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committee:committee_meeting_2018.08.04

Committee Meeting 2018.08.04

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property Report
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
  2. Review of Action Items
  3. Expenses For Approval
  4. Other business
    1. Old Wiki Items Achieving(SM)
    2. RFID Key Rules for non-members who run workshops(SM)
    3. Website Updating(SM)
    4. Committee Rulings Section needs to be added to Wiki(SM)

Minutes

Members Present

  • Present: Lemming, Mel, Jason, Steve, Hugh, Stuart, Blake, James
  • Apologies: Tanner, Tim, JM
  • Absent: None
  • Minute taker: Blake
  • Chair: Lemming

Meeting Times

  • Opened: 15:15
  • Closed: 16:35
  • Next meeting: 2018-09-01 3pm

Minutes of Previous Meeting

Status Accepted
Moved By JM
Seconded By Steve

Correspondence

  • (SM) UWA lab opening at UWA - invitation for someone to attend preferable committee - August 8th @ 5.30pm.
    • Jason and Lemming will try and go
  • (SM) Rival skip company thinks they can do us deal ~2/3 price on call
    • Stuart thinks they will be cheaper, could save $500/year
    • Consider asking to price match
  • (LEM) City Canning
    • Events team, 8th dec 2018, all day event
    • Workshops for event
    • LED throwies, badges (SMD)
    • Stuart - multiple groups could go from artifactory
    • JM - $15 per head is a usual rate
    • Wifi tank as workshop
    • Catapaults - build them
    • Need to determine who pays and how much
  • (LEM) Wedding Invites making * 100
    • Will contact that they can do
  • (LEM) Embroidery Artist - wanting to possible run workshop
    • Waiting on details

Property Report

  • Don was in today, things are going ok
  • Front sign
    • Mostly built
    • Needs better lighting
    • Authorisation for $50 was approved in previous meeting (none claimed yet)

Officer Reports

Chairperson's Report

  • MP visit to artifactory sat 1st sept (open day)
    • Show our space and what we do here
    • From 11am

Treasurer's Report

  • Change to how fridge expenses are reported
  • Since last meeting $500 cash donated
  • In aug variable component of lease gets tallied up so potential extra expense then
  • Bunnings gave us $50 towards tools
31/07/2018 29/6/2018
NAB Balance $10441.94 $7631.49
Pending Transfer from TidyHQ/EFTPOS $388.07 $325.93
Guthire St Bond $6000 $6000
Balance $16830.01 $13957.42 Lease not paid until 01/08. So actually $4224 less
Donation Account $255 $0
Quarantined Funds 31/07/2018 29/6/2018
Estimated RFID Key Bond Value $9265 $9670
For Insurance 19/20 $904 $678 +226 for each month due annually 31/3. ($2716 in 2018)
DESIRED BALANCE $10169 $10348
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $2,810 $3,587
SpaceCash (drinks/events/venue hirer/casual) $1,993 $1,784
Fund Raising $136
TOTAL INCOME $6,073 $5,508
EXPENSES July 12 month average
Lease Paid for next month $4,224 $4,258
Electricity $0 $291
Insurance (12mnth avg $2716/12) $0 $226
Waste/Internet/BOC Gases $285 $225
Merchant Fees $40 $49
Stripe/TidyHQ Fees $72 $115
Event Expenses $60
Fundraising Expenses $449 $75
Total (Prior to Equipment Purchases) $5,310 $5,673
+/- Prior to Equipment Expenses $763 -$164
Last Month 12 month average
Equipment Expenses (Below) $721 $94.22

Membership Report

Current Status

Membership as at 2018-08-03:

  • 37 (-3) Full Members (Monthly+Annual)
  • 23 (+1) Concession Memberships (Monthly+Annual)
  • 1 (0) Band Memberships
  • 2 (0) The Residency
  • More members are Needed - Treasurers opinion
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due): None

New memberships for approval
  • CONCESSION - Jim Kiwi, Fletcher Boyd
  • FULL - Nathan Thompson
  • BAND - NONE
Status Accepted
Moved By Stuart
Seconded By Steve

Bandroom Report

  • Tanner (email)
    • One band looking to start on September 3rd.
    • Another two who are interested but not sure when they will jump on board. I’ll be meeting with them sometime this month to give them a tour.

Other Officer's Reports

Promotions Officer Report

  • None

Fundraising

  • Noisemachin (stuart)
    • Shirts ordered for silent auction at next Noisemachin
    • Raise a bit of money
  • Stuart - ideas off hacker space websites
    • Easier donation portal off website

Event Coordinators Report

  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
    • JM
      • More expenses than the $150
      • Spent $260 on new equipment
      • Request extra $110 for equipment Propose: Proposed, Second: JM, Voted: Approved.
    • Thanks to Stuart for cleanup to artifactory last weekend
  • Arduino U - (Coordinators Hugh, Doug)
    • Micropython for next meetup - Phil
    • LED signs with micropython
  • DIY Synth - (Coordinator Lemming)
    • Revenue $300
    • Went well
  • Open Day - (Coordinator Steve, Lemming)
    • Open day today went well. Some new members today!
  • ADUG - (Coordinator Richard Harrington, Stuart)
    • Stelark attended last one. Going well
  • Cosplay - (Coordinator James, Lemming)
    • Cosplay sunday afternoon event
    • Very popular
    • Questions
      • Have it earlier in day?
      • People in retail working saturdays?
    • James - Saturday 3pm to 10pm (weekend after open day)
    • James to schedule it in on Facebook and calendar - sat 18 aug
  • Other Events

Sub-Committee Reports

  • Laser Subcommittee
    • Little red maintenance
      • Problems with z probe
      • Bed relevelled
      • Non contact z-probe questions
    • Big Red ok. People like new bed
    • Kellogg
      • New computer ready to go (adrian)
      • z axis work on going
    • Electrical extinguisher potentially available as donation from Mel's work
  • IT Subcommittee
    • No news

Review of Action Items

  • Need receipts from Mel supernova
  • Need receipts from Blake for laser bed
  • Need receipts from Skot

Expenses for Approval

  • Studio bench top $150
    • Motion - Stuart
    • Second - Steve
    • Approved

Other Business

  • Consitiution discussion
    • Sunday 19th 4pm at Artifactory
  • AGM
    • Blake to email out for interest for committee next year
  • Annual report
    • Photos of rockets - contact at the school back soon
    • Other photos?
  • Wiki - archiving old items
    • Stuart - Putting links at bottom of wiki page
  • RFID Key Rules for non-members who run workshops
    • (SM) Previous Rules were Sept 2017. Rules are unclear.
    • Keys only to be used for workshop (not general admittance) unless they are member
    • Stuart to create rules section on Committee Rules (to add this rule)
  • Website updating
    • Stuart fixed up website calendar
    • Donation links to be done
    • Resident artist application to be added
  • Make emphasis laser cutter payments to be eftpos/bank rather than cash
  • Half day vs full day
    • Get rid of $20 for full day ($10 for any part of a day)
    • Raise - Lemming
    • Second - Steve
    • Approved
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2018.08.04.txt · Last modified: 20180804-1636 by blakesamuels