie | Anna Whitlock | Accepted |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Write off invoices above | Renae Currie | Anna Whitlock | Accepted |
| Total in Fund | $ 4,299.79 |
|---|---|
| Donations Received | $ - |
| Donation Matching | $ - |
| ------------------------------------------ | ------------ |
| Expense | -$ - |
Note to the secretary (delete after reading)
See the spreadsheets located in Committee Google Drive - Sales.
Granularity: Month
Range: 2026-05-11 – 2026-11-11
| Date | Total | Full Membership | Concession Membership | Community Social/Recreation Activities |
|---|---|---|---|---|
| 2026-05-11 | 99 | 62 | 36 | 1 |
| May 2026 | +3 / -4 | +1 / -3 | +1 / -1 | +1 |
| Jun 2026 | +9 / -7 | +8 / -4 | +1 / -3 | |
| Jul 2026 | +14 / -6 | +9 / -3 | +5 / -3 | |
| Aug 2026 | +11 / -12 | +6 / -7 | +5 / -5 | |
| Sep 2026 | +13 / -7 | +12 / -6 | +1 / -1 | |
| Oct 2026 | +14 / -8 | +12 / -4 | +2 / -4 | |
| Nov 2026 | +5 / -10 | +2 / -9 | +3 / -1 | |
| 2026-11-11 | 114 +15 (+69 / -54) | 76 +14 (+50 / -36) | 36 0 (+18 / -18) | 2 +1 (+1 / -0) |
| Start date | Type | Member | Overdue subscription invoices | Latest activity |
|---|---|---|---|---|
| 12 Oct 2026 | Full Membership | Ashley Smith | — | |
| 16 Oct 2026 | Full Membership | Marcus Cheyne | — | |
| 17 Oct 2026 | Full Membership | Lachlan Seddon | — | |
| 25 Oct 2026 | Full Membership | Shelley Everett | — | |
| 27 Oct 2026 | Concession Membership | Kyle Booker | 1 · $45.00 | |
| 31 Oct 2026 | Full Membership | Chris Lim | — | |
| 31 Oct 2026 | Full Membership | Jason Calleja | 1 · $75.00 | |
| 04 Nov 2026 | Concession Membership | Hayden Burnaby | — | |
| 11 Nov 2026 | Full Membership | Ross Campbell | — | |
| 11 Nov 2026 | Concession Membership | Thomas Clements | — | |
| 12 Nov 2026 | Concession Membership | Tyrone Urquhart | — | |
| 12 Nov 2026 | Full Membership | Jared Eads | 1 · $75.00 | |
| 14 Nov 2026 | Concession Membership | Archie Clipperton | — | |
| 14 Nov 2026 | Full Membership | Hannah King | — | |
| 25 Jul 2026 | Full Membership | Jett Nelson | — | Postponed · 10 Oct 2026 |
| 07 Aug 2026 | Full Membership | Daniel Ghobj | — | Postponed · 10 Oct 2026 |
| 20 Aug 2026 | Full Membership | Cormac Thompson | 1 · $75.00 | Postponed · 10 Oct 2026 |
| 29 Aug 2026 | Concession Membership | Hycil F | 2 · $90.00 | Postponed · 10 Oct 2026 |
| 05 Sep 2026 | Full Membership | Simon Halteh | 2 · $150.00 | Postponed · 10 Oct 2026 |
| 29 Sep 2026 | Full Membership | Edinson Andres Mora Ayala | 1 · $75.00 | Postponed · 10 Oct 2026 |
| 03 Oct 2026 | Full Membership | Seniru Perera | — | Postponed · 10 Oct 2026 |
| 10 Oct 2026 | Full Membership | JOONAS RAUNIONIEMI | 2 · $150.00 | Postponed · 10 Oct 2026 |
| 05 Nov 2026 | Full Membership | Lynda Skeffington | 2 · $150.00 | Postponed · 10 Oct 2026 |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Accept the membership applications listed above | Renae Currie | Anna Whitlock | Accepted |
| Start date | Type | Member | Overdue subscription invoices | Latest activity |
|---|---|---|---|---|
| 05 Sep 2026 | Full Membership | Callum Lees | 2 · $150.00 | Postponed · 10 Oct 2026 |
| 05 Sep 2026 | Full Membership | Laura Cely | 2 · $150.00 | Postponed · 10 Oct 2026 |
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Deny the membership applications listed above | Renae Currie | Anna Whitlock | Accepted |
To be filled in from Portal based on decisions made at meeting.
| Motion Text | Moved by | Seconded by | Status |
|---|---|---|---|
| Defer the membership applications listed above | Renae Currie | Anna Whitlock | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
Event Officer: Johannes Chuah
Quartermaster: Fletcher Boyd
Membership Officer: Fletcher Boyd
We have a voucher system to help track membership sources now
Voucher system also allows for e.g. refunding day pass $20 if a day pass user joins up for a membership within a week.
Membership Storage Officer: Lewis Peaty
Social Media Officer: Vacant
Updates from subcommittees - discussions or requests for action.
Laser Subcommittee: Blake Samuels (chair), Fletcher Boyd, Lewis Yip, Nick Bannon
IT Subcommittee: Fletcher Boyd (chair), Blake Samuels, Nick Bannon, Tom White
Promotions Subcommittee: Johannes Chuah (chair), Penny Wood, (???)
Attended Pride Fairday
Bunnings is coming up 5th Dec (?)
Associate Memberships Panel: Ben Connor (chair), Johannes Chuah, Renae Currie
Infrastructure Subcommittee: Joshua Rospondek (chair), Ben Connor, Fletcher Boyd, Renae Currie
3D Printers Subcommittee: Tom White (chair), Fletcher Boyd, Penny Wood, Ross Minney, Sophie Murday
Grants Subcommittee: Anna Whitlock (chair), Penny Wood
Evaporative air conditioners have been purchased using a grant, and are now in service.
SD cards, photo tent, power monitoring modules have been purchased and arrived.
ACTION: Seek input from Anna on what the plan is to discover and apply for new grants.
News and discussions on events.
* Denotes run by non-members
Remember to set next meeting time before closing meeting!
Also update the pinned message in #committee to say the date of the next meeting.
Minutes: 2026-12-12