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committee:committeerulings

Committee Rulings

Including Classes of Membership, Officers & By-Laws.

NOTE: Should any rules here conflict with the WA Association Incorporation Act 2015 or the Constitution of the Perth Artifactory then that ruling is defunct.

Classes of Membership

The committee may make multiple classes of membership as per section 7.3 of the constitution.

Associate Membership - The Ambassador!

Defined at committee meeting 01/09/2018

Description: The Ambassador is appointed by committee and required to promote the Artifactory.

Associate Membership - Resident Artist - NoizeMaschin!!

Defined at committee meeting 01/09/2018

Description: Noizemaschin Residency - Every 3 months the Artifactory allows a Noizemaschin panel-selected Audio Artist 3 months membership, with guaranteed NM performances slots. The Artist is to build wacky things or engage with the Artifactory in some way, and demonstrate their inventions at NoizeMachin!!

  • While the Noizemaschin Panel selects the Artist, the Artist must be formally approved by the Committee
  • The Artist is expected to play at 3 Noizemaschin events (where possible)
  • The Artist will be provided with a key to the Artifactory. (No bond required)
  • Tool usage fees apply at the same rate as Full or Concession members for the artist
  • The membership lasts for a period of 3 month.
  • A person can only hold this membership once.

Associate Membership - Sponsored Student Membership

Defined at committee meeting 24/11/2018

  • This membership is paid for via Member Sponsorship Donations at the same rate as a Concession membership.
  • The Committees chosen panel of at least 3 (comprising of at least one Committee member) will select who.
  • The length of this membership is a maximum of 3 months.
  • The Perth Artifactory Committee has the right to cancel an individuals membership at any time.
  • This membership is not open to current and past members of the Perth Artifactory Inc members including recipients of this sponsored membership.
  • The member must be a tertiary student and at least 18 years of age.
  • Gives access to the Artifactory and equipment.
  • Access to the communal workshop space indoor and outdoor work areas (excluding the Rehearsal Room).
  • Access to and usage of heavy duty tools, machines and facilities.
  • Tool usage fees are payable on some tool use (at member rate).
  • Discounts on Artifactory run events and workshops.
  • 24/7 access to the Artifactory can be granted with this membership but it requires a key bond of equivalent to a concession membership to be paid.

Band Membership

Defined at committee meeting 01/09/2018

Description: The Artifactory Rehearsal Room is a shared rehearsal space, used by bands with band membership of the Perth Artifactory. Use of Artifactory tools/equipment etc is encouraged, but charged at the casual use rates.

  • Band membership fees are set at $100/month.
  • Each band pays a $100 key bond(refundable upon return of key so long as the band is up to date with membership fees)
  • The band is provided with only one key to the room.
  • Only the nominated contact person in the band has voting rights under the Artifactory constitution

Band membership entitles each band to the following:

  • 3 rehearsal slots/month;
  • Extra bookings may be made if a slot is free, no earlier than 48 hours in advance of the time you are booking
  • Free entry for band members to NoizeMaschin!! and the ModularSynth building nights
  • A rehearsal slot is considered (broadly) to be a morning, afternoon or evening.
  • The band members are part of the wider Artifactory community, and are encouraged to be part of that community and work with the others to help make the space usable for everyone.

Band membership restrictions:

The following times have restrictions on the use of the room due to other Artifactory events at which use of the rehearsal room interferes due to sound spill. There may also be others on a one-off basis that will be communicated to the bands when known.

  • 3rd Tuesday(usually) evening of each month – quiet* bands only (ADUG Monthly Meeting)
  • 4th/Last Tuesday(usually) evening of each month – no rehearsals permitted (NoizeMaschin!!)
  • Wednesday evenings – quiet# bands only

# Quiet Bands are defined as not including an acoustic drum kit, a maximum of 2 guitars/amps, and a willingness to turn the volume down if requested. Again, please make yourselves known to any others using the Artifactory while you are rehearsing to make this a comfortable conversation if required.

Concession Membership

Defined at committee meeting 01/09/2018

  • Membership subscription is $45 per month (Paid Monthly/Annually)
  • Gives access to the Artifactory and equipment for adult(18+) 
  • Access to the communal workshop space indoor and outdoor work areas. (Excluding the Rehearsal Room)
  • Access to and usage of heavy duty tools, machines and facilities.  
  • Tool usage fees are payable on some tool use. 
  • Discounts on Artifactory run Events and workshops
  • For 24/7 access. A key bond equivalent to 3 months of membership is payable. 

