committee:committee_meeting_2019.12.07

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committee:committee_meeting_2019.12.07 [2019/12/04 23:01]
fletcher
committee:committee_meeting_2019.12.07 [2020/03/12 12:49] (current)
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 ====== Minutes ====== ====== Minutes ======
 ==== Members Present ==== ==== Members Present ====
-  * Present: NAMES+  * Present: Hugh, Vincent, Fletcher, Lauren, Jean, Stuart, Iain
   * Apologies: Melanie   * Apologies: Melanie
-  * Absent: NAMES+  * Absent: Steve
   * Observing: NAMES   * Observing: NAMES
-  * Minute taker: NAME +  * Minute taker: Jean-Michel 
-  * Chair: NAME+  * Chair: Iain
  
 ==== Meeting Times ==== ==== Meeting Times ====
-  * Opened: OPEN +  * Opened: 3:08pm 
-  * Closed: CLOSE+  * Closed: 3:43pm
   * Next meeting: See end of minutes   * Next meeting: See end of minutes
  
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   * DISCUSSION   * DISCUSSION
  
-^ Moved By | MOVER +^ Moved By | Vincent 
-^ Seconded By | SECONDER |  +^ Seconded By | Iain |  
-^ Status | Accepted/Rejected |+^ Status | Accepted |
  
 ==== Review Previous Meeting's Action Items ==== ==== Review Previous Meeting's Action Items ====
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     *Email SCW/CHCW re: Artifactory involvement and external parties representing space. (Fletcher)     *Email SCW/CHCW re: Artifactory involvement and external parties representing space. (Fletcher)
     *Update Meeting template - Event Reporting - Sunday Crafternoon  (Fletcher) DONE     *Update Meeting template - Event Reporting - Sunday Crafternoon  (Fletcher) DONE
-    *Purchase a Vectric Makerspace subscription - (Vincent has emailed) waiting on response +    *Purchase a Vectric Makerspace subscription - (Vincent has emailed) waiting on response - no reply 
-    *DoorBot status report follow up with Lemming - (Vincent)+    *DoorBot status report follow up with Lemming - (Vincent)-discussion ongoing. 
     *Zlab left in messy state. Remind members to cleanup after themselves. (Steve)     *Zlab left in messy state. Remind members to cleanup after themselves. (Steve)
     *Official warning to be given privately regarding conduct during event.(Steve to followup) DONE     *Official warning to be given privately regarding conduct during event.(Steve to followup) DONE
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 ===== Property Report ===== ===== Property Report =====
-  * PROPERTY+  * Door got hit yesterday, seems to have survived. Beau looking into it.
  
 ===== Chairperson's Report ===== ===== Chairperson's Report =====
   * CHAIRPERSON   * CHAIRPERSON
 +     *Business as usual
  
 ===== Treasurer's Report ===== ===== Treasurer's Report =====
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 The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report. We're also trialing an automated version of this report [[https://finance.artifactory.org.au|here]].  The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report. We're also trialing an automated version of this report [[https://finance.artifactory.org.au|here]]. 
  
