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committee:committee_meeting_2018.05.05

Committee Meeting 2018-05-05

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items

Minutes

Members Present

  • Present: Lawrence (Lemming) Dixon, Hugh Frazer, Jean-Michel Maujean, Steve Hodges, Melanie McCarthy, James Felix Sim
  • Apologies: Blake Samuels, Tim Gilcrest, Stu McDonald
  • Absent:

Meeting Times

  • Opened: OPEN 3:25pm
  • Closed: CLOSE 4:07pm
  • Next meeting: NEXTMEETING, n weeks

Minutes of Previous Meeting

Status Accepted/Rejected Accepted but wrong spelling of Dave Romera to fix
Moved By MOVER Jean-Michel Maujean
Seconded By SECONDER James Felix Sim

Correspondence

Email about electric car - want it for 4-7 months
Lemming suggest a bond in case it is abandoned, to investigate
Will use the indoor space to work on it 
Lemming suggests $100/per week
Will table it for the meeting and discuss over the week
Would erect barriers and need to have it as an event 

Budget Movie studio contacted about building props but have not replied to emials in a week
  
Someone contacted about auditting for AC&C but don't think

No correspondence from LARP guys
  
ADUG have cancelled the event the were talking about 

Property Report

  • PROPERTY

Officer Reports

Chairperson's Report

  • CHAIRPERSON

Treasurer's Report

  • TREASURER

While the numbers below don't look great for our viability long term, I'll point out that Nozie willing be falling twice in May. ADUG is starting to run up a debt which I will follow up again. (Hopefully they'll pay otherwise next meeting I will suggest that we prevent them from holding events at the Artifactory).

30/4/2018 31/3/2018
NAB Balance $3684.41 $4122.38
Pending Transfer from TidyHQ/EFTPOS $431.76 $988.17
Guthire St Bond $6000 $6000
Balance $10116.17 $11110.55
Quarantined Funds 30/4/2018 31/3/2018
Estimated RFID Key Bond Value $8905 $8815
For Insurance 19/20 $226 $0 +226 for each month due annually 31/3. ($2716 in 2018)
Sound Equip Payment Due $0 $2705 Debt moved to Skot's Never-Never
DESIRED BALANCE $9131 $11520
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $3,264 $3,759
SpaceCash (drinks/events/venue hirer/casual) $808 $1,587
Fund Raising/Prizes/Donations $68
TOTAL INCOME $4,297 $5,451
EXPENSES April 12 month average
Lease Paid for next month $4,224 $4,258
Electricity $658 $361
Insurance (12mnth avg $2716/12) $0 $226
Waste/Internet/BOC Gases $206 $226
Merchant Fees $41
Stripe/TidyHQ Fees $68 $111
Event Expenses $51
Fundraising Expenses $0 $0
Total (Prior to Equipment Purchases) $5,156 $5,627
+/- Prior to Equipment Expenses -$859 -$176
Last Month 12 month average
Equipment Expenses (Below) $41.58

OWING TO THE ARTIFACTORY - $4310. ADUG is $490+6*45. Yet to find out their numbers for April too. No payments have been made since 30/11/17!

Membership Report

Current Status

Membership as at 2017-xx-xx:

  • 32 (+2) Full Members (Monthly+Annual);
  • 24 (-2) Concession Memberships (Monthly+Annual);
  • 1 (0) Family Membership
  • 1 (0) Band Memberships
  • 2 (0) The Residency
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

  • There is probably a couple people in this category. I will attempt one more follow up on each.
New memberships for approval
Robin Wong Concession James Felix Sim vouches for him knowledgable on 3d printers
michael newman Full workmate of Lemming/Blake
John Saunders Full Lemming says he remembers him and seems OK
Jed Cowper concession Added today
Status Accepted/Rejected Accepted
Moved By MOVER James Felix Sim
Seconded By SECONDER Steve

Bandroom Report

  • BANDROOM REPORT

Looks OK

Other Officer's Reports

Promotions Officer Report

  • PROMOTIONS REPORT

Nothing to Report

Fundraising

  • FUNDRAISING REPORT

Event Coordinators Report

  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel) 35 in attendance - looking for diversity
  • Arduino U - (Coordinators Hugh, Doug) Standard
  • DIY Synth - (Coordinator Lemming) Standard
  • Open Day - (Coordinator Steve, Lemming) Standard
  • ADUG - (Coordinator Richard Harrington, Stuart) No moneys

(SM) - Have not received their numbers to invoice for April. They have confirmed that they are not holding their May AGM meeting at the Artifactory but will be back in June.

  • Cosplay - (Coordinator James Felix Sim, Lemming) Cosplay Workshop on 25th nothing else to report
  • Other Events Artifrag3 June 16,17 Might get RFLan guys!

Sub-Committee Reports

  • Laser Subcommittee
    • Report from Blake (prepared ahead of time because absent – feel free to edit/change with whatever is discussed/decided)
      • Can you please vote on electing me “secretary of laser subcommittee”? I'm acting in that roll, sending the emails for maintenance sessions and things like that. I've been told the main committee should approve it.
Moved Jean-Michel Maujean
SecondedJames Felix Sim
Accepted

Other Business

  • OTHER BUSINESS
  • Monitoring M
  • Safer spaces - anti descrimination policy - Jean-Michel Maujean reviewing
  • Vcarve makers license Lemming raised but timing isn't right for the purchase while we are losing money
  • SuperNova - investigate getting a booth - Melanie and Lemming are starters for personing the booth

Review of Action Items

  • ACTIONS
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