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committee:committee_meeting_2018.08.21

Committee Meeting 2018-08-21

Agenda

  1. Review new constitution (as required by regulations up date) Part II

Minutes

Members Present

  • Present: James, Mel, JM, Steve, Hugh, Lemming, Stuart, Blake
  • Observing: Fletcher, Nick, Dave Cake
  • Apologies: Tanner, Tim
  • Absent: None
  • Minute taker: Blake
  • Chair: Lemming

Meeting Times

  • Opened: 18:24
  • Closed: 20:34
  • Next meeting (for constitution discussion): 2018-09-01 3pm

Constitution Review

  • Carry on from 19/08/18
  • Discuss temporary suspension - insert at rule 15
    • Reviewed and people happy with
  • 45 - quorum for committee meeting - already done
  • 46 voting committee meetings - ok
  • 47 minutes
    • reduce time to prepare minutes to 7 days
    • reworked how minutes are signed/accepted to our normal process
  • 48 subcommittee - ok
  • 49 subcommittee delegation - ok
    • Queries on what secretary can delegate
  • 50 AGM - ok
    • Query on membership review - so people can talk about it (have a say)
  • 51 SGM -
    • Questions on number of people required to call SGM
  • 52 Notice of General Meeting
  • 53
  • 54
  • 55 Chairperson general meeting - add rules to allow extra 60 minutes at vote of members, also cover case of membership shrinking below 10 people (10%)
  • 56 Adjournment - ok
  • 57 voting at general meeting
    • Band membership should be made an associate membership to remove confusion on voting rights at AGMs
  • 59
    • query on how chair is elected - generalise to committee
  • 60 minutes general meeting
    • proxy form nominations to be given to secretary for consistency with earlier section
    • change to record and in 7 days
  • 61
  • 62
    • discussion around treasurer and cash in fridge
    • decide to keep model rules as they are so all cash in must be deposited in bank account
    • reimbursements to be done by bank transfers out of artifactory bank account only
  • 63 financial statemnets - ok
  • 64 by-laws
    • remove restriction for associate memberships
  • 65
    • removes common seal
  • 66 - ok
  • 67 -
  • 69 inspection of records
  • 71 distribution of property - ok
  • 72 - ok
  • Got to the end. Yay!
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2018.08.21.txt · Last modified: 20180821-2038 by blakesamuels