 +^ | 30/11/2019 | 31/10/2019 | |
 +^ Bank Accounts (excluding Auspicing) | $12,618.87 | $12,943.70 |
 +^ Pending from TidyHQ/EFTPOS/Cash + Float | $944.32 | $558.17 |
 +^ **BALANCE** | **$13,563.19** | **$13,501.87** | Ideally should be larger than bond value |
 +^ Guthrie St Bond | $6000 | $6000 |
 +^ |  |  |
 +^ **Quarantined Funds** |30/11/2019 | 31/10/2019 |
 +^ Estimated Key Bond | **$11,060.00** | **$10,775.00** |
 +^ For Insurance 19/20 | $1,856.00 | $1,624.00 | +232 for each month due annually 31/3. ($2781.25 in 2019) |
 +^ For TidyHQ 19/20 | $49.00 | $0.00 | +49 for each month due annually Oct. ($588.75 in 2019) |
 +^ For Extra Outgoings 19/20 | $400.00 | $300.00 | +100 for each month due annually Aug. ($442.66 in 2019) |
 +^ **DESIRED BALANCE** | **$13,365.00** | **$12,699.00** |
 +^ **Funds Available (+Yes -NO) BALANCE-DESIRED BALANCE** | **$198.19** | **$802.87** |
 +
 +^ REVENUE (Excludes Bond + Money Collected on behalf of others)| Nov-19 | monthly average |
 +^ Membership Income| $3,740 | $3,709 |
 +^ Space Cash (drinks/events/tool fees/casual)| $946 | $2,368 |
 +^ Fundraising/Grants | $1,000 | $718 |
 +^ Donations|  | $27 |
 +^ Donations - For Membership| $90 | $83 |
 +^ **TOTAL INCOME** | **$5,776** | **$6,905** |
 +^ |  |  |
 +^ EXPENSES| $43,788 | monthly average |
 +^ Lease/Utilities/BOC/Bank Fees/Insurance| $5,150 | $5,222 | Lease+Insurance paid inadvance, Others in arrears|
 +^ Kitchenette/FundraisingFridge/Toiletries/Sale Program| $618 | $588 |
 +^ Total Regular Expenses| **$5,768** | **$5,810** |
 +^ Fundraising Expenses| $117 | $250 |
 +^ Equipment/Infrastructure Expenses| $365 | $502 |
 +^ **Total Expense** | **$6,249** |  |
 ===== Expenses for Approval ===== ===== Expenses for Approval =====
-  * $275 - New (to us) drill press. https://www.carbatec.com.au/pedestal-drill-press-12-speed-old-code-dp-4119f+  * $160 - New (to us) drill press. https://www.carbatec.com.au/pedestal-drill-press-12-speed-old-code-dp-4119f
   * $155 - Lisa's Madman payout, cut agreed by Fletcher, Scott, Iain.   * $155 - Lisa's Madman payout, cut agreed by Fletcher, Scott, Iain.
   * $300 - CAD room revamp supplies (steel tubing and paint). We'll attempt to get lower but this is an approximation. Supported by the Alby Made grant.   * $300 - CAD room revamp supplies (steel tubing and paint). We'll attempt to get lower but this is an approximation. Supported by the Alby Made grant.
  
 ^ Moved By | Fletcher | ^ Moved By | Fletcher |
-^ Seconded By | SECONDER +^ Seconded By | Jean-Michel 
-^ Status | Accepted/Rejected |+^ Status | Accepted |
  
 ===== Membership Report ===== ===== Membership Report =====
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 Membership as at 2019-xx-xx: Membership as at 2019-xx-xx:
  
-  * X (+5 / -X) Full Members (Monthly+Annual); +-increase in members
-  * X (+1 / -1) Concession Memberships (Monthly+Annual); +
-  * X (+0 / -2 (suspended)) Band Memberships +
-  * X (+2 / -X) Associate Memberships+
    
-==== Cancelled Non-Payment ==== 
-Memberships to be cancelled for Non-Payment (+90 days due): 
-  * MEMBER_NAME 
- 
  
 ==== New memberships for approval ==== ==== New memberships for approval ====
-  * CONCESSION - Patrick Kent, Addam Eid+  * CONCESSION - Patrick Kent.
   * FULL - Ryan Coleman, Roland Adeney, Barry Marshall, Oscar White, Adam Mellor   * FULL - Ryan Coleman, Roland Adeney, Barry Marshall, Oscar White, Adam Mellor
   * Associate - Daniel Ohm, Jonah Meggs   * Associate - Daniel Ohm, Jonah Meggs
  
-^ Moved By | MOVER +==== New membership not approved ==== 
-^ Seconded By | SECONDER |  +  * CONSESSION - Addam Eid 
-^ Status | Accepted/Rejected |+ 
 +^ Moved By | Fletcher 
 +^ Seconded By | Vincent |  
 +^ Status | Accepted |
  
 ===== Officer Reports ===== ===== Officer Reports =====
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     * REPORT     * REPORT
   * Rehearsal Room Coordinators   * Rehearsal Room Coordinators
-    * REPORT+    * Aircon remote not working
   * Quartermasters   * Quartermasters
     * REPORT     * REPORT
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   * Laser Subcommittee   * Laser Subcommittee
-    * REPORT+    * discussion around laser tube purchase
   * IT Subcommittee   * IT Subcommittee
-    * REPORT+    * Progress on wiki stuff
   * Promotions Subcommittee   * Promotions Subcommittee
-    * REPORT+    * Fringe coming up. Collab with Perth Machine learning group. 
 +       *Potential promotional to tie in
   * Sponsored Memberships Panel   * Sponsored Memberships Panel
-    * REPORT+    * +2 memberships
   * Infrastructure Subcommittee   * Infrastructure Subcommittee
-    * REPORT+    * We had a meeting. Did a bunch of stuff. coming up with a wish list.
  
