Show pageOld revisionsBacklinksBack to top This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong. ====== Committee Meeting 2017.11.25 ====== ===== Agenda ===== - Usual business - Acceptance of last meeting's minutes - Correspondence - Property - Chairman's report - Treasurer's report - Other officer's/Event Coordinators reports - Subcommittee reports - Area Host reports - Cornwall House - Other business - Any expenses/For reimbursement - Review of Action Items ===== Minutes ===== ==== Members Present ==== * Present: Hugh, Lemming, Jean-Michel, James, Tim, Blake, Stuart, Steve * Apologies: Tanner, Mel * Absent: None ==== Meeting Times ==== * Opened: 11:15 * Closed: 12:09 * Next meeting: 30 Dec 2018, 11am ==== Minutes of previous meeting ==== ^ Status | Accepted | ^ Moved By | Hugh | ^ Seconded By | Jean-Michel | ==== Correspondence ==== * Aus Charities paperwork submitted. Should here back 12 Dec. * Bed shop: bed frames available * Leather workshops - Dec * Disabilities center coming in to look for space for activity * Warehouse space question - not really suitable for artifactory * Mill to be picked up in Forestfield * Ring roller available for loan to Artifactory * Kelly Price - Margot - handover for council meeting ==== Property Report ==== * Hole in ceiling * Band room AC * proposal to redirect to front room * Other idea - hole through wall * Other idea - redirect ==== Officer Reports ==== === Chairperson's Report === * Good signups * Events went well * Croquet workshop - front room * Foam workshop - main area * BBQ * At least one artifactory member per event === Treasurer's Report === * Committee insurance * To be investigated * Changes required for government rules * Stu and Blake to investigate * Jean Michel * Suggest we introduce Code of Conduct so people feel safe in the space as part of next major changes * Lemming * Consider changing to longer committee terms (2yrs) ^ | 31/10/2017 | 30/9/2017 | ^ NAB Balance | $6236.57 | $5860.09 | ^ Pending Transfer from TidyHQ/EFTPOS | $113.45 | $423.69 | ^ Guthire St Bond | $6000 | $6000 | ^ **Balance** | **$12350.02** | **$12283.78** | ^ | | | ^ **Quarantined Funds** |31/10/2017 | 30/9/2017 | ^ Estimated RFID Key Bond Value | $7785 | $8055 | ^ For Insurance 18/19 | $912 | $798 | +114 for each month due annually 31/3. (was $158 for $1896 in 2016) | ^ Sound Equip Payment Due | $2705 | $2705 | ^ **DESIRED BALANCE** | **$11402** | **$11558** | ^ REVENUE (Excludes Bond)| Last month | 12 month average | ^ Membership Income| $3,585 | $3,916 | ^ SpaceCash (drinks/events/venue hirer/casual)| $2,007 | $1,682 | ^ Fund Raising/Prizes/Donations| $150 | $123 | ^ **TOTAL INCOME** | **$5,742** | **$5,721** | ^ | | | ^ EXPENSES| Last Month | 12 month average | ^ Lease Paid for next month| $4,224 | $4,610 | ^ Electricity| $504 | $364 | ^ Insurance (12mnth avg $1372/12)| $0 | $114 | ^ Waste/Internet/BOC Gases| $126 | $232 | ^ Merchant Fees | $55 | $52 | ^ Stripe/TidyHQ Fees| $409 | $143 | ^ Event Expenses| $617 | $103 | ^ Fundraising Expenses| $0 | $31 | ^ **Total (Prior to Equipment Purchases)** | **$5,936** | **$5,618** | ^ +/- Prior to Equipment Expenses| -$194 | $103 | ^ | | | ^ | Last Month | 12 month average | ^ Equipment Expenses (Below)| | $73.87 | === Membership Report === 23/11/17 * 28 (-1) Full Members; * 22 (+5) Concession Memberships; * 3 (-2) Band Memberships * 2 (+1) The Residency * **Approve** Memberships for Cancellation for Non-Payment (+90 days due) MOVED: Lemming SECONDED: James * **Approve** of New Members since last meeting - * CONCESSION - Caleb Hicks, Loren Hughes, Jamieson Quin * FULL - James Palmer, Roland Adeney, Simon Gray * BAND - None MOVED: Lemming SECONDED: James === Bandroom Report === * Smoke detector, requires new battery ==== Other officer's reports ==== * Jean-Michel Events * Event form to be filled out during events - sent out for review * Noise Machine * Went well * Push for more diversity * Maybe get radio to broadcast one - maybe Feb * Resident artist * Jean-Michel Recital * Arduino U going well * Open day - successful * Lemming * BBQ bunnings - mel organising - March 2018 * Radio interview went well === Promotions Officer === === Event Coordinators Report === * NoizeM - (Coordinators SM, TG, JMM, Skot, Meg) * Arduino U - (Coordinators Hugh, Doug) * Kits available * Going well * DIY Synth - (Coordinator Lem) * Went well. Very busy. * Maybe need more tables * Maybe use front studio * Off for Jan/Feb * Open Day - (Coordinator Steve) * Quite a few visitors * Few members laser training * Idea - have people doing project work - is done to some extent * ADUG - (Coordinator Nick & Richard Harrington) * All good * Cosplay - (Coordinator Lem) * Going well * Other Events * Croquet went well ==== Sub-Committee Reports ==== * IT Lemming * Parts for server * Donated RAM available for pickup * Wiki/Website * Considering moving to different platform * Consider getting VPS so we can manage it * Plumbing * Dale fixed toilet * 3D Printer * New extruder - off brand replacement - petty cash. Moved: Jean-Michel, Second: Lemming * Make sign for fees - Jean-Michel ==== General Business ==== * Magnus * Sharing social media and promoting committee/committee_meeting_2017.11.25.txt Last modified: 2020/03/12 12:49(external edit)