Full Membership

Defined at committee meeting 01/09/2018

  • Membership subscription is $75 per month (Paid Monthly/Annually)
  • Gives access to the Artifactory and equipment for adult(18+) 
  • Access to the communal workshop space indoor and outdoor work areas. (Excluding the Rehearsal Room)
  • Access to and usage of heavy duty tools, machines and facilities.  
  • Tool usage fees are payable on some tool use. 
  • Discounts on Artifactory run Events and workshops
  • For 24/7 access. A key bond equivalent to 3 months of membership is payable. 

Officers

IT Officer

Defined at committee meeting 2018-09-29

  • Maintain the operational integrity of mission critical systems to level determined by the Management Committee
  • Maintain and enforce privacy and security policies across all areas of responsibility
  • Oversee the IT Subcommittee and provide vision and top level decision making (This also applies to dispute resolution within the IT Subcommittee and future expansion and use of equipment)
  • Work with interested parties to promote and coordinate IT “Projects” with the assistance of the IT Subcommittee
  • Act with the best interest/level of service of the Artifactory Members in mind

Events Officer(s)

Defined at committee meeting 2018-10-27

  • Post events to social media/calendars in coordination with event hosts
  • Coordinating with external groups that wish to run events at the space
  • Coordinate with existing non-member event hosts
  • Perform event host duties for events run by “The Artifactory” or delegate to another member
  • Contact rehearsal room coordinator if an event will conflict with general space noise restrictions

Rehearsal Room Coordinator(s)

Defined at committee meeting 2018-10-27

  • Advocate for band members
  • Monitor rehers…@artifactory.org.au
  • Coordinate rehearsal room casual usage

Quartermaster(s)

Defined at committee meeting 2018-10-27

  • Coordinate member stocking of the Bar/Kitchen/Toilets
  • Field stocking requests from members

Safety Auditor(s)

Defined at committee meeting 2018-10-27

  • Act as liaison between members and the Management Committee with regards to safety
  • Coordinate safety meetings to discuss relevant issues with members as appropriate
  • Coordinate first aid kit audits
  • Coordinate extinguisher checks
  • Field safety related reports from members and direct as appropriate

Membership Officer(s)

Defined at committee meeting 2018-10-27

  • Point of contact for new members and monitor in…@artifactory.org.au
  • Able to add RFID access
  • Maintain checklists for space/workshop inductions
  • Responsible for coordinating open days

By-Laws

Artifactory Expenses

Defined at committee meeting 01/09/2018

The Committee allows the Treasurer to pay/reimburse for the following expenses without needing to seek committee approval

  • lease and variable outgoings, building bonds
  • fund Raising Fridge/Kitchenette Supplies (sell-able items)
  • consumables for cleaning the Artifactory + toiletry supplies
  • internet, welding gas, rubbish disposal, bank fees, merchant fees, fees associated with maintaining the membership database/management, electricity

Car Park

Defined at committee meeting 29/09/2018

  • Car Parking Bays cannot be occupied for ongoing projects (more than a day unless authorised by committee and at a cost determined by the committee)

Casual Makers

Defined at committee meeting 01/09/2018

  • Cost per day is $10(Casual Access Rate) plus applicable tool usage fees. If a person is attending a workshop/event that counts as paid for the day unless otherwise stated. (Events similar to Noizemaschin do not count as paid)

Events and Workshops

Defined at committee meeting 29/09/2018

  • Any committee member may authorise a new workshop or event if
    1. it will bring in the casual User minimum rate per attendee (excluding members)
    2. does not require exclusive access of the Artifactory
    3. does not conflict with another event/workshop unless the Event Coordinators of the other Workshop sees no conflict
    4. will not conflict with persons using noisy tools
    5. will not hinder a band using the Rehearsal room.
    6. must be added to the google calendar

