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committee:committee_meeting_2018.06.30

Committee Meeting 2018.06.30

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
  2. Other business
    1. Any expenses/For reimbursement
    2. Constitution Changes required as part of new WA Associations Act
    3. AGM Date
  3. Review of Action Items

Minutes

Members Present

  • Present: JM, Hugh, Steve, Lemming, James, Stuart, Mel, Tanner, Jason
  • Apologies: Tim
  • Absent: None
  • Minute taker: Blake
  • Chair: Lemming

Meeting Times

  • Opened: 11:28
  • Closed: 13:21
  • Next meeting: Saturday 4th August 3pm, 5 weeks

Minutes of Previous Meeting

Status Accepted
Moved By James
Seconded By JM

Correspondence

  • Enquiries workshops, tools, office space - not appropriate, acrylic
  • Modelling 3D dynamics enquiry - direct to mailing list
  • Injection moulding question
  • Sewing class questions
  • Questions on catapult - send links to video
  • Queries on laser cutting
  • Feature film people came on Wednesday night to look to use our studio
    • weighing up 2 premises
    • 6 weeks
    • Thoughts on $1800 to charge
  • Query from highschool kid on free access - explained how membership works
  • Board games event looks promising
  • Arduino U - sequential gearbox that a guy wants to control
  • Small laser cutter for potential donation
    • Discussion on whether we want it
    • Blake to follow up with person
  • Cosplay event idea: People dressed in costume get entry to next cosplay workshop free
  • Mel
    • John Kent St - order for 40 rockets $200
  • Hugh
    • Arduino U - power dingy navigation system question (didn't come to last Wednesday, maybe next one)

Property Report

  • Stuart cleaned up outside
  • Door having trouble closing
    • Some remedial wor kfor now to make it easier to close
    • Stuart - arrange someone to replace door

Officer Reports

Chairperson's Report

  • Supanova went well
    • >$1100
    • 100 catapaults sold
    • Several boxes of business cards distributed
    • Complements on panel talk
    • Lots of people through the stall
    • Facebook page picked up

Treasurer's Report

29/6/2018 31/5/2018
NAB Balance $7631.49 $5869.99
Pending Transfer from TidyHQ/EFTPOS $325.93 $789.1
Guthire St Bond $6000 $6000
Balance $13957.42 $12659.09
Quarantined Funds 29/6/2018 31/5/2018
Estimated RFID Key Bond Value $9670 $8905
For Insurance 19/20 $678 $452 +226 for each month due annually 31/3. ($2716 in 2018)
DESIRED BALANCE $10348 $9131
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $3,550 $3,770
SpaceCash (drinks/events/venue hirer/casual) $1,337 $1,656
Fund Raising/Prizes/Donations $1,186 $235
TOTAL INCOME $6,073 $5,661
$18
EXPENSES June 12 month average
Lease Paid for next month $4,224 $4,258
Electricity $610 $342
Insurance (12mnth avg $2716/12) $0 $226
Waste/Internet/BOC Gases $206 $212
Merchant Fees $80 $49
Stripe/TidyHQ Fees $84 $117
Event Expenses $106 $69
Fundraising Expenses $0 $0
Total (Prior to Equipment Purchases) $5,310 $5,626
+/- Prior to Equipment Expenses $763 $35
Last Month 12 month average
Equipment Expenses (Below) $35.18

Report:

  • Spending ideas
    • Benches out back
    • Benches in studio
    • Bed big red $350

Membership Report

Current Status

Membership as at 2018-06-30:

  • 40 (+5) Full Members (Monthly+Annual);
  • 22 (+2) Concession Memberships (Monthly+Annual);
  • 0 (-1) Family Membership
  • 1 (0) Band Memberships More Bands are Needed
  • 2 (0) The Residency

Family membership to be dropped

  1. Hard to manage in tidy HQ
  2. Not popular
  3. Do it as first member full and second family member concession
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days overdue):

  • N/A
New memberships for approval
Rowan Maltman Full
Terry Christou Full
Julian Kissling Concession
Robin Wang Concession
Mike Handley Full
Status Accepted
Moved By James
Seconded By Tanner

Bandroom Report

  • Bandroom recently cleaned
  • Band though during last sewing workshop
  • Limited interest at the moment
  • Idea: Bands come through on a per session basis under supervision of Tanner
    • Tanner thinks $40 per session is good amount
    • 3 hour cut off limit
    • Motion: Tanner, Second: JM, Accepted
    • Tanner to organise

Other Officer's Reports

Promotions Officer Report

  • Supanova
  • Not much else

Fundraising

  • Grants - due to July, Aug

Event Coordinators Report

  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
    • Chip tunes night
    • Gabby, Andrew performed
    • Advertising for resident artists?
      • They submit form
      • NoiseM group review
  • Arduino U - (Coordinators Hugh, Doug)
    • Quiet week - weather
  • DIY Synth - (Coordinator Lemming)
  • Open Day - (Coordinator Steve, Lemming)
    • Open
    • Laser training - organise
  • ADUG - (Coordinator Richard Harrington, Stuart)
    • Had an event
  • Cosplay - (Coordinator James, Lemming)
    • Pikapi cosplay event regular ?
  • Other Events
    • LAN
      • LAN went well ~22 people at peak
      • Pentanet sponsorship
        • Donated network cable (unterminated)
        • They gave us signs to hang - big one is too big though
        • Potential internet connection sponsorship 300Mbps
    • Sewing as discussed
    • Leather workshop
    • Perth open source hackersr

Sub-Committee Reports

  • Laser Subcommittee
    • Big red
      • Replaced lens
      • Bed is damaged
        • James raise motion to replace (est $350), Second: Blake, Approved. Blake to purchase
      • Big red idea to raise bed
        • Sacrificial material - MDF?
        • Steel bars?
        • Would need prototype
    • Kellog
      • Steve has interlock
      • Have z-probe
      • Need chiller - ask for member funding when ready to go
      • Ducting for extraction
  • IT Subcommittee
    • Ian to help with new computers

Other Business

  • Reimbursement
    • James for sanding disk
    • Mel - wood for supanova roughly $100 - to send receipts
  • Noise machine
    • JM: New mixer $150, Second: Blake, Approved
  • Replacement back workshop table
    • $300 for new wood - Stuart, Steve second, approved
  • Cordless tool kit
    • 4 piece kit $399 Ryobi, JM proposed, second Hugh, approved
    • Lemming to try and get a discount or sponsorship
  • Constitution change
    • SGM before AGM to vote in new constitution (when prepared)
    • Reporting requirements to government annually
    • Associate membership - band room ones who aren't key holders, no voting rights
    • SGM/AGM - Saturday 15th September after 1pm (leather workshop)
    • Constitution by mid August (25 Aug)
    • Change model constitution to suit us
    • Prepare constitution as a google doc
    • Aim to have it done for early august committee meeting
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2018.06.30.txt · Last modified: 20180630-1321 by blakesamuels