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committee:committee_meeting_2019.06.05

Committee Meeting 2019.06.05

Agenda

  • Refer right to the table of contents for agenda

Proposed

  • Update Emergency Plan / Extinguishers
  • Social Media Autopsy
Status unanimously Accepted

Minutes

Members Present

  • Present: Fletcher, Hugh, Scott, Lauren, Mel, Lemming, Steve
  • Apologies: Blake
  • Absent: None
  • Observing: Jean-Michel, Jason, Vincent
  • Minute taker: Stuart
  • Chair: Iain

Meeting Times

  • Opened: 19:49
  • Closed: 21:07
  • Next meeting: 22/06/2019

Review Previous Meeting's Minutes

  • DISCUSSION
Moved By Fletcher
Seconded By Lemming
Status Accepted

Review Previous Meeting's Action Items

  • Fletcher - Signage improvement: Found a member to improve safety equipment and power point signs. Some done, some to go.
    • Vincent working on it
  • Fletcher/Blake - Laser training checklist: Agree on a checklist. no changes
    • Move off this list - laser subcommittee to look after
  • Stuart - Artifactory induction checklist: To be emailed through to committee list for review. Started
    • Started and no feedback yet
  • Lemming - RFID door locks: Build prototype. no changes
    • Progressing. Lemming working on it.
    • Boards on way from supplier
  • Stuart - LotteryWest Grant: Find out when info session is (session 27 August). no changes
    • RSVP by 20 August
  • Stuart - Pallet racking storage: Divide up into labelled areas based on subcommittee feedback. Feedback
    • Infrastructure - 1 shelf
    • IT - 1/2 shelf
    • Lasers - 1/2 shelf
    • Promotions - 2 shelf (one outside of ZLab)
  • Lemming - Illuminated “No Exit” signs: Organise new ones. don't need to be illuminated but worded as No Escape
  • Fletcher/Stuart - Car park flood lights: Source new ones, possibly motion activated.Pending
  • Stuart - Prompt for incident report form reminder in first aid kit
  • Fletcher - big roller door railing right - looks loose Action - raise with Don Leave as is
  • infrastructure subcommittee leak yet to be plugged Send to infrastructure subcommittee - leak on roof Fixed
  • infrastructure subcommittee carpet needs re tapping - $ needed Send to infrastructure
  • Fletcher - belts for compressor (via Kamil) Pending
  • Stuart - get more people to help with laser maintenance - Kym has expressed
  • Stuart - Taiko Event/Workshop inform the membership Done
  • Steve - Member Storage - Inform membership via email and produce a sign Pending
  • Stuart - Fire extinguisher+blanket testing Jim's Test and Tag booked - Wed 05/06

Correspondence

  • Supanova - we have a spot, in charge of costume repair, demo panel spot, costume display, flyers to be dropped at the Artifactory.

Incident Reports

  • None

Property Report

  • None

Chairperson's Report

  • Nothing new

Treasurer's Report

The Treasurer's Disclaimer-The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

31/05/2019 30/04/2019
Bank Accounts (excluding Auspicing) $6360.98 $6237.12
Pending from TidyHQ/EFTPOS + Float $941.96 $1004.9
BALANCE $7302.94 $7242.02
Guthrie St Bond $6000 $6000
Quarantined Funds 31/05/2019 30/04/2019
Estimated RFID Key Bond Value $9935 $10160
For Insurance 19/20 $464 $232 +232 for each month due annually 31/3. ($2781.25 in 2019)
For TidyHQ 19/20 $297.5 $255 +42.5 for each month due annually Oct. ($510 in 2018)
For Variable Outgoings 19/20 $900 $800 +100 for each month due annually Aug. ($620 in 2018)
DESIRED BALANCE $11596.5 $11447
Funds Available (+Yes -NO) BALANCE-DESIRED BALANCE $-4293.56 $-4204.98
REVENUE (Excludes Bond) May-19 monthly average
Membership Income $4,265 $3,600
Space Cash (drinks/events/tool fees/casual) $2,083 $2,064
Fundraising $631
Donations $71
Donations - For Membership $90 $41
TOTAL INCOME $6,438 $6,367
EXPENSES $43,604 monthly average
Lease/Utilities/BOC/Bank Fees/Insurance $4,595 $5,248
Kitchenette/FundraisingFridge/Toiletries $843 $433
Total Regular Expenses $5,438 $5,681
Fundraising Expenses $0 $233
Equipment/Infrastructure Expenses $966 $483
Total Expense $6,404
  • Thanks to Fletcher it is likely that our pricing for merchant fees through Stripe who provide for tidyHQ will result in a reduction of fees from 2.05% to 1.4%

