This is an old revision of the document!

Committee Meeting 2019.12.07

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.


  • Present: NAMES
  • Apologies: NAMES
  • Absent: NAMES
  • Observing: NAMES
  • Minute taker: NAME
  • Chair: NAME
  • Opened: OPEN
  • Closed: CLOSE
  • Next meeting: See end of minutes
Moved By MOVER
Seconded By SECONDER
Status Accepted/Rejected
    • Purchase a replacement Hard disk drive for server - IT - (Scott)
    • Selling/disposal of printers - (Scott)
    • Purchase a new tube for Little Red - Lasers - (Blake and Fletcher investigating)
    • Email SCW/CHCW re: Artifactory involvement and external parties representing space. (Fletcher)
    • Update Meeting template - Event Reporting - Sunday Crafternoon (Fletcher) DONE
    • Purchase a Vectric Makerspace subscription - (Vincent has emailed) waiting on response
    • DoorBot status report follow up with Lemming - (Vincent)
    • Zlab left in messy state. Remind members to cleanup after themselves. (Steve)
    • Official warning to be given privately regarding conduct during event.(Steve to followup) DONE
    • Update workspace usage policy to bylaws - (JM) DONE
    • Update Intellectual property to bylaws - (JM) DONE
    • Update Artifactory expenses proposal policy - (JM) DONE
    • Update 3D printer prices - (JM) DONE
    • Update subcommittee roles - (JM) DONE

Gill'd Community Grant

  • Member Kym applied for a small community grant 31/10 from Grill’d Leederville.
  • 6/11 Advised we are eligible for a Grant are $100-300 and works on the basis jar voting. We will be advised which month a jar will appear for us.
  • INCIDENTS - note any that are reported and discuss if needed

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

Moved By MOVER
Seconded By SECONDER
Status Accepted/Rejected

Membership as at 2019-xx-xx:

  • X (+5 / -X) Full Members (Monthly+Annual);
  • X (+X / -1) Concession Memberships (Monthly+Annual);
  • X (+X / -X) Band Memberships
  • X (+X / -X) Associate Memberships

Memberships to be cancelled for Non-Payment (+90 days due):

  • FULL - Ryan Coleman, Roland Adeney, Barry Marshall, Oscar White, Adam Mellor
Moved By MOVER
Seconded By SECONDER
Status Accepted/Rejected

Reports to be emailed in for review of committee when officer does not attend meeting.

  • IT Officer
    • REPORT
  • Event Officers
    • REPORT
  • Rehearsal Room Coordinators
    • REPORT
  • Quartermasters
    • REPORT
  • Membership Officers
    • REPORT
  • Membership Storage Officer
    • REPORT

Updates from subcommittees - discussions or requests for action.

  • Laser Subcommittee
    • REPORT
  • IT Subcommittee
    • REPORT
  • Promotions Subcommittee
    • REPORT
  • Sponsored Memberships Panel
    • REPORT
  • Infrastructure Subcommittee
    • REPORT

News and discussions on events.

# Denotes run by non-members


  • ADUG - (Coordinators: Richard Harrington, Scott Hollows#) -
  • Arduino U - (Coordinators: Hugh, Doug) -
  • Open Source Hackers (Coordinators: Stephen Price#) -


  • ARTIfrag (Coordinator: Iain) -
  • Chess Knight (Coordinator: Stuart) -

Cosplay and Craft

  • Crafternoon (Coordinator: Lauren) -
  • Cosplay (Coordinator: Scott) -
  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) -
  • PikPI Cosplay Workshops (Coordinators: Hayleye#) -


  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) -
  • Mostly Modular Synth (Coordinators: Hugh, Jon) -
  • Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot, Justin B#) -


  • General Hacking Day (Coordinator: Committee) -
  • Open Day (Coordinator: Steve Hodges) -
  • Wine & Design (Coordinator: Committee) -
  • Workshop Wednesday (Coordinator: Fletcher) -

Other (new and once off events)

  • OTHER Events

This is a report to the Committee and no action is required.

  • Background Artifactory acted as Auspicor.(Administrator of the Grant on behalf of Propel Youth Arts) Members Stuart and Jean-Michel managed it.
  • Final report received on the project 01/11/2019.
  • All documents associated with Auspicing are in the Committee GDrive - Treasurer - Auspicing - Reinvention Room.

Pros and Cons of Auspicing a Grant for future reference.

  • It is does require some effort for those Artifactory members that agree to monitor it on behalf of the Artifactory.
  • We did receive a fee 3% of the Grant. In the future maybe at least go double.
  • We ended up with a new permanent member as well as received tool usage fees for lasers, welding and membership fees that allowed for those running the project to be umbrella under our insurance.
  • The Artifactory received promotional exposure

Recommendations for the future

  • Those taking on Auspicing of the Future should be aware that it will be time intensive at times.
  • It would be easier to keep their Insurance coverage separate from ours
  • Don't get involved in grants where the Artifactory would have to pay wages. (Not that that was a thing with this)
  • A separate bank account was opened to administer that Grant. Definitely do that again in the future.

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.


Remember to set next meeting time before closing meeting!

  • Next meeting: NEXT_MEETING, N weeks
  • committee/committee_meeting_2019.12.07.1574766297.txt.gz
  • Last modified: 2020/03/12 12:49
  • (external edit)