The Perth Artifactory Wiki [ Shared ]

Process Guide for Open Days

One Month Before:

• Committee to resolve to have an open day, agree date, appoint 2 or more Open Day activists from the members.
• Announce date as an Event on:
  • Facebook
  • Wordpress blog
  • Twitter
  • member mailing list
• Call for helpers, demonstrations, activities
• Think up a gimmick
• Create Posters

Three Weeks Before:

• Put advertising posters up in membership-target Unis, Hobby Shops, Arts Centers, Remida, etc. And the Artifactory itself!!
• Firm up volunteer numbers, start thrashing out The Gimmick.
• “Bump” all tweets, events, etc; if possible with new images or some other bait.

Two weeks Before

• Build some demonstrations.
• Lock down assistants
• “Bump” all tweets, events, etc; if possible with new images or some other bait.

Week Before

• Make sure you have lots of membership forms, Artifactory flyers etc for attendees
• Put signs up explaining various parts of the Artifactory, some of the inventions, etc.
• Clean up - reduce tripping hazards, cables stren across paths, sweep machine room and organise scrap materials not to fall on people.
• Organize food + BBQ, if sizzling sausages.
• Work out a loose schedule for the day, so there are Events and Excitements at various times during the day.
• Restock Fridge, if needed
• Ensure all volunteers know the basic introductory speech / guided tour for visitors, and to get visitors to sign visitor book on exit.

On The Day

• Suggest noon start time on a Saturday so you have morning to do last minute scrambling
• Bring food, if sizzling sausages. Gas for BBQ.
• Make sure an Artifactory sign goes out the front of the building!
• Have a roster of greeters so that visitors are ushered in and given propaganda
• Make sure Visitors wear safety gear! Make sure prospective members understand we have insurance, take safety seriously, etc.