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committee:committee_meeting_2017.12.30

Committee Meeting 2017.12.30

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items

Minutes

Members Present

  • Present: Lemming, Hugh, Mel, James, Stuart, JM, Blake
  • Apologies: Tim
  • Absent: Steve, Tanner

Meeting Times

  • Opened: 11:10am
  • Closed: 12:50
  • Next meeting: Sat 27 Jan 2018 11am, 4 weeks

Minutes of Previous Meeting

Status Accepted
Moved By Hugh
Seconded By JM

Correspondence

  • Open source group - email to Lemming
    • Standard event, Stephen
  • Blazing swan
    • Wanted to rent 25sqm. Didn't want studio.
  • Land cruiser engine overhaul - not a good fit to space
  • Noisemachine
    • Lemming to forward
  • Gift membership
    • Canada space bought membership here for guy moving here
  • Kick start festival, some ideas:
    • LED throwies
    • Arduboy
  • Ring roller + mill
    • Picked up mill
  • Kamil brought in new sander
    • Belts and pads to be purchased - email committee list
  • NDIS paid 3 years membership
  • Aus Charities and Nonprofits application to be charity
    • Rejected at the moment for being registered charity
    • Provide more evidence by 9 Jan 2018
  • Band room one off usage amount
    • One off hire $40
    • Liaise through Tanner
    • JM doesn't think it will work with restrictions on paying members required to be here
  • Discussion around casual and members without keys being left in
    • General agreement that only key holders may be left
    • Last key holding member to leave asks all casual and non key holding members to leave
  • Braidy Street Music
    • Asking about front room
    • Through Aaron and emails to Stu
  • Scott wants to bring in TV
    • Large flat screen TV - maybe mount to trolley
    • JM - Backup option of other projector

Property Report

  • Hole in studio roof still to be fixed
  • Car park not flooding with rain - fixed
  • Artifactory street sign
    • In poor repair
    • Needs replacement

Officer Reports

Chairperson's Report

  • CHAIRPERSON

Treasurer's Report

  • Stuart
    • Finances good
    • Resident artist: Justin Barwick
    • Events coming up
    • People getting expired membership emails before renewal 3 days later. Stuart fixed it.
30/11/2017 31/10/2017
NAB Balance $7483.15 $6236.57
Pending Transfer from TidyHQ/EFTPOS $676.65 $113.45
Guthire St Bond $6000 $6000
Balance $14159.8 $12350.02
Quarantined Funds 30/11/2017 31/10/2017
Estimated RFID Key Bond Value $8415 $7785
For Insurance 18/19 $1026 $912 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Sound Equip Payment Due $2705 $2705
DESIRED BALANCE $12146 $11402
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $3,613 $3,992
SpaceCash (drinks/events/venue hirer/casual) $2,083 $1,723
Fund Raising/Prizes/Donations $0 $93
TOTAL INCOME $5,696 $5,807
EXPENSES Last Month 12 month average
Lease Paid for next month $4,224 $4,258
Electricity $0 $303
Insurance (12mnth avg $1372/12) $0 $114
Waste/Internet/BOC Gases $206 $239
Merchant Fees $0 $41
Stripe/TidyHQ Fees $86 $115
Event Expenses $0 $51
Fundraising Expenses $0 $26
Total (Prior to Equipment Purchases) $4,516 $5,474
+/- Prior to Equipment Expenses $1,180 $334
Last Month 12 month average
Equipment Expenses (Below) $73.87

Membership Report

Current Status

Membership as at 2017-12-29:

  • 28 (0) Full Members (Monthly+Annual);
  • 1 (+1) Family Membership
    • Membership 1: Felicity and Scott
  • 24 (+2) Concession Memberships (Monthly+Annual);
  • 3 (0) Band Memberships
  • 2 (0) Resident Artists
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

