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committee:committee_meeting_2017.09.03

Committee Meeting 2017.09.03

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items

Agenda Items

Minutes

Members Present

  • Present:Nick, Lemming, Tanner, Jean Michelle, Stu
  • Apologies: Russel
  • Absent:

Meeting Times

  • Opened: OPEN 20:45
  • Closed: CLOSE 22:23
  • Next meeting: NEXTMEETING, AGM 30/9/17 11am (Announce 9/9/17 and call out for new events)

Minutes of previous meeting

Status Accepted/Rejected Accepted
Moved By PM-MOVER Nick
Seconded By PM-SECONDER Tanner

Correspondence

  • CORRESPONDENCE
  • Dale - Donated $50 - Also wants to do recordings - wants exclusive use of the space one evening $200-250 floated, drinks etc,
  • Someone was looking for employees, (Spikelights), concensus was not
  • General questions about laser cutters
  • Lemming looking at getting box o bangs ready for robofaire
  • Grow room Lemming might get in tough to drop flyers - there for at least 2 months

Property Report

  • PROPERTY
  • Jason using Metal drop saw, breaker would not reset for some time, extension cord, try to get Martin to have a look at it.
  • Front Door has a problem seems to have dropped

Officer Reports

Chairperson's Report

  • CHAIRPERSON

Treasurer's Report

Treasurer's Report

31/07/2017 30/06/2017
NAB Balance $6460.67 $7402.36
Pending TidyHQ / eftpos $157.82 $301.74
Guthrie St Bond $6000 $6000
Balance 12618.49 13704.10
Quarantined Funds
Estimated RFID Key Members Bond Value $7875 $8000
For Insurance 18/19 $684 $570 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Amount Owed on Sound Equipment $2705 $2705 To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.(see below)
DESIRED BALANCE 11264 $11275
31/08/2-17 31/7/2017
Sound Equipment Funds Collected $2705 $2705 Collected in Full - REFUND SKOT???
REVENUE Last Month 12 Month Average
Membership $2930 $3850
Space Cash (Events/Venue hire/Snacks/tool fees/day users/other) $1528 $1377
Grants/Prizes/Donations/Fundraising $0 $122
TOTAL REVENUE $4458 $5309
EXPENSES
Lease+Estimated Variable Outgoings -$4635 -$4224
Electricity (bimonthly) -$528 -$338
Insurance (12 month average) -$0 -$114
Waste/Internet/Welding Supplies -$127 -$255
Merchant Fees (bimonthly sometimes) -$82 -$39
TidyHQ/Bank Charges -$55 -$82
TOTAL EXPENSES (Excluding Equip/Fundraising Exp) -$5428 -$5053
Fundraising Expenses# -$0 $85
Equipment Purchases$ -$0 -$83

Expenses

  • none

Major Events/Other Revenue (Past Month)

  • ADUG $110
  • Sparkco $300
  • WA Poets $200
  • Noizemaschin ~$250
  • Mod Synth ~$420

Money Due (as of 20170802)

  • Membership - $??????
  • ADUG - $110 July, $100 Aug

Membership Report

20170904

  • 26 (-1) Full Members;
  • 19 (0) Concession Memberships;
  • 0 (0) Studio Office Memberships (For 2 Members)
  • 5 (0) Band Memberships
  • 1 (0) The Residency
  • Memberships for Cancellation for Non-Payment (+90 days due) -
  • Approve / Disapprove of New Members since last meeting - NONE
    • CONCESSION - Dennis Collins
    • FULL - Blake Samuals
    • BAND -
    • The Residency - Sami Bluebird

MOVED: Lemming SECONDED: JM Carried unanimously

Bandroom Report

5 bands - need to boulster numbers 6 or more ideal Bands find the doors are left open when other people out in the space leave

Other officer's reports

Promotions Officer

  • Waiting to hear back from Estelle about the strategic Plan
  • Last month for the Annual Report - is with Tim but not back - Lemming offered to proof read
  • Stu suggests getting Mission Statements, Core Values etc from Strategic plan and putting in the Annual Report

Fundraising JMM/StM

  1. $80 random Donations at NM74

Event Coordinators Report

  • NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)
    • Need Residency publicised
    • Mention bandrooms
  • Arduino U - (Coordinators Hugh, Doug)

Kits 40x at Approx $400

     
  * DIY Synth - (Coordinator Lem)
     * 36 Non members
     * Nathan now has a key - Just for ModSynth - 
     * Suggestion that if persons are running a regular event then allow them to get a key.  (Same for Richard Harrington / Hayley).  Voted on a case by case basis. Reserve the right to revoke. 
     * Lemming Moves 
     * JM seconded
     * Nick abstained,
     
  * Open Day - (Coordinator Steve)
  • ADUG - (Coordinator Nick & Richard Harrington)
  • Cosplay - (Coordinator Lem)
  • Other Events
  • Sparc Co paid - here a couple of hours
  • WA Poet - were happy but not much on the bar. Annual event.

Sub-Committee Reports

* Laser subcommittee

  • Need incentives to get people doing maintainence
  • A few people there regularly
  • Glen has been involved with some students - can we provide discount on Laser Time
  • Laser Maintenence needs to be done when others are here to ensure the due time is spent

* IT Subcommitee

  • root password have been changed and put on Scratchpad
  • Router hasn't been changed
  • If Users need access can contact Lemming
  • Snoopy is on to log commands to a hidden Log and backed up
  • Cant login as root - need to login as user
  • Server from Mitch has 4 Drives bays and 2.5 inch disks are $250 each and no RAM
  • Small group people on IT commitee have not been present

Agenda Items

* Exclusive Access

  • Put in the Calendar and members that turn up can be refered to it
  • Noize Maschin has asked laser users not to at times
  • Dale - Floated the idea of $200 +$10 per non member
    • People may walk in and interrupt, even if members are informed
  • Schneider exclusive access Lemming floated the idea of : 50x people @$10 with $100 for exclusive access
    • Parking Issue - Follow up with Don and Other tenents
  • Case by case

General Business

* JM: Front Room not being used * JM Will contact record lable for potential sub-leasing

* AGM Announce due out 9/9 (Secretary to email out) * JM will put it into ibooks, need pdf, final copy locked

Review of Action Items

None

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