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subcommittee_rules:subcommittee_rules
  1. The subcommittee system is designed to
    1. Relieve load from the main committee,
    2. Allow the main committee to benefit from the expertise of other members,
    3. Allow non-committee members to participate in the management of the space,
    4. Be open to scrutiny and observation by interested members (as is the main committee), and
    5. Be run in a friendly and collegial manner.
  2. Each subcommittee is subservient to the main committee and exists by fiat of the main committee.
  3. Committees can operate as they see fit within the guidelines, however operation must be either
    1. Democratic (a majority vote of a quorum of subcommittee members)
    2. By consensus (all subcommittee members are aware of, it has strong support from, and none are strongly against the proposal)
  4. A subcommittee has responsibility delegated to it by the main committee within defined terms of reference. The terms of reference are determined by the main committee.
  5. Any change of membership/Other changes require assent of the main committee (minuted at committee meeting) The subcommittee may invite others to observe and comment but note vote until change of membership is approved.
  6. The subcommittee is inactivated with all responsibilities referred back to the main committee if:
    1. The subcommittee membership falls below 2 members,
    2. There is no main committee member on the sub-committee,
    3. The main committee disbands the sub-committee.
    4. The subcommittee reports to the main committee that they have resolved to disband.
    5. The subcommittee acts outside their terms of reference.
    6. An annual or special general meeting is held (a motion may be passed to retain/reactivate all existing subcommittees subject to membership including a committee member).
  7. A quorum of a subcommittee is at least half.
  8. Each subcommittee has the following detailed on the wiki:
    1. Current Name
    2. Current Terms of reference
    3. Current Email list
    4. Current Members
    5. Minuted changes to the above made by the main committee or a quorum of the main committee.
  9. Within their area of responsibility, and if it is within their terms of reference, the sub-committee will be the appropriate place for normal members to:
    1. Obtain permission/training to access/operate,
    2. Request maintenance or obtain permission to maintain,
    3. Request a modification or obtain permission to modify, and
    4. Request updates on the current operational status.
  10. Any action taken by the subcommittee should be communicated to all members of the subcommittee (preferably by a message on the appropriate list or notes on the wiki)
    1. Sub-committees are encouraged to nominate a secretary to be responsible for minuting and reporting.
    2. Sub-committees should generally operate on a “plan” then “do” model which enables all members of the subcommittee to be aware of the plans before they are put into effect.
    3. Membership of a sub-committee does not give individuals the freedom to act unilaterally. A sub-committee has been formed by the main committee to allow a team to work on a task.
  11. The subcommittee should be ready and willing to report the current status of any action they are undertaking to:
    1. Their own members (on request)
    2. A main committee member (on request)
    3. The main committee (at each committee meeting)

More detailed information may require reference to particular subcommittee members, but in general this information should be available on that sub-committee's wiki page.

/var/www/wiki.artifactory.org.au/htdocs/data/pages/subcommittee_rules/subcommittee_rules.txt · Last modified: 20161019-1126 by elwell