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committee:committee_meeting_2020.03.28 [2020/03/25 13:18]
stuartm
committee:committee_meeting_2020.03.28 [2020/03/28 18:37] (current)
jeanmichel
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 ====== Minutes ====== ====== Minutes ======
 ==== Members Present ==== ==== Members Present ====
-  * Present: ​NAMES+  * Present: ​Mel, Stuart, Fletcher, Iain, Scott, Vincent, Lauren, Steve, Jean-Michel,​Hugh
   * Apologies: NAMES   * Apologies: NAMES
-  * Absent: ​NAMES +  * Absent: ​Hugh 
-  * Observing: ​NAMES +  * Observing: ​Google 
-  * Minute taker: ​NAME +  * Minute taker: ​Jean-Michel 
-  * Chair: ​NAME+  * Chair: ​Iain
  
 ==== Meeting Times ==== ==== Meeting Times ====
-  * Opened: ​OPEN+  * Opened: ​6:11PM
   * Closed: CLOSE   * Closed: CLOSE
   * Next meeting: See end of minutes   * Next meeting: See end of minutes
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   * DISCUSSION   * DISCUSSION
  
-^ Moved By | MOVER +^ Moved By | Stu 
-^ Seconded By | SECONDER ​|  +^ Seconded By | Mel |  
-^ Status | Accepted/​Rejected ​|+^ Status | Accepted |
 ==== Review Previous Meeting'​s Action Items ==== ==== Review Previous Meeting'​s Action Items ====
 **ACTIONS** **ACTIONS**
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 ---- ----
 ===== Correspondence ===== ===== Correspondence =====
-  * CORRESPONDENCE+  * East Metro Health Service - Making facemasks etc. discussion ongoing 
 +    *potentially ​
  
 ---- ----
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 ===== Chairperson'​s Report ===== ===== Chairperson'​s Report =====
-  * CHAIRPERSON+  * really good job with covid19 stuff
  
 ---- ----
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 The Treasurer'​s Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.  ​ The Treasurer'​s Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.  ​
 +  * we may need to maintain 85-90% to avoid closure - with no external intervention.
  
 ---- ----
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 ===== Membership Report ===== ===== Membership Report =====
-**Current Status** 
- 
-Membership as at 2020-xx-xx: 
- 
-  * X (+X / -X) Full Members (Monthly+Annual);​ 
-  * X (+X / -X) Concession Memberships (Monthly+Annual);​ 
-  * X (+X / -X) Band Memberships 
-  * X (+X / -X) Associate Memberships 
-  
-**Cancelled Non-Payment** 
- 
-Memberships to be cancelled for Non-Payment (+90 days due): 
-  * MEMBER_NAME 
- 
  
 **New Memberships for approval** **New Memberships for approval**
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   * BAND - NAMES   * BAND - NAMES
  
-^ Moved By | MOVER +^ Moved By | Fletcher ​
-^ Seconded By | SECONDER ​|  +^ Seconded By | Vincent ​|  
-^ Status | Accepted/​Rejected ​|+^ Status | Accepted |
  
 ---- ----
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  **IT Officer**  **IT Officer**
-    * REPORT +    * Working on server migrations 
- ​**Event Officer** +    * all info being updated on wiki and #helldesk 
-    * REPORT+  
 +**Event Officer** 
 +    * Everything cancelled
  ​**Rehearsal Room Coordinators**  ​**Rehearsal Room Coordinators**
-    * REPORT +    * Currently discussing with James and Aaron. If they both still want to use band room, wed look at having Aaron on Thursdays on the stage, and James for a single regular night in the bandroom. 
- ​**Quartermasters** +      * Stage use would be booked in the main calendar (as well as bandroom calender) and membership notified. 
-    * REPORT+**Quartermasters** 
 +    * Suspending sales
  ​**Membership Officers**  ​**Membership Officers**
-    * REPORT+    * Nothing to report
  ​**Membership Storage Officer**  ​**Membership Storage Officer**
-    * REPORT+    * Nothing to report
  
 ---- ----
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 **Laser Subcommittee** **Laser Subcommittee**
-    * REPORT+    * Lasers working - will keep working
 **IT Subcommittee** **IT Subcommittee**
     * REPORT     * REPORT
 **Promotions Subcommittee** **Promotions Subcommittee**
-    * REPORT+    * Supanova may not happen
 **Sponsored Memberships Panel** **Sponsored Memberships Panel**
-    * REPORT+    * Nothing to Report
 **Infrastructure Subcommittee** **Infrastructure Subcommittee**
-    * REPORT+    * last of stuff acquired for  CAD room 
 +    * avoiding spending money
  
 ---- ----
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   * ADUG - (Coordinators:​ Richard Harrington, Scott Hollows**#​**) -   * ADUG - (Coordinators:​ Richard Harrington, Scott Hollows**#​**) -
-  * Arduino U - (Coordinators:​ Hugh, Doug) - +  * Arduino U - (Coordinators:​ Hugh, Doug) - cancelled 
-  * Open Source Hackers (Coordinators:​ Stephen Price**#**) -+  * Open Source Hackers (Coordinators:​ Stephen Price**#**) - cancelled
  