  • Ben Dixon
New memberships for approval
Felicity Millman - Family
Scott Littlefair - Family
Vincent Dalstra - Concession
Liam Arbuckle - Sponsored Concession (Annual)
Richard Lee - Concession
Richard Wilson - Concession
Stephen Garran - Full(Annual)
Justin Barwick - Summer Resident Noize Artist
Status Accepted
Moved By James
Seconded By Mel

Bandroom Report

  • Tanner not here

Other Officer's Reports

Promotions Officer Report

  • Mel
    • Posting regularly on Facebook is having good positive impact
  • James
    • Handed out Artifactory cards at Malaysian con
    • Cosplay sky - might be able to promote through them
  • Lemming
    • Nostalgia box - 3 tickets for prizes for LAN

Fundraising

  • Lemming
    • January meeting - grand application to lottery west
  • Mel
    • Bunnings BBQ - received our application - awaiting date (estimate April/May)

Event Coordinators Report

  • JM
    • Event reporting form
      • 5 events - good data for events
      • Possibly count petty cash before and after event
  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
    • Jean Michel
      • Audited equipment
      • Repaired some equipment
      • Request a DI - $40-50: Maybe through Aaron
      • NoizeM going well
        • More strictly to 10 min per session
  • Arduino U - (Coordinators Hugh, Doug)
    • Hugh
      • Standard numbers
      • Some visitors
  • DIY Synth - (Coordinator Lemming)
    • Lemming
      • Andrew nathan away until mid fed - next one March
      • Might do an interim one where people can come in and work on their stuff
  • Open Day - (Coordinator Steve, Lemming)
    • Lemming
      • Leather workshop first one
      • Very busy open day - 57 people
      • Issue: More members early to run tours - 10am because people come before 11am start time
      • Laser training
        • Question on time training takes. Steve training is thorough and members are well trained
  • ADUG - (Coordinator Richard Harrington, Stuart)
  • Cosplay - (Coordinator James, Lemming)
    • Haily - very busy, run another next month
    • Croque workshop
    • Leather workshop, feedback:
      • Request: More solid bench
      • Lemming - might be able to source stone bench
      • Classes
        • 1 first
        • 6 second
        • 5 third
    • James thinking hosting workshop
  • Other Events
    • DIY Bio
      • Glass blowering
      • Capillary action
      • Leon Harris ran event
      • 4 people attended

Sub-Committee Reports

  • Laser Subcommittee
    • Hour metre
      • Working
      • 20 days, 30 hours
    • Request that people RSVP for laser maintenance sessions
    • Update wiki for trainers
    • Little red power
      • Replace tube due to diminishing laser power
      • Keep existing tube as emergency spare
    • Kellog
      • Kamil - Organising some parts
  • IT Subcommittee
    • Lemming
      • Built up new PC
      • New server to be put in rack and running for LAN

Other Business

  • Mel
    • Housekeeping
      • Wood donation pile was a bit out of control
      • Put up a sign to break down skeletons and all pieces min 100x100mm
  • Nick
    • Forklift - where did it go?
      • Discussion about who talked to who and maybe a guy called Gary
      • Contact details for Gary via Stuart
      • Talk about escalating the issue
  • Aaron
    • Music community: Hey Muso
    • Mobile recording studio
    • Requesting use of space for workshops/events: 30 - 50 people
    • Bandroom and space for events
    • Maybe Friday night
    • Alcohol Licensing - might need to review further?
    • Use BBQ
  • Occupancy limit - Mel
    • Limit of 50 is driven by number of toilets
    • Dale could find binned toilets
    • Could build some structures out back for extra toilets
  • Box of bangs - Lemming
    • 2017 LED sign
    • Question on event and whether public/private?
    • Decided to post to mailing list for invite
  • 3D Printer - JM
    • Require another part to get it working
  • Kent Street rocket project - Mel
    • Potential donation in exchange for files
  • Mel - unit next door for lease
    • Unlikely to get good deal for renting both - probably cant afford

Review of Action Items

  • ACTIONS
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2017.12.30.txt · Last modified: 20171230-1252 by blakesamuels