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committee:committee_meeting_2017.08.02

Committee Meeting 2017.08.02

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items

Agenda Items

Minutes

Previous minutesAccepted unanimously

Members Present

  • Present: Stu, Nick, Tim, Hugh, Jason, J-M
  • Observing: Glenn
  • Apologies: Lemming, Steve
  • Absent:

Meeting Times

  • Opened: OPEN 2030
  • Closed: CLOSE
  • Next meeting: Wed 20170906-2000
  • AGM upcoming - tentative date: Sat 20170930-1100

Minutes of previous meeting

Status Accepted
Moved By Stu
Seconded By NB

Correspondence

  • CORRESPONDENCE
    • WA Poets - Chris Arnold - “Sounding Off” event, Friday evening 20170811-1900 https://www.facebook.com/events/101254117190276
      • Hugh, SKoT hosting? J-M will help out with audio setup
      • Fixed price venue hire
    • Sparkco
      • Had their event Monday 20170731
      • Lots of attendees, Stu hosted
      • Professional photographer took photos
      • Brought their own projector (where is ours?)
    • City of Stirling
      • Would like to hold 4 events here. Stu has replied.
      • Mandala creation?

Property Report

  • PROPERTY
    • Drainage in carpark is working well
      • Was scraped some months ago

Officer Reports

Chairperson's Report

  • CHAIRPERSON
    • ACTION: Annual Report Introduction for AGM

Treasurer's Report

31/07/2017 30/06/2017
NAB Balance $7402.36 $6400.51
Pending TidyHQ / eftpos $301.74 $379.15
Guthrie St Bond $6000 $6000
Balance 13704.10 12779.66
Quarantined Funds
Estimated RFID Key Members Bond Value $8000 $7640
For Insurance 18/19 $570 $456 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Amount Owed on Sound Equipment $2705 $2705 To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.(see below)
DESIRED BALANCE 11275 $10801
31/07/2-17 30/6/2017
Sound Equipment Funds Collected $2705 $2705 Collected in Full - REFUND SKOT???
REVENUE Last Month 12 Month Average
Membership $3755 $3970
Space Cash (Events/Venue hire/Snacks/tool fees/day users/other) $1372 $1264
Grants/Prizes/Donations/Fundraising $0 $133
TOTAL REVENUE $5127 $5366
EXPENSES
Lease+Estimated Variable Outgoings -$4224 -$4224
Electricity (bimonthly) -$0 -$322
Insurance (12 month average) -$0 -$114
Waste/Internet/Welding Supplies -$206 -$272
Merchant Fees (bimonthly sometimes) -$0 -$39
TidyHQ/Bank Charges -$81 -$85
TOTAL EXPENSES (Excluding Equip/Fundraising Exp) -$4511 -$5056
Fundraising Expenses# -$0 $85
Equipment Purchases$ -$71.99 -$93.20

Expenses

  • Welding wire coil - $44, free (included) argon changeover has occurred; next refill will cost us
    • Shane has been using it, sorted out the tips, etc.
    • Curtin Pedal Prix would like moral support in changing over the MIG wire coil
  • Tubing Silicon $27.99

Major Events/Other Revenue (Past Month)

  • ADUG $110
  • Noizemaschin ~$300
  • Mod Synth ~$350

Money Due (as of 20170802)

  • Membership - $4375 steady on last months
  • ADUG - $110 July, $80 June

Membership Report

20170705

  • 27 (-3) Full Members;
  • 19 (-2) Concession Memberships;
  • 0 (0) Studio Office Memberships (For 2 Members)
  • 5 (0) Band Memberships
  • Memberships for Cancellation for Non-Payment (+90 days due) - Matthew Robinson, Gary Usher, Ben Hoggn
  • $105 left from S.Hicks Donation to poorer members….. Again?
  • Approve / Disapprove of New Members since last meeting - NONE
    • CONCESSION -
    • FULL -
    • BAND -

MOVED: SECONDED:

Bandroom Report

  • MOTION: TP: Please give the bandroom a jolly good vacuum.

^ Status | Accepted |

Moved By Stu
Seconded By JK

Other officer's reports

Promotions Officer

Fundraising JMM/StM

  • Annual Report -
  • were going to curtin robofare Jason has registered 22 September but will be away
  • leeming will get box of bangs down there
  • need to get as many robotic/electronic things there
  • Mors absque scrutino
  • Can sell artifactory promo wares
  • Can we get Sonic Maniulator?

Event Coordinators Report

  • NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)
    • Equipment failure - a submixer channels not working. Behringer Xenyx (cost about $150-$250 -with cables 6m?)
  • Steve can look at it initially and if it can be fixed in 2 weeks JM to check - else buy new - it is old.
  • Leads do need replacing. $60 approx
  • Moved Jason
  • Seconded Jm
  • Passed unanimously
  • Arduino U - (Coordinators Hugh, Doug)
  • A couple of new attendies Doug guided through online tuts
  • DIY Synth - (Coordinator Lem)
  • Successful as ever!
  • Offer concession to Nathan, as long as he is acting as Mod Synth administrator, with waved bond
  • Nick Moved
  • JM Seconded
  • carried unanimously
  • Open Day - (Coordinator Steve)
  • ADUG - (Coordinator Nick & Richard Harrington)
  • Cosplay - PikaPi (Coordinator Lem)
  • All paid in August 8 attendies
  • Other Events
    • WA Poetry Festival - 11/8 - 7pm
    • Sparkco - Mon 31/7 4-6pm - been

Sub-Committee Reports

  • Laser sub comitee - Cleaning etc
    • Had a meeting , cleaned and Aligned, Kmil Kamil Seda has shown to be a valuable member
    • Nick propose he be subcomittee member, if willing, Stu Seconded, Carried unanimously
  • Infrastructure

Agenda Items

*Estelle's Strategic Plan

  • Standard at AGM is dicussion of fees, (Will discuss prior at 6 Sept Commitee Meeting)
  • Stu has put Questions on G: drive from the plan.
  • Will meet next wednesday to disuss the strategic plan
  • Discussion about hacker/Maker-space - will continue next week
  • Annual Report
    • So far in draft with reviews
    • Need Chairmans report
    • Strategic plan meeting may change “About Us” section
    • Needs completing for AGM
    • All present are broadly in favour of the Report so far.

* Studio room

  • Nick says sliding door is not locked - a broom handle or similar may fix
  • The Studio is currently available for events
  • Stu says that the ceiling needs to be fixed (a Skot hole)
    • Need to allocate $50
    • Need to find a person with the time and skills required for the repair
  • Stu suggests a clean up day for the Artifactory
  • Studio to be disussed at next meeting when other commitee members are available

Actions from last Time

General Business

Subcommitee reports

* IT Sub-committee

  • 2.5 weeks ago there was a instance where a security was questioned. For this reason Leeming changed the passwords (that give root access) but is the only who knows them at this stage.
    • Options are:
      • sudo access needs fixing
      • root passwords need recording in scratchpad
        • Stu moved, Jason Seconded, carried with one abstain
      • User access needs rationalisation (small changes)

Other Business

  Nothing serious 

Review of actioned items

None

Meeting Adjourned 10:39pm

/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2017.08.02.txt · Last modified: 20170803-0652 by Stuartm