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committee:committee_meeting_2018.02.24

Committee Meeting 2018.02.24

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
    2. Issues from previous meeting: JM - organ
  3. Review of Action Items

Minutes

Members Present

  • Present: Lemming, JM, Hugh, Steve, James, Stuart, Blake
  • Apologies: Melanie, Tanner
  • Absent: Tim

Meeting Times

  • Opened: 11.15am
  • Closed: 12:08
  • Next meeting: 31 March 2018, 5 weeks

Minutes of Previous Meeting

Status Accepted
Moved By Stuart
Seconded By James

Correspondence

  • Lemming
    • Membership robotics team - Didn't need special case
    • 3D printing job - JM
    • Mt Claremont Community options - membership prices
    • Contacted about our welding equipment
    • Element14 - awaiting to hear back on donations
    • Facebook - mainly enquiries on membership

Property Report

  • No news is good news
  • Studio / electronics
    • Got approval from landlord for shelves in studio for electronics benches
    • Move powerpoints for better accessibility to benches
    • Bench material might do fundraising drive
  • Pot holes in driveways have been addressed
  • New bilge pump in drain outside

Officer Reports

Chairperson's Report

  • ACNC registration approved
    • Tech soup / connecting up
      • vcarve license for $100/year could be useful
      • Adobe creative suite $10/year
  • DGR - Deductible gift registration

Treasurer's Report

31/1/2018 31/12/2017
NAB Balance $7663.3 $7865.65
Pending Transfer from TidyHQ/EFTPOS $85.86 $98
Guthire St Bond $6000 $6000
Balance $13749.16 $13963.65
Quarantined Funds 31/1/2018 31/12/2017
Estimated RFID Key Bond Value $8385 $8340
For Insurance 18/19 $1254 $1140 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Sound Equip Payment Due $2705 $2705
DESIRED BALANCE $12344 $12185
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $2,708 $3,776
SpaceCash (drinks/events/venue hirer/casual) $1,020 $1,657
Fund Raising/Prizes/Donations $83
TOTAL INCOME $3,728 $5,516
EXPENSES Jan 12 month average
Lease Paid for next month $4,224 $4,258
Electricity $281
Insurance (12mnth avg $1372/12) $114
Waste/Internet/BOC Gases $206 $231
Merchant Fees $40 $51
Stripe/TidyHQ Fees $60 $112
Event Expenses $51
Fundraising Expenses -$803 $0
Total (Prior to Equipment Purchases) $4,530 $5,452
+/- Prior to Equipment Expenses -$803 $64
Last Month 12 month average
Equipment Expenses (Below) $70 $49.68

Membership Report

Current Status

Membership as at 2017-02-24:

  • 27 (-1) Full Members (Monthly+Annual);
  • 25 (+1) Concession Memberships (Monthly+Annual);
  • 1 (0) Family Membership
  • 3 (0) Band Memberships
  • 2 (0) The Residency
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

  • MEMBER_NAME
Status Accepted/Rejected
Moved By MOVER
Seconded By SECONDER
New memberships for approval
  • Dan Rechichi – Full
  • Scott Simons – Concession
  • Carla Marinescu – Concession
  • Steve – Full
Status Accepted
Moved By Steve
Seconded By JM

Bandroom Report

  • No news

Other Officer's Reports

Promotions Officer Report

  • No news

Fundraising

  • No news

Event Coordinators Report

  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
    • Jan event - 45 people
    • Artist residency discussion - follows seasons
    • Quota of female performers (at least 3) - hold those slots until 10 days before performance
    • Also cap repeat performances (1 within 3 months) where there are other artists available
  • Arduino U - (Coordinators Hugh, Doug)
  • DIY Synth - (Coordinator Lemming)
    • Modular meetup this month instead
    • Interest to hold another modular meetup (Sunday evening 4pm onwards)
    • Discussion on cost of modular meeting - decided to keep at $10
    • Next modsynth 3 weeks away - modular meetup 2 weeks after
  • Open Day - (Coordinator Steve, Lemming)
    • Jan open day went well
    • Request for members to come to open day again
  • ADUG - (Coordinator Richard Harrington, Stuart)
    • 17 people at last one
  • Cosplay - (Coordinator James, Lemming)
    • No news
    • James - Pepakura workshop
    • James - KL convention - invited to be on panel - opportunity to promote artifactory
  • Other Events
    • Leather workshop
    • Hey muso
      • 10 people in attendance
      • Not a lot of interest for first one
      • See how it pans out

Sub-Committee Reports

  • Laser Subcommittee
    • Some minor maintainance
  • IT Subcommittee
    • One webcam offline, one needs retargetting
    • Mitch donated HDDs for server
    • Disk controller and disk trays required for server

Other Business

  • Event form - JM
    • Leather workshop, ADUG
    • Missing for Arduino U, Open Day, Modular synth
    • Nominate someone responsible for event
      • Steve - open day
      • Hugh - arduino U
      • JM - noisemachine
      • Andrew - mod synth
      • James (hailey) - cosplay
  • PayID
    • Could investigate for payment off email address
    • Instant payment
  • Google not for profits
    • Move email to google
      • Lemming move, Blake second, Approved by committee
    • Google adwords
      • Move us up for search terms like “makerspace” and “laser cutter” in Perth
    • Increases our storage
  • JM 3D Printer
    • Operational
    • JM will do training open day
  • JM - organ
    • John brought in organ
    • Concern: that it would be in the way
    • End date July

Review of Action Items

  • None
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2018.02.24.txt · Last modified: 20180224-1208 by blakesamuels