committee:committee_meeting_2018.05.05

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committee:committee_meeting_2018.05.05 [2018/05/03 20:53]
blakesamuels created from template
committee:committee_meeting_2018.05.05 [2020/03/12 12:49] (current)
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 ===== Minutes ===== ===== Minutes =====
 ==== Members Present ==== ==== Members Present ====
-  * Present:  +  * Present: Lawrence (Lemming) Dixon, Hugh Frazer, Jean-Michel Maujean, Steve Hodges, Melanie McCarthy, James Felix Sim 
-  * Apologies:+  * Apologies: Blake Samuels, Tim Gilcrest, Stu McDonald
   * Absent:   * Absent:
  
 ==== Meeting Times ==== ==== Meeting Times ====
-  * Opened: OPEN +  * Opened: OPEN  3:25pm 
-  * Closed: CLOSE+  * Closed: CLOSE 4:07pm
   * Next meeting: NEXTMEETING, n weeks   * Next meeting: NEXTMEETING, n weeks
  
 ==== Minutes of Previous Meeting ==== ==== Minutes of Previous Meeting ====
-^ Status | Accepted/Rejected | +^ Status | Accepted/Rejected | Accepted but wrong spelling of Dave Romera to fix 
-^ Moved By | MOVER | +^ Moved By | MOVER | Jean-Michel Maujean 
-^ Seconded By | SECONDER | +^ Seconded By | SECONDER | James Felix Sim 
  
 ==== Correspondence ==== ==== Correspondence ====
-  * CORRESPONDENCE+ 
 +  Email about electric car - want it for 4-7 months 
 +  Lemming suggest a bond in case it is abandoned, to investigate 
 +  Will use the indoor space to work on it  
 +  Lemming suggests $100/per week 
 +  Will table it for the meeting and discuss over the week 
 +  Would erect barriers and need to have it as an event  
 +   
 +  Budget Movie studio contacted about building props but have not replied to emials in a week 
 +     
 +  Someone contacted about auditting for AC&C but don't think 
 +   
 +  No correspondence from LARP guys 
 +     
 +  ADUG have cancelled the event the were talking about  
 +   
 +  
  
 ==== Property Report ==== ==== Property Report ====
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 === Treasurer's Report === === Treasurer's Report ===
   * TREASURER   * TREASURER
-    * Last known bank balance+ 
 +While the numbers below don't look great for our viability long term, I'll point out that Nozie willing be falling twice in May.  ADUG is starting to run up a debt which I will follow up again. (Hopefully they'll pay otherwise next meeting I will suggest that we prevent them from holding events at the Artifactory). 
 + 
 +^ | 30/4/2018 | 31/3/2018 | 
 +^ NAB Balance | $3684.41 | $4122.38 | 
 +^ Pending Transfer from TidyHQ/EFTPOS | $431.76 | $988.17 | 
 +^ Guthire St Bond | $6000 | $6000 | 
 +**Balance** | **$10116.17** | **$11110.55** | 
 +^ |  |  | 
 +^ **Quarantined Funds** |30/4/2018 | 31/3/2018 | 
 +^ Estimated RFID Key Bond Value | $8905 | $8815 | 
 +^ For Insurance 19/20 | $226 | $0 | +226 for each month due annually 31/3. ($2716 in 2018) | 
 +^ Sound Equip Payment Due | $0 | $2705 | Debt moved to Skot's Never-Never | 
 +^ **DESIRED BALANCE** | **$9131** | **$11520** | 
 + 
 +^ REVENUE (Excludes Bond)| Last month | 12 month average | 
 +^ Membership Income| $3,264 | $3,759 | 
 +^ SpaceCash (drinks/events/venue hirer/casual)| $808 | $1,587 | 
 +^ Fund Raising/Prizes/Donations|  | $68 | 
 +^ **TOTAL INCOME** | **$4,297** | **$5,451** | 
 +^ |  |  | 
 +^ EXPENSES| April | 12 month average | 
 +^ Lease Paid for next month| $4,224 | $4,258 | 
 +^ Electricity| $658 | $361 | 
 +^ Insurance (12mnth avg $2716/12)| $0 | $226 | 
 +^ Waste/Internet/BOC Gases| $206 | $226 | 
 +^ Merchant Fees |  | $41 | 
 +^ Stripe/TidyHQ Fees| $68 | $111 | 
 +^ Event Expenses|  | $51 | 
 +^ Fundraising Expenses| $0 | $0 | 
 +^ **Total (Prior to Equipment Purchases)** | **$5,156** | **$5,627** | 
 +^ +/- Prior to Equipment Expenses| -$859 | -$176 | 
 +^ |  |  | 
 +^ | Last Month | 12 month average | 
 +^ Equipment Expenses (Below)|  | $41.58 | 
 + 
 +OWING TO THE ARTIFACTORY - $4310.  ADUG is $490+6*45. Yet to find out their numbers for April too. No payments have been made since 30/11/17!
  
