Perth Artifactory

Committee:committee_meeting_2020.09.26

COMMITTEE MEETING 2020.09.26 - POST AGM

Agenda

  1. Elect office bearers
  2. Reaffirm Subcommittees
  3. Review Previous Meeting's Minutes
  4. Review Previous Meeting's Action Items
  5. Other Business

Minutes

Members Present

  • Present: Everyone
  • Apologies: -
  • Absent: -
  • Observing: none
  • Minute taker: Vincent
  • Chair: Iain

Meeting Times

  • Opened: 1.56 pm
  • Closed: 2.11 pm
  • Next meeting: 1.00 pm, 21st Nov

Elect office bearers

How to do it

  • Chair: Iain Graham
  • Dep Chair: Beau Daley
  • Treasurer: Fletcher Boyd
  • Secretary: Vincent Dalstra
  • Dep Treasurer (informal role) Scott Simons
  • Dep Secretary (informal role) -

Reaffirm Subcommittees

Subcommittee Bylaw rule 6F - At the first Committee Meeting after the AGM or SGM all subcommittees will be dissolved unless reaffirmed by the management committee subject to membership including a committee member

List of which committee Member(s) is on which Subcommittee

  • Lasers - Blake, Fletcher
  • Sponsored memberships - Jason
  • Infrastructure - Fletcher, Iain, Beau
  • Promotions - Scott
  • IT infrastructure - Vincent, Scott, Blake
Reaffirm listed Subcommitteess. Moved By Iain
Seconded By Vincent
Status Accepted

Review Previous Meeting's Minutes

  • No discussion needed.

Accept the previous meetings minutes

Moved By Steve
Seconded By Fletcher
Status Accepted

Review Previous Meeting's Action Items

Defer review on action items until next meeting???????????

Moved By Steve
Seconded By Fletcher
Status Accepted

Other Business

This needs to be done - It may take months!

Change Passwords/codes/access to committee stuff and things etc etc etc. Who

  • Google Group/Facebook/Slack/Google Suite/Safe/The many IT thingys/TidyHQ

Next Meeting

Date: xx/xx/xx Time:

Emergency Business

Brought by Fletcher

Appoint Johannes Chuah as the new rehearsal room coordinator

Moved By Fletcher
Seconded By Lisa
Status Accepted

Bank Accounts

Brought by Fletcher.

Remove Steve and Tim.

Add Iain, Vincent, Beau.

Moved By Fletcher
Seconded By Steve
Status Accepted

Change meeting period

Brought by Iain.

Reduce the meeting period from every month to every two months.

Does not require a vote.

(Met with favour).