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committee:committee_meeting_2017.11.25

Committee Meeting 2017.11.25

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items

Minutes

Members Present

  • Present: Hugh, Lemming, Jean-Michel, James, Tim, Blake, Stuart, Steve
  • Apologies: Tanner, Mel
  • Absent: None

Meeting Times

  • Opened: 11:15
  • Closed: 12:09
  • Next meeting: 30 Dec 2018, 11am

Minutes of previous meeting

Status Accepted
Moved By Hugh
Seconded By Jean-Michel

Correspondence

  • Aus Charities paperwork submitted. Should here back 12 Dec.
  • Bed shop: bed frames available
  • Leather workshops - Dec
  • Disabilities center coming in to look for space for activity
  • Warehouse space question - not really suitable for artifactory
  • Mill to be picked up in Forestfield
  • Ring roller available for loan to Artifactory
  • Kelly Price - Margot - handover for council meeting

Property Report

  • Hole in ceiling
  • Band room AC
    • proposal to redirect to front room
    • Other idea - hole through wall
    • Other idea - redirect

Officer Reports

Chairperson's Report

  • Good signups
  • Events went well
    • Croquet workshop - front room
    • Foam workshop - main area
    • BBQ
    • At least one artifactory member per event

Treasurer's Report

  • Committee insurance
    • To be investigated
  • Changes required for government rules
    • Stu and Blake to investigate
  • Jean Michel
    • Suggest we introduce Code of Conduct so people feel safe in the space as part of next major changes
  • Lemming
    • Consider changing to longer committee terms (2yrs)
31/10/2017 30/9/2017
NAB Balance $6236.57 $5860.09
Pending Transfer from TidyHQ/EFTPOS $113.45 $423.69
Guthire St Bond $6000 $6000
Balance $12350.02 $12283.78
Quarantined Funds 31/10/2017 30/9/2017
Estimated RFID Key Bond Value $7785 $8055
For Insurance 18/19 $912 $798 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Sound Equip Payment Due $2705 $2705
DESIRED BALANCE $11402 $11558
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $3,585 $3,916
SpaceCash (drinks/events/venue hirer/casual) $2,007 $1,682
Fund Raising/Prizes/Donations $150 $123
TOTAL INCOME $5,742 $5,721
EXPENSES Last Month 12 month average
Lease Paid for next month $4,224 $4,610
Electricity $504 $364
Insurance (12mnth avg $1372/12) $0 $114
Waste/Internet/BOC Gases $126 $232
Merchant Fees $55 $52
Stripe/TidyHQ Fees $409 $143
Event Expenses $617 $103
Fundraising Expenses $0 $31
Total (Prior to Equipment Purchases) $5,936 $5,618
+/- Prior to Equipment Expenses -$194 $103
Last Month 12 month average
Equipment Expenses (Below) $73.87

Membership Report

23/11/17

  • 28 (-1) Full Members;
  • 22 (+5) Concession Memberships;
  • 3 (-2) Band Memberships
  • 2 (+1) The Residency
  • Approve Memberships for Cancellation for Non-Payment (+90 days due)

MOVED: Lemming

SECONDED: James

  • Approve of New Members since last meeting -
    • CONCESSION - Caleb Hicks, Loren Hughes, Jamieson Quin
    • FULL - James Palmer, Roland Adeney, Simon Gray
    • BAND - None

MOVED: Lemming

SECONDED: James

Bandroom Report

  • Smoke detector, requires new battery

Other officer's reports

  • Jean-Michel Events
    • Event form to be filled out during events - sent out for review
    • Noise Machine
      • Went well
      • Push for more diversity
      • Maybe get radio to broadcast one - maybe Feb
    • Resident artist
    • Jean-Michel Recital
    • Arduino U going well
    • Open day - successful
  • Lemming
    • BBQ bunnings - mel organising - March 2018
    • Radio interview went well

Promotions Officer

Event Coordinators Report

  • NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)
  • Arduino U - (Coordinators Hugh, Doug)
    • Kits available
    • Going well
  • DIY Synth - (Coordinator Lem)
    • Went well. Very busy.
    • Maybe need more tables
    • Maybe use front studio
    • Off for Jan/Feb
  • Open Day - (Coordinator Steve)
    • Quite a few visitors
    • Few members laser training
    • Idea - have people doing project work - is done to some extent
  • ADUG - (Coordinator Nick & Richard Harrington)
    • All good
  • Cosplay - (Coordinator Lem)
    • Going well
  • Other Events
    • Croquet went well

Sub-Committee Reports

  • IT Lemming
    • Parts for server
      • Donated RAM available for pickup
    • Wiki/Website
      • Considering moving to different platform
      • Consider getting VPS so we can manage it
  • Plumbing
    • Dale fixed toilet
  • 3D Printer
    • New extruder - off brand replacement - petty cash. Moved: Jean-Michel, Second: Lemming
    • Make sign for fees - Jean-Michel

General Business

  • Magnus
    • Sharing social media and promoting
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