 === Membership Report ===   === Membership Report ===  
 == Current Status == == Current Status ==
 Membership as at 2017-xx-xx: Membership as at 2017-xx-xx:
-  *  (+1) Full Members (Monthly+Annual); +  * 32  (+2) Full Members (Monthly+Annual); 
-  *  (-1)  Concession Memberships (Monthly+Annual); +  * 24  (-2)  Concession Memberships (Monthly+Annual); 
-  * X  (-0) Family Membership +  * (0) Family Membership  
-  * X  (+0)  Studio Office Memberships (For 2 Members)  +  * (0) Band Memberships 
-  * X  (-0)  Band Memberships +  * (0) The Residency
-  * X The Residency+
  
 == Cancelled Non-Payment == == Cancelled Non-Payment ==
 Memberships to be cancelled for Non-Payment (+90 days due): Memberships to be cancelled for Non-Payment (+90 days due):
-  * MEMBER_NAME +  * There is probably a couple people in this category.  I will attempt one more follow up on each.
- +
-^ Status | Accepted/Rejected | +
-^ Moved By | MOVER | +
-^ Seconded By | SECONDER | +
  
 == New memberships for approval == == New memberships for approval ==
-  * CONCESSION - MEMBER_NAMES/NONE 
-  * FULL - MEMBER_NAMES/NONE 
-  * BAND - MEMBER_NAMES/NONE 
  
-^ Status | Accepted/Rejected | +^ Robin Wong| Concession| James Felix Sim vouches for him knowledgable on 3d printers | 
-^ Moved By | MOVER | +^ michael newman| Full| workmate of Lemming/Blake | 
-^ Seconded By | SECONDER | +^ John Saunders| Full| Lemming says he remembers him and seems OK | 
 +^ Jed Cowper | concession| Added today | 
 + 
 +^ Status | Accepted/Rejected | Accepted 
 +^ Moved By | MOVER | James Felix Sim 
 +^ Seconded By | SECONDER | Steve |
  
 === Bandroom Report ===   === Bandroom Report ===  
   * BANDROOM REPORT   * BANDROOM REPORT
 +Looks OK
  
 ==== Other Officer's Reports ==== ==== Other Officer's Reports ====
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 === Promotions Officer Report === === Promotions Officer Report ===
   * PROMOTIONS REPORT   * PROMOTIONS REPORT
 +Nothing to Report
  
 === Fundraising === === Fundraising ===
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 === Event Coordinators Report === === Event Coordinators Report ===
-  * NoizeM - (Coordinators Stuart, Tim, Jean-Michel)  +  * NoizeM - (Coordinators Stuart, Tim, Jean-Michel) 35 in attendance - looking for diversity 
-  * Arduino U - (Coordinators Hugh, Doug) +  * Arduino U - (Coordinators Hugh, Doug) Standard 
-  * DIY Synth - (Coordinator Lemming) +  * DIY Synth - (Coordinator Lemming) Standard 
-  * Open Day - (Coordinator Steve, Lemming) +  * Open Day - (Coordinator Steve, Lemming) Standard 
-  * ADUG - (Coordinator Richard Harrington, Stuart) +  * ADUG - (Coordinator Richard Harrington, Stuart) No moneys 
-  * Cosplay - (Coordinator James, Lemming) +(SM) - Have not received their numbers to invoice for April.  They have confirmed that they are not holding their May AGM meeting at the Artifactory but will be back in June. 
-  * Other Events+ 
 +  * Cosplay - (Coordinator James Felix Sim, Lemming) Cosplay Workshop on 25th nothing else to report 
 +  * Other Events  Artifrag3 June 16,17   Might get RFLan guys!
  
 ==== Sub-Committee Reports ==== ==== Sub-Committee Reports ====
   * Laser Subcommittee   * Laser Subcommittee
-    * REPORT+    * Report from Blake (prepared ahead of time because absent -- feel free to edit/change with whatever is discussed/decided) 
 +      * Can you please vote on electing me "secretary of laser subcommittee"? I'm acting in that roll, sending the emails for maintenance sessions and things like that. I've been told the main committee should approve it. 
 + 
 +^|Moved |Jean-Michel Maujean| 
 +^|Seconded|James Felix Sim | 
 +^|Accepted| 
 +      * A few issues through the last month with bed out of level and belt failure but they were dealt with reasonably quickly. I think big red is in good repair at the moment. Hour meter was 149 hours on 2018-04-23. 
 +      * Add hour tracker here: https://docs.google.com/spreadsheets/d/1zn0QXa9J9SwWFKYS1TICWPZ3ONNujywNReHW9CJXo7A/edit?usp=sharing 
 +        * Looks to be fairly linear usage with time 
 +      * Lemming has been looking at new tube for little red. The spare was a bit too large and a new end cover is on order. Adam Fiannaca (involved with initial setup of laser cutters) will assist with the changeover (and hopefully train us so we know what to do next time) 
 +      * Having 1-2 monthly maintenance sessions. Getting 2+ members along. There has been some interest from other members to learn more and get involved with maintenance. We want to encourage that and have a decent group of people that are able to do bed levelling, look after head assembly and generally keep the machines running. Probably suplmentented with 1 monthly maintenance sessions would be good. 
 +      * Nick is keen to get more people involved with the training - train up some more trainers. Will be looking at running some sessions. Maybe on committee meeting Saturdays (week before open days). Still TBA.
   * IT Subcommittee   * IT Subcommittee
     * REPORT     * REPORT
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 ==== Other Business ==== ==== Other Business ====
   * OTHER BUSINESS   * OTHER BUSINESS
 +  * Monitoring M 
 +  * Safer spaces - anti descrimination policy - Jean-Michel Maujean reviewing 
 +  * Vcarve makers license Lemming raised but timing isn't right for the purchase while we are losing money   
 +  * SuperNova - investigate getting a booth - Melanie and Lemming are starters for personing the booth
 ==== Review of Action Items ==== ==== Review of Action Items ====
   * ACTIONS   * ACTIONS
 +
  
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