Money Donations

Defined at committee meeting 24/11/2018

  1. Any money received by the Artifactory as a donation must go into the “Perth Artifactory - Donations” account.
  2. Types of money donations maybe “General Donations”, “Sponsoring a Member Donation”, “Event/Workshop Support Donation”, “Specified Equipment/Venue enhancements”
  3. If the donor wishes to be remain anonymous, it shall be recorded in TidyHQ and the Secretary informed.
General Donations (not specified)
  • Shall only be used for the Equipment/Venue Enhancements or held until direction for use is given by the Committee. (This allows the Treasurer to draw funds from general donations for equipment and venue enhancements as approved as by the Committee.)
Donations for Specified Equipment/Venue Enhancement
  • Shall be used for the purpose of the Specified Equipment/Venue enhancements.
  • If the Committee is satisfied that cause of the donation has completed the purpose, leftover monies can be treated as a general donation.
Member Sponsorship Donations
  • Funds can only be used to Sponsor Associate Memberships if the Membership Classification allows it.
  • The process as to who receives the sponsored membership is through a committee selected member panel who will choose sponsored members from a publicly advertised process on the Artifactory website.
  • If any panel member has a close connection to an individual applying, they must excuse themselves from the selection panel.
  • The Artifactory Committee as part of the constitution still has to accept the nominated Associate Membership like any membership.
Donations to support a particular event or workshop.
  • Shall be used for the purpose of supporting the event/workshop
  • Cannot be treated as a donation if an individual or group that runs the event/workshop benefits financially from the event/workshop.
  • If the Committee is satisfied that cause of the donation has completed the purpose, leftover monies can be treated as a general donation

Physical Keys + Safe Access

Defined at committee meeting 29/09/2018

  • A record of who has Physical Keys + Safe Access to the Artifactory shall be maintained in TidyHQ by the Secretary.
  • The Safe Combination must be updated as a minimum within one month after of any AGM by the Treasurer and the Combination must be provided to the new Committee
  • The Committee allows the Office Bearers of the Association to give selected Artifactory members the safe access code if it is to assist with functioning of the Artifactory and to assist Office Bearers perform their function. Should any person be granted access, the Secretary must be informed. (Reasoning - is to allow for cash to be made secure when no Committee member is present for events that make significant cash, or allow a member to assist with giving out new RFID keys, etc)

Rehearsal Room - Casual Usage

Defined at committee meeting 01/09/2018

  • The rehearsal room can be used on a casual basis -
  • Bands come through on a per session trial basis under supervision of Rehearsal Room Coordinator
  • $40 per session
  • 3 hour cut off limit

RFID Keys for Members

Defined at committee meeting 01/09/2018

  • RFID keys are provided to members based on their membership classification.
  • RFID issued needed to be recorded in TidyHQ and with Doorbot
  • Should a person move from one classification to another. The Key bond that they are required to hold can be based on one of the previous classifications that they have held or based on a previous membership fee amount
  • Members RFID Keys can be disabled by committee.
  • Prior 01/09/2018 - for some reason or another in the past. It is noted that for some long standing members do not have a key bond.

RFID Keys for Non-members

Defined at committee meeting 01/09/2018

Description: RFID Keys are allowed to be given to non-members IF

  1. it is to facilitate the running of a regular workshop (after it has been run a couple of times)
  2. approved by 3 committee members
  3. on the condition that keys are only to be used for the workshop (not general admittance) unless they are member

Tool Usage Fees

Defined at committee meeting 01/09/2018

Description: Whilst the membership fee allows access to our many machines, some of which have an additional timed cost for use, this allows for money to go towards to maintaining and upkeep of the machines.

Casual users of the Artifactory pay the tool usage fee plus the casual access rate to the Artifactory. The casual access fee may collected as part of a cost for a workshop/event.

Laser Cutters:

  • Member Rate: Big Red $0.20 Little Red $0.10 per minute rounded up to the nearest dollar.
  • Casual User Rate: $5 per 10 minutes rounded up to the nearest $5.

Welding:

  • Member Rate: $20 an hour or part there of
  • Casual User Rate: $20 an hour or part there of

3D Printer:

  • Member Rate: $0.20 per gram
  • Casual User Rate: $0.20 per gram

CNC Machines:

  • Member Rate: $0.10 per minute rounded up to the nearest dollar.
  • Casual User Rate: $5 per 10 minutes rounded up to the nearest $5.
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committeerulings.txt · Last modified: 20181211-0807 by stuartm