 **Games** **Games**
  
-  * ARTIfrag (Coordinator:​ Iain) - +  * ARTIfrag (Coordinator:​ Iain) - cancelled 
-  * Chess Knight (Coordinator:​ Stuart) - +  * Chess Knight (Coordinator:​ Stuart) - cancelled
  
 **Cosplay and Craft** **Cosplay and Craft**
  
-  * Cosplay (Coordinator:​ Scott) - +  * Cosplay (Coordinator:​ Scott) - cancelled 
-  * Leathercraft Workshops (Coordinator:​ Andrew L aka Western Leathercraft) - +  * Leathercraft Workshops (Coordinator:​ Andrew L aka Western Leathercraft) - cancelled 
-  * PikPI Cosplay Workshops (Coordinators:​ Hayleye**#​**) -+  * PikPI Cosplay Workshops (Coordinators:​ Hayleye**#​**) - cancelled
  
 **Music** **Music**
  
-  * DIY Synth (Coordinator:​ Nathan Thompson, Andrew nonlinearcircuits**#​**) - +  * DIY Synth (Coordinator:​ Nathan Thompson, Andrew nonlinearcircuits**#​**) - cancelled 
-  * Mostly Modular Synth (Coordinators:​ Hugh, Jon) -+  * Mostly Modular Synth (Coordinators:​ Hugh, Jon) - cancelled
   * Noizemaschin!! (Coordinators:​ Stuart, Tim, Jean-Michel,​ Skot)  -   * Noizemaschin!! (Coordinators:​ Stuart, Tim, Jean-Michel,​ Skot)  -
 +    * NM!! #105 - live streaming edition. 8(ish) acts to be edited into a single video and streamed on NoizeMaschin!! Youtube channel.
 +    * Cheers to Alwyn, SKoT, Ethan, Tim and Stu for their help to organise. ​
  
 **General** **General**
  
-  * General Hacking Day (Coordinator:​ Committee) - +  * General Hacking Day (Coordinator:​ Committee) - Cancelled 
-  * Open Day (Coordinator:​ Steve Hodges) - +  * Open Day (Coordinator:​ Steve Hodges) - Cancelled 
-  * Wine & Design (Coordinator:​ Committee) - +  * Wine & Design (Coordinator:​ Committee) - Cancelled 
-  * Workshop Wednesday (Coordinator:​ Fletcher) -+  * Workshop Wednesday (Coordinator:​ Fletcher) - 8 people, last one open for public.
  
 **Other** (new and once off events) **Other** (new and once off events)
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 ---- ----
- 
  
 ===== Other Business ===== ===== Other Business =====
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 Due to recent Coronavirus,​ Steve has been unable to work on vending machine. Due to recent Coronavirus,​ Steve has been unable to work on vending machine.
-Request to extend vending machine restoration till 30th June, 2020+Request to extend vending machine restoration till 30th September, 2020
  
 **Motion** (if required) **Motion** (if required)
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 ^ Moved By | Jean-Michel | ^ Moved By | Jean-Michel |
-^ Seconded By | SECONDER ​|  +^ Seconded By | Stu |  
-^ Status | Accepted/​Rejected ​|+^ Status | Accepted |
  
 Action Items (if required) Action Items (if required)
  
 ^ Action Items^ Who |  ^ Action Items^ Who | 
-| Progress Report By 31/05/2020 | Steve |+| Progress Report By 31/08/2020 | Steve |
 | Inform | Committee | | Inform | Committee |
  
 ---- ----
- 
-==== OTHER BUSINESS EXAMPLE - DO NOT DELETE UNTIL DAY OF MEETING ==== 
- 
-What/​Inform/​Issue 
- 
-**Motion** (if required) 
- 
-//Motion Text// 
- 
-//To take effect from xx/xx/2020 // (if new bylaw allow time for example for the website/​wiki/​tidyHQ to be updated.) 
- 
-^ Moved By | MOVER | 
-^ Seconded By | SECONDER |  
-^ Status | Accepted/​Rejected | 
- 
-Action Items (if required) 
- 
-^ Action Items^ Who |  
-| do/​buy/​make/​implement the thing. By xx/xx/2020 | | 
-| update website/​wiki/​TidyHQ/​bylaws/​etc | | 
-| Inform | | 
- 
----- 
- 
  
 ===== End of Meeting ===== ===== End of Meeting =====
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 Remember to set **next meeting time** before closing meeting! Remember to set **next meeting time** before closing meeting!
  
-  * Next meeting: ​NEXT_MEETINGN weeks+  * Next meeting: ​Sat 25th4pm
  
 ===== Action Summary ===== ===== Action Summary =====
  
   * LIST ACTIONS AND ACTIONEES   * LIST ACTIONS AND ACTIONEES