Perth Artifactory

Committee:committee_meeting_2020.08.22

Committee Meeting 2020.08.22

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.

Minutes

Members Present

  • Present: Iain, Fletcher, Vincent, Hugh, Lauren, Stuart, Melanie, Steve, Lisa, Scott
  • Apologies: Scott
  • Absent: None
  • Observing: Beau Daley
  • Minute taker: Vincent
  • Chair: Iain

Meeting Times

  • Opened: 3.15pm (PLANNED: 3.00pm)
  • Closed: 3.55pm
  • Next meeting: See end of minutes

Review Previous Meeting's Minutes

  • Some of the members “accepted” last meeting do not exist.

Motion: Remove the following names from the previous “members accepted” section.

  • Marius Basanovic
  • Sandra
Moved By Hugh
Seconded By Fletcher
Status Accepted

Review Previous Meeting's Action Items

Action Items Who Status
Update wiki (list of committee members) Vincent Dalstra
Add appointee to user groups (tidyHQ, Slack, wiki) Vincent Dalstra all but wiki
Assign key Vincent Dalstra

Correspondence

  • Makerspace people from Bunbury came in. Vincent showed them around.
    • No correspondence since then.

Incident Reports

  • INCIDENTS - note any that are reported and discuss if needed

Property Report

  • CAD room:
    • Progress.
    • 2/3 coats ceiling. Will be followed by walls, then dealing with floor.
  • Letterboxes and sign are still down.
    • No ETA has been given by WaterCorp

Chairperson's Report

  • Nothing to report.

Treasurer's Report

  • Situation is postive.
  • TidyHQ fees will increase next year (+20%, ~120$ a year)

Expenses for Approval

  • None

Membership Report

Membership as at 2020-08-19:

  • 45 Full Members (Monthly+Annual);
  • 34 Concession Memberships (Monthly+Annual);
  • 2 Band Memberships
  • 2 Associate Memberships

Maybe 8-12 less Full+Concession under the 90 day overdue unpaid invoice rule. Some of those are definitely likely to pay they just need a good prod.

New Memberships for approval

  • CONCESSION - Naomi Latky, Andrew Larder, Lee Connor, Judith Huang
  • FULL - Alex Trushin, Guy Longthorn, Nicholas Johnson
  • BAND - none

Approve the membership of 4 new members, and defer 3 members to the next meeting.

  • Defer: Alex Trushin, Andrew Larder, Lee Connor.
  • Accept: Naomi Latky, Judith Huang, Guy Longthorn, Nicholas Johnson
Moved By Fletcher
Seconded By Lisa
Status Accepted

Officer Reports

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

  • REPORT

Event Officer

  • REMINDER - Don't forget to add events to the Goggle Calendar.

Rehearsal Room Coordinators

  • REPORT

Quartermasters

  • More restocking is being done
  • Bar sales is up

Membership Officers

  • report on numbers see above

Membership Storage Officer

  • REPORT

Subcommittee Reports

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

  • Gas strut failed on big red.
    • Fixing underway. Cost is below $75 threshold.

IT Subcommittee

  • REPORT

Promotions Subcommittee

  • REPORT

Sponsored Memberships Panel

  • REPORT

Infrastructure Subcommittee

  • REPORT

Event/Workshop Coordinator Reports

News and discussions on events.

# Denotes run by non-members

Tech

  • ADUG - (Coordinators: Richard Harrington, Scott Hollows#) -
  • Arduino U - (Coordinators: Hugh, Doug) -
  • Open Source Hackers (Coordinators: Stephen Price#) -

Games

  • Chess Knight (Coordinator: Stuart) - removing from event list. Others are welcome to take over this going forward.

Cosplay and Craft

  • Cosplay (Coordinator: Scott) - none scheduled
  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - running around 2 a month
  • PikPI Cosplay Workshops (Coordinators: Hayleye#) - none scheduled

Music

  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) -
    • Doing well. ~20 non-members last event.
  • Mostly Modular Synth (Coordinators: Hugh, Jon) - none scheduled
  • Noizemaschin!! (Coordinators: Stuart, Tim, Skot) - 9th Birthday was spectacular. People should check it out on Youtube.
    • Online has increased participation.
    • Coming Noizemaschin is postponed.

General

  • General Hacking Day (Coordinator: Committee) -
  • Open Day (Coordinator: Steve Hodges) -
  • Wine & Design (Coordinator: Committee) -
    • Good.
  • Workshop Wednesday (Coordinator: Fletcher) -

Other (new and once off events)

  • Sewing Workshop #1 and #2 - Committee approved to waive standard rules for Artifactory fees per person to assist getting this workshop up and running. Longer term what would we like to charge non-members for attending this workshop?
    • Kymberli Lim will indefinitely loan to the space a Brother SL-100 Sewing Machine and a Kinect v1 3D Scanner.

Other Business

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Emergency Business - Add Lisa McCarthy to the Promotions committee

Accepted by all members.

Add Lisa McCarthy to the Promotions Committee.

Moved By Iain
Seconded By Vincent
Status Accepted

Schedule Annual General Meeting

We need to schedule an Annual General Meeting before the end of September. Date, Time and Place. This must be at least 14 days from now, to allow for notice (21 if a special resolution is proposed).

Discussion:

  • This is part of a long weekend.
    • People can vote by proxy.

Hold the Annual General Meeting at 1.00pm, 26 September, at the Perth Artifactory.

Moved By Steve
Seconded By Vincent
Status Accepted

Action Items (if required)

Action Items Who
Send notice of AGM to all Members By xx/xx/2020 Secretary

COvid.19

  • We should get big bottles of hand Sanitizer and put them out in the space.
    • Since our financial situation is fairly good, we can do this.

New Bylaw - Control of Funds

The Constitution Rule 63.5 States 63.5 All funds of the Association must be deposited into the Association’s account within 10 working days after their receipt unless otherwise approved by the by-laws https://wiki.artifactory.org.au/doku.php?id=constitution#control_of_funds

Due to majority paying by EFTPOS or Bank Transfer or Through TidyHQ. The Artifactory collects little cash compared to the past partially a result of Covid.19. Thus it is proposed that the frequency of Banking be left with the Treasurer to decide and level of float needed to be kept for various events.

Motion Proposed motion The Committee waives the requirement for funds to be deposited within 10 working days as allowed under the Constitution Rule 63.5 and noting some funds need to be held as float for some events and workshops.

Motion Amended Motion The Committee waives the requirement for funds to be deposited within 10 working days as allowed under the Constitution Rule 63.5 and noting some funds need to be held as float for some events and workshops. This by-law ceases to be of effect on 31 March 2020

To take effect from 23/08/2020

Moved By Stuart
Seconded By Lisa
Status Accepted

End of Meeting

Remember to set next meeting time before closing meeting!

  • Next meeting: 3.00pm 26 September (after the AGM).
    • Online attendance may have to be considered.

Action Summary

  • LIST ACTIONS AND ACTIONEES