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Committee Meeting 2018-05-05

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items
  • Present: Leeming, Hugh, Jean Michelle, Steve Hodges, Melinie, James Felix
  • Apologies: Blake Samuels
  • Absent:
  • Opened: OPEN 3:25pm
  • Closed: CLOSE
  • Next meeting: NEXTMEETING, n weeks
Status Accepted/Rejected
Moved By MOVER
Seconded By SECONDER

Email about electric car - want it for 4-7 months

Lemming suggest a bond in case it is abandoned, to investigate
Will use the indoor space to work on it 
Leeming suggests $100/per week
Will table it for the meeting and discuss over the week
Would erect barriers and need to have it as an event 
Budget Movie studio contacted about building props but have not replied to emials in a week

Someone contacted about auditting for AC&C but don't think
No correspondence from LARP guys

ADUG have cancelled the event the were talking about 

Chairperson's Report


Treasurer's Report


While the numbers below don't look great for our viability long term, I'll point out that Nozie willing be falling twice in May. ADUG is starting to run up a debt which I will follow up again. (Hopefully they'll pay otherwise next meeting I will suggest that we prevent them from holding events at the Artifactory).

30/4/2018 31/3/2018
NAB Balance $3684.41 $4122.38
Pending Transfer from TidyHQ/EFTPOS $431.76 $988.17
Guthire St Bond $6000 $6000
Balance $10116.17 $11110.55
Quarantined Funds 30/4/2018 31/3/2018
Estimated RFID Key Bond Value $8905 $8815
For Insurance 19/20 $226 $0 +226 for each month due annually 31/3. ($2716 in 2018)
Sound Equip Payment Due $0 $2705 Debt moved to Skot's Never-Never
DESIRED BALANCE $9131 $11520
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $3,264 $3,759
SpaceCash (drinks/events/venue hirer/casual) $808 $1,587
Fund Raising/Prizes/Donations $68
TOTAL INCOME $4,297 $5,451
EXPENSES April 12 month average
Lease Paid for next month $4,224 $4,258
Electricity $658 $361
Insurance (12mnth avg $2716/12) $0 $226
Waste/Internet/BOC Gases $206 $226
Merchant Fees $41
Stripe/TidyHQ Fees $68 $111
Event Expenses $51
Fundraising Expenses $0 $0
Total (Prior to Equipment Purchases) $5,156 $5,627
+/- Prior to Equipment Expenses -$859 -$176
Last Month 12 month average
Equipment Expenses (Below) $41.58

OWING TO THE ARTIFACTORY - $4310. ADUG is $490+6*45. Yet to find out their numbers for April too. No payments have been made since 30/11/17!

Membership Report

Current Status

Membership as at 2017-xx-xx:

  • 32 (+2) Full Members (Monthly+Annual);
  • 24 (-2) Concession Memberships (Monthly+Annual);
  • 1 (0) Family Membership
  • 1 (0) Band Memberships
  • 2 (0) The Residency
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

  • There is probably a couple people in this category. I will attempt one more follow up on each.
New memberships for approval
Robin Wong Concession
michael newman Full
John Saunders Full
Jed Cowper concession
Status Accepted/Rejected
Moved By MOVER
Seconded By SECONDER

Bandroom Report


Looks OK

Promotions Officer Report


Nothing to Report



Event Coordinators Report

  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel) 35 in attendance - looking for diversity
  • Arduino U - (Coordinators Hugh, Doug) Standard
  • DIY Synth - (Coordinator Lemming) Standard
  • Open Day - (Coordinator Steve, Lemming) Standard
  • ADUG - (Coordinator Richard Harrington, Stuart) No moneys

(SM) - Have not received their numbers to invoice for April. They have confirmed that they are not holding their May AGM meeting at the Artifactory but will be back in June.

  • Cosplay - (Coordinator James, Lemming) Cosplay Workshop on 25th nothing else to report
  • Other Events Artifrag3 June 16,17 Might get RFLan guys!
  • Laser Subcommittee
    • Report from Blake (prepared ahead of time because absent – feel free to edit/change with whatever is discussed/decided)
      • Can you please vote on electing me “secretary of laser subcommittee”? I'm acting in that roll, sending the emails for maintenance sessions and things like that. I've been told the main committee should approve it.

JM Moved JF Seconded Accepted

  • A few issues through the last month with bed out of level and belt failure but they were dealt with reasonably quickly. I think big red is in good repair at the moment. Hour meter was 149 hours on 2018-04-23.
    • Looks to be fairly linear usage with time
  • Lemming has been looking at new tube for little red. The spare was a bit too large and a new end cover is on order. Adam Fiannaca (involved with initial setup of laser cutters) will assist with the changeover (and hopefully train us so we know what to do next time)
  • Having 1-2 monthly maintenance sessions. Getting 2+ members along. There has been some interest from other members to learn more and get involved with maintenance. We want to encourage that and have a decent group of people that are able to do bed levelling, look after head assembly and generally keep the machines running. Probably suplmentented with 1 monthly maintenance sessions would be good.
  • Nick is keen to get more people involved with the training - train up some more trainers. Will be looking at running some sessions. Maybe on committee meeting Saturdays (week before open days). Still TBA.
  • IT Subcommittee
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