 ===== Event/Workshop Coordinator Reports ===== ===== Event/Workshop Coordinator Reports =====
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 Tech Tech
  
-  * ADUG - (Coordinators: Richard Harrington, Scott Hollows**#**) - +  * ADUG - (Coordinators: Richard Harrington, Scott Hollows**#**) - Haven't paid for a while. Haven't replied to email. 
-  * Arduino U - (Coordinators: Hugh, Doug) - +  * Arduino U - (Coordinators: Hugh, Doug) - Fine 
-  * Open Source Hackers (Coordinators: Stephen Price**#**) -+  * Open Source Hackers (Coordinators: Stephen Price**#**) - 2 people, event runner was late.
  
 Games Games
  
-  * ARTIfrag (Coordinator: Iain) - +  * ARTIfrag (Coordinator: Iain) - On now 
-  * Chess Knight (Coordinator: Stuart) - +  * Chess Knight (Coordinator: Stuart) - Chess was played
  
 Cosplay and Craft Cosplay and Craft
  
-  * Crafternoon (Coordinator: Lauren) - +  * Crafternoon (Coordinator: Lauren) - Lots of people, chilled vibe. 
-  * Cosplay (Coordinator: Scott) - +  * Cosplay (Coordinator: Scott) - BAU 
-  * Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - +  * Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - BAU 
-  * PikPI Cosplay Workshops (Coordinators: Hayleye**#**) -+  * PikPI Cosplay Workshops (Coordinators: Hayleye**#**) - NA
  
 Music Music
  
-  * DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits**#**) - +  * DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits**#**) - NA 
-  * Mostly Modular Synth (Coordinators: Hugh, Jon) - +  * Mostly Modular Synth (Coordinators: Hugh, Jon) - Didn't add to calendar. Band on the same time, conflicted. 
-  * Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot, Justin B**#**)  - +  * Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) -Attendance: 30ish 
 +      *Lots of self-made instruments 
 +      *New resident artist Danny. 
 +      *Ongoing sound problems (50hz hum and lots of noise) 
 +   *Future plans:  Finish building lighting rig. 
 +      *Storage racks for PA equipment. 
 +      *Audio setup and troubleshooting session 
 +      *Make recording simpler (4 channels)
 General General
  
   * General Hacking Day (Coordinator: Committee) -   * General Hacking Day (Coordinator: Committee) -
-  * Open Day (Coordinator: Steve Hodges) -+  * Open Day (Coordinator: Steve Hodges) - Busy and had people
   * Wine & Design (Coordinator: Committee) -   * Wine & Design (Coordinator: Committee) -
-  * Workshop Wednesday (Coordinator: Fletcher) -+  * Workshop Wednesday (Coordinator: Fletcher) - visitors
  
 +Idea to integrate calendars,
 Other (new and once off events) Other (new and once off events)
   * OTHER Events   * OTHER Events
 +     *Fringe make event. Collab with Machine learning group approved.
  
  
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 A list of gated tools and appointed trainers must be made available on the wiki and on or near the tools themselves. A list of gated tools and appointed trainers must be made available on the wiki and on or near the tools themselves.
  
-^ Moved By | MOVER +^ Moved By | Fletcher 
-^ Seconded By | SECONDER |  +^ Seconded By | Vincent |  
-^ Status | Accepted/Rejected |+^ Status | Accepted |
  
 ==== Laser ==== ==== Laser ====
  
 The laser subcommittee still hasn't bought a tube, should we adjust or rescind our spending motions and/or provide more direction for the subcommittee? The laser subcommittee still hasn't bought a tube, should we adjust or rescind our spending motions and/or provide more direction for the subcommittee?
 +
 +Committee discussion regarding laser tube decisions. Decision made at previous meeting still stands.
 +
 +
  
 ---- ----
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 ===== End of Meeting ===== ===== End of Meeting =====
  
-Remember to set **next meeting time** before closing meeting!+Remember to set **NEXT_MEETING** before closing meeting!
  
-  * Next meeting: NEXT_MEETINGweeks+  * Next meeting: 3pm 11th January 2020weeks
  
 ===== Action Summary ===== ===== Action Summary =====
  
   * LIST ACTIONS AND ACTIONEES   * LIST ACTIONS AND ACTIONEES
 +     *Purchase a replacement Hard disk drive for server - IT - (Scott)
 +     *Purchase a Vectric Makerspace subscription - (Vincent has emailed) waiting on response - no reply
 +     *DoorBot status report follow up with Lemming - (Vincent)-discussion ongoing.
 +     *Selling/disposal of printers - (Scott)
 +     *Email SCW/CHCW re: Artifactory involvement and external parties representing space. (Fletcher)
 +     *Purchase a replacement Hard disk drive for server - IT - (Scott)
 +     *Zlab left in messy state. Remind members to cleanup after themselves. (Steve)
 +     *By-law addition: Tool inductions (JM) 
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