Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
Motion: Remove the following names from the previous "members accepted" section.
| Moved By | Hugh |
|---|---|
| Seconded By | Fletcher |
| Status | Accepted |
| Action Items | Who | Status |
|---|---|---|
| Update wiki (list of committee members) | Vincent Dalstra | ✓ |
| Add appointee to user groups (tidyHQ, Slack, wiki) | Vincent Dalstra | all but wiki |
| Assign key | Vincent Dalstra | ✓ |
Membership as at 2020-08-19:
Maybe 8-12 less Full+Concession under the 90 day overdue unpaid invoice rule. Some of those are definitely likely to pay they just need a good prod.
New Memberships for approval
Approve the membership of 4 new members, and defer 3 members to the next meeting.
| Moved By | Fletcher |
|---|---|
| Seconded By | Lisa |
| Status | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
IT Officer
* REPORT
Event Officer
* REMINDER - Don't forget to add events to the Goggle Calendar.
Rehearsal Room Coordinators
* REPORT
Quartermasters
* More restocking is being done
* Bar sales is up
Membership Officers
* report on numbers see above
Membership Storage Officer
* REPORT
Updates from subcommittees - discussions or requests for action.
Laser Subcommittee
* Gas strut failed on big red.
* Fixing underway. Cost is below $75 threshold.
IT Subcommittee
* REPORT
Promotions Subcommittee
* REPORT
Sponsored Memberships Panel
* REPORT
Infrastructure Subcommittee
* REPORT
News and discussions on events.
# Denotes run by non-members
Tech
Games
Cosplay and Craft
Music
General
Other (new and once off events)
Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.
Accepted by all members.
Add Lisa McCarthy to the Promotions Committee.
| Moved By | Iain |
|---|---|
| Seconded By | Vincent |
| Status | Accepted |
We need to schedule an Annual General Meeting before the end of September. Date, Time and Place. This must be at least 14 days from now, to allow for notice (21 if a special resolution is proposed).
Discussion:
Hold the Annual General Meeting at 1.00pm, 26 September, at the Perth Artifactory.
| Moved By | Steve |
|---|---|
| Seconded By | Vincent |
| Status | Accepted |
Action Items (if required)
| Action Items | Who |
|---|---|
| Send notice of AGM to all Members By xx/xx/2020 | Secretary |
The Constitution Rule 63.5 States 63.5 All funds of the Association must be deposited into the Association’s account within 10 working days after their receipt unless otherwise approved by the by-laws https://wiki.artifactory.org.au/doku.php?id=constitution#control_of_funds
Due to majority paying by EFTPOS or Bank Transfer or Through TidyHQ. The Artifactory collects little cash compared to the past partially a result of Covid.19. Thus it is proposed that the frequency of Banking be left with the Treasurer to decide and level of float needed to be kept for various events.
Motion Proposed motion The Committee waives the requirement for funds to be deposited within 10 working days as allowed under the Constitution Rule 63.5 and noting some funds need to be held as float for some events and workshops.
Motion Amended Motion The Committee waives the requirement for funds to be deposited within 10 working days as allowed under the Constitution Rule 63.5 and noting some funds need to be held as float for some events and workshops. This by-law ceases to be of effect on 31 March 2020
//To take effect from 23/08/2020 //
| Moved By | Stuart |
|---|---|
| Seconded By | Lisa |
| Status | Accepted |
Remember to set next meeting time before closing meeting!