committee:committee_meeting_2017.06.07

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Committee Meeting 2017.06.07

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items
  • Present: Lemming, Russel, Stuart, Steve, Jason, J-M, Nick
  • Observing: Tim, Mitch, Byford Maker Space proposed
  • Apologies: Hugh, Tanner,
  • Absent:
  • Opened: OPEN 8:15pm
  • Closed: CLOSE 21:39
  • Next meeting: NEXTMEETING, n weeks
Status Accepted/Rejected
Moved By PM-MOVER
Seconded By PM-SECONDER
  • Curtin Engineering HPV team are back - LEM
  • City of Stirling - 21st June - Come to chat with us more about Arts activation. - LEM
  • 2nd attempt Address being changed for ATO - ATO didn't like our short hand for names in the minutes and wants some signatures on the minutes. - STU
  • Simone Giertz - robot guru - maker guru - possibly doing events here in August - LEM
  • PROPERTY

Chairperson's Report

  • CHAIRPERSON
  1. Good open day - it was pumping
31/05/2017 30/04/2017
NAB Balance $5857.42 $4489.26
Pending TidyHQ / eftpos $403.93 $148.77
Guthrie St Bond $6000 $6000
Balance $12265.31 $10638.03
Quarantined Funds
Estimated RFID Key Members Bond Value $8290 $7875
For Insurance 18/19 $342 $228 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Amount Owed on Sound Equipment $2705 $2705 To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.(see below)
DESIRED BALANCE 11337 $10808
31/05/2-17 30/4/2017
Sound Equipment Funds Collected $2705 $2705 Collected in Full - REFUND SKOT???
REVENUE Last Month 12 Month Average
Membership $4010 $