Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.
| Moved By | Vincent |
|---|---|
| Seconded By | Iain |
| Status | Accepted |
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*Purchase a replacement Hard disk drive for server - IT - (Scott)
*Selling/disposal of printers - (Scott)
*Purchase a new tube for Little Red - Lasers - (Blake and Fletcher investigating)
*Email SCW/CHCW re: Artifactory involvement and external parties representing space. (Fletcher)
*Update Meeting template - Event Reporting - Sunday Crafternoon (Fletcher) DONE
*Purchase a Vectric Makerspace subscription - (Vincent has emailed) waiting on response - no reply
*DoorBot status report follow up with Lemming - (Vincent)-discussion ongoing.
*Zlab left in messy state. Remind members to cleanup after themselves. (Steve)
*Official warning to be given privately regarding conduct during event.(Steve to followup) DONE
*Update workspace usage policy to bylaws - (JM) DONE
*Update Intellectual property to bylaws - (JM) DONE
*Update Artifactory expenses proposal policy - (JM) DONE
*Update 3D printer prices - (JM) DONE
*Update subcommittee roles - (JM) DONE
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*Business as usual
The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report. We're also trialing an automated version of this report here.
| 30/11/2019 | 31/10/2019 | ||
|---|---|---|---|
| Bank Accounts (excluding Auspicing) | $12,618.87 | $12,943.70 | |
| Pending from TidyHQ/EFTPOS/Cash + Float | $944.32 | $558.17 | |
| BALANCE | $13,563.19 | $13,501.87 | Ideally should be larger than bond value |
| Guthrie St Bond | $6000 | $6000 | |
| Quarantined Funds | 30/11/2019 | 31/10/2019 | |
| Estimated Key Bond | $11,060.00 | $10,775.00 | |
| For Insurance 19/20 | $1,856.00 | $1,624.00 | +232 for each month due annually 31/3. ($2781.25 in 2019) |
| For TidyHQ 19/20 | $49.00 | $0.00 | +49 for each month due annually Oct. ($588.75 in 2019) |
| For Extra Outgoings 19/20 | $400.00 | $300.00 | +100 for each month due annually Aug. ($442.66 in 2019) |
| DESIRED BALANCE | $13,365.00 | $12,699.00 | |
| Funds Available (+Yes -NO) BALANCE-DESIRED BALANCE | $198.19 | $802.87 | |
| REVENUE (Excludes Bond + Money Collected on behalf of others) | Nov-19 | monthly average | |
| --------------------------------------------------------------- | ------------- | ----------------- | |
| Membership Income | $3,740 | $3,709 | |
| Space Cash (drinks/events/tool fees/casual) | $946 | $2,368 | |
| Fundraising/Grants | $1,000 | $718 | |
| Donations | $27 | ||
| Donations - For Membership | $90 | $83 | |
| TOTAL INCOME | $5,776 | $6,905 | |
| EXPENSES | $43,788 | monthly average | |
| Lease/Utilities/BOC/Bank Fees/Insurance | $5,150 | $5,222 | |
| Kitchenette/FundraisingFridge/Toiletries/Sale Program | $618 | $588 | |
| Total Regular Expenses | $5,768 | $5,810 | |
| Fundraising Expenses | $117 | $250 | |
| Equipment/Infrastructure Expenses | $365 | $502 | |
| Total Expense | $6,249 |
| Moved By | Fletcher |
|---|---|
| Seconded By | Jean-Michel |
| Status | Accepted |
Membership as at 2019-xx-xx:
-increase in members
| Moved By | Fletcher |
|---|---|
| Seconded By | Vincent |
| Status | Accepted |
Reports to be emailed in for review of committee when officer does not attend meeting.
Updates from subcommittees - discussions or requests for action.
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*Potential promotional to tie in
* Sponsored Memberships Panel
* +2 memberships
* Infrastructure Subcommittee
* We had a meeting. Did a bunch of stuff. coming up with a wish list.
News and discussions on events.
# Denotes run by non-members
Tech
Games
Cosplay and Craft
Music
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*Lots of self-made instruments
*New resident artist Danny.
*Ongoing sound problems (50hz hum and lots of noise)
*Future plans: Finish building lighting rig.
*Storage racks for PA equipment.
*Audio setup and troubleshooting session
*Make recording simpler (4 channels)
General
Idea to integrate calendars, Other (new and once off events)
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*Fringe make event. Collab with Machine learning group approved.
This is a report to the Committee and no action is required.
Pros and Cons of Auspicing a Grant for future reference.
Recommendations for the future
As the space evolves we've got more and more tools that have a serious risk of injury if used improperly. The Infrastructure subcommittee will usually have a high % of tool skilled members and can adequately identify the more dangerous tools.
By-law addition: Tool inductions
The Infrastructure Subcommittee may gate dangerous tools behind a tool specific induction at their discretion and appoint trainers.
A list of gated tools and appointed trainers must be made available on the wiki and on or near the tools themselves.
| Moved By | Fletcher |
|---|---|
| Seconded By | Vincent |
| Status | Accepted |
The laser subcommittee still hasn't bought a tube, should we adjust or rescind our spending motions and/or provide more direction for the subcommittee?
Committee discussion regarding laser tube decisions. Decision made at previous meeting still stands.
Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.
OTHER BUSINESS BODY
Remember to set NEXT_MEETING before closing meeting!
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*Purchase a replacement Hard disk drive for server - IT - (Scott)
*Purchase a Vectric Makerspace subscription - (Vincent has emailed) waiting on response - no reply
*DoorBot status report follow up with Lemming - (Vincent)-discussion ongoing.
*Selling/disposal of printers - (Scott)
*Email SCW/CHCW re: Artifactory involvement and external parties representing space. (Fletcher)
*Purchase a replacement Hard disk drive for server - IT - (Scott)
*Zlab left in messy state. Remind members to cleanup after themselves. (Steve)
*By-law addition: Tool inductions (JM)