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process_guide:open_day

Process Guide for Open Days

One Month Before:

  • Committee to resolve to have an open day, agree date, appoint 2 or more Open Day activists from the members.
  • Announce date as an Event on:
    • Facebook
    • Wordpress blog
    • Twitter
    • member mailing list
  • Call for helpers, demonstrations, activities
  • Think up a gimmick
  • Create Posters

Three Weeks Before:

  • Put advertising posters up in membership-target Unis, Hobby Shops, Arts Centers, Remida, etc. And the Artifactory itself!!
  • Firm up volunteer numbers, start thrashing out The Gimmick.
  • “Bump” all tweets, events, etc; if possible with new images or some other bait.

Two weeks Before

  • Build some demonstrations.
  • Lock down assistants
  • “Bump” all tweets, events, etc; if possible with new images or some other bait.

Week Before

  • Make sure you have lots of membership forms, Artifactory flyers etc for attendees
  • Put signs up explaining various parts of the Artifactory, some of the inventions, etc.
  • Clean up - reduce tripping hazards, cables stren across paths, sweep machine room and organise scrap materials not to fall on people.
  • Organize food + BBQ, if sizzling sausages.
  • Work out a loose schedule for the day, so there are Events and Excitements at various times during the day.
  • Restock Fridge, if needed
  • Ensure all volunteers know the basic introductory speech / guided tour for visitors, and to get visitors to sign visitor book on exit.

On The Day

  • Suggest noon start time on a Saturday so you have morning to do last minute scrambling
  • Bring food, if sizzling sausages. Gas for BBQ.
  • Make sure an Artifactory sign goes out the front of the building!
  • Have a roster of greeters so that visitors are ushered in and given propaganda
  • Make sure Visitors wear safety gear! Make sure prospective members understand we have insurance, take safety seriously, etc.
/var/www/wiki.artifactory.org.au/htdocs/data/pages/process_guide/open_day.txt · Last modified: 20140312-0311 (external edit)