Perth Artifactory


Committee Meeting 2020.03.28

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.


Members Present

  • Present: Mel, Stuart, Fletcher, Iain, Scott, Vincent, Lauren, Steve, Jean-Michel,Hugh
  • Apologies: NAMES
  • Absent: Hugh
  • Observing: Google
  • Minute taker: Jean-Michel
  • Chair: Iain

Meeting Times

  • Opened: 6:11PM
  • Closed: CLOSE
  • Next meeting: See end of minutes

Review Previous Meeting's Minutes

Moved By Stu
Seconded By Mel
Status Accepted

Review Previous Meeting's Action Items


  • Rehearsal Room Coordinator appointment
    • Provide admin access to as required (Stuart) Done
    • Set up band membership notifications (Fletcher)
  • Update the Artifactory Expenses By-Law
    • Update Wiki (Fletcher)
  • Membership Class Modification: Resident Artist
    • Update website (Fletcher)
    • Update wiki (Fletcher)
    • Inform membership via Slack/Email (Fletcher)
    • Inform NM community
  • New policies in response to COVID-19
    • Implement Covid19 emergency measures (Fletcher, Steve and various members) -Ongoing


  • East Metro Health Service - Making facemasks etc. discussion ongoing
    • potentially

Incident Reports

  • INCIDENTS - note any that are reported and discuss if needed

Property Report


Chairperson's Report

  • really good job with covid19 stuff

Treasurer's Report

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

  • we may need to maintain 85-90% to avoid closure - with no external intervention.

Expenses for Approval

Moved By MOVER
Seconded By SECONDER
Status Accepted/Rejected

Membership Report

New Memberships for approval

  • CONCESSION - Jim Tuckwell
  • FULL - Dave Madgwick
Moved By Fletcher
Seconded By Vincent
Status Accepted

Officer Reports

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

  • Working on server migrations
  • all info being updated on wiki and #helldesk

Event Officer

  • Everything cancelled

Rehearsal Room Coordinators

  • Currently discussing with James and Aaron. If they both still want to use band room, wed look at having Aaron on Thursdays on the stage, and James for a single regular night in the bandroom.
    • Stage use would be booked in the main calendar (as well as bandroom calender) and membership notified.


  • Suspending sales

Membership Officers

  • Nothing to report

Membership Storage Officer

  • Nothing to report

Subcommittee Reports

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

  • Lasers working - will keep working

IT Subcommittee


Promotions Subcommittee

  • Supanova may not happen

Sponsored Memberships Panel

  • Nothing to Report

Infrastructure Subcommittee

  • last of stuff acquired for CAD room
  • avoiding spending money

Event/Workshop Coordinator Reports

News and discussions on events.

# Denotes run by non-members


  • ADUG - (Coordinators: Richard Harrington, Scott Hollows#) -
  • Arduino U - (Coordinators: Hugh, Doug) - cancelled
  • Open Source Hackers (Coordinators: Stephen Price#) - cancelled


  • ARTIfrag (Coordinator: Iain) - cancelled
  • Chess Knight (Coordinator: Stuart) - cancelled

Cosplay and Craft

  • Cosplay (Coordinator: Scott) - cancelled
  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - cancelled
  • PikPI Cosplay Workshops (Coordinators: Hayleye#) - cancelled


  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - cancelled
  • Mostly Modular Synth (Coordinators: Hugh, Jon) - cancelled
  • Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) -
    • NM!! #105 - live streaming edition. 8(ish) acts to be edited into a single video and streamed on NoizeMaschin!! Youtube channel.
    • Cheers to Alwyn, SKoT, Ethan, Tim and Stu for their help to organise.


  • General Hacking Day (Coordinator: Committee) - Cancelled
  • Open Day (Coordinator: Steve Hodges) - Cancelled
  • Wine & Design (Coordinator: Committee) - Cancelled
  • Workshop Wednesday (Coordinator: Fletcher) - 8 people, last one open for public.

Other (new and once off events)

  • OTHER Events

Other Business

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Vending Machine Extension

Due to recent Coronavirus, Steve has been unable to work on vending machine. Request to extend vending machine restoration till 30th September, 2020

Motion (if required)

Extend time limit for vending machine restoration

until 30/06/2020

Moved By Jean-Michel
Seconded By Stu
Status Accepted

Action Items (if required)

Action Items Who
Progress Report By 31/08/2020 Steve
Inform Committee

End of Meeting

Remember to set next meeting time before closing meeting!

  • Next meeting: Sat 25th, 4pm

Action Summary