Expenses for Approval

  • Additional funds for Door-Bot - ~$30
  • Angle Grinder Blades for Material Racks ~$15
  • 4 Trestles - $216 (Mel to purchase)
Moved By Fletcher
Seconded By Scott
Status Accepted

Membership Report

Current Status

Membership as at 2019-06-04:

  • 32 (-1) Full Members (Monthly+Annual);
  • 28 (+1) Concession Memberships (Monthly+Annual);
  • 3 Band Memberships
  • 4 (-1) Associate Memberships

Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

None

New memberships for approval

  • CONCESSION - Reuben Burton
Moved By Fletcher
Seconded By Lauren
Status Accepted

Officer Reports

Reports to be emailed in for review of committee when officer does not attend meeting.

  • IT Officer
    • Server sale delayed
    • sell apple keyboards items
    • old server decommissioned
  • Event Officers
    • Allied Costumers - Worthy Not for profit to be given to access the the Artifactory as other Cosplayers Cosplayer Meetup. $5 entry. Approved by Committee under last Events Bylaw.
  • Rehearsal Room Coordinators
    • Light fixed
  • Quartermasters
    • Coles delivery done
  • Membership Officers
    • all good

Sub-Committee Reports

Laser Subcommittee

  • Maintenance at Chess Knight

IT Subcommittee

  • see IT officer report

Promotions Subcommittee

  • refer correspondence
  • one new application

Infrastructure Subcommittee

  • We did the material racks. New metal bench out the back. ZLab completed - nice place to have a meeting.

Event/Workshop Coordinator Reports

Business as usual OR ANYTHING TO REPORT???

  • ADUG - (Coordinators - Richard Harrington, Scott Hollows#) - none since last meeting
  • Arduino U - (Coordinators - Hugh, Doug) -
  • ARTIfrag (Coordinator - Lemming) - Was super success buy more trestles. 20 people
  • Board Games Night (Coordinator - Iain) - none since last meeting
  • Cosplay - (Coordinator - Scott) - none since last meeting
  • DIY Synth - (Coordinator Nathan Thompson, Andrew nonlinearcircuits#) - none since last meeting
  • General Hacking Day - (Coordinator - none, it runs itself) - Business as usual
  • Leathercraft Workshops - (Coordinator - Andrew L aka Western Leathercraft) - none since last meeting
  • MicroPython Hardware Hackers - Perth Django and Python Developers (Coordinators -Phil Wilkinson#) - Business as usual
  • Mostly Modular Synth - (Coordinators - Hugh, Jon)- none since last meeting
  • Noizemaschin!! - (Coordinators Stuart, Tim, Jean-Michel, Skot, Justin B#) - Good
  • Open Day - (Coordinator - Steve Hodges) - lots of people
  • Open Source Hackers (Coordinators - Stephen Price#)- none since last meeting
  • PikPI Cosplay Workshops (Coordinators - Hayleye#)- none since last meeting
  • Wine & Design - (Coordinator - none, it runs itself) - 10/10
  • Workshop Wednesday (Coordinator - Fletcher) - Business as usual
  • OTHER Events

# Denotes run by non-members

Other Business

Update Emergency Plan / Extinguishers

  • 5*1kg new extinguishers @ $35
  • Update Emergency Plan
  • Use Jim's Test and Tag for For ongoing 6monthly testing @ $66 a per testing
Moved By Fletcher
Seconded By Iain
Status Accepted

Social Media Autopsy from 01/06

  • Much discussion
  • Further due diligence is needed in future for social media posts
  • Policy/Guidelines/Bylaw/etc is needed about posting to social media - Lauren+Jean-Michel to lead.
  • Note: In Feb and Noted in March Meeting we agreed to photo what is that thing left at the Artifactory and use past committee members to identify that thing. Picture of Magnus was identified and asked to remove. - Magnus agreed to remove in April and decide last week to remove as such last week.

Action Summary

  • LIST ACTIONS AND ACTIONEES
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2019.06.05.txt · Last modified: 20190606-0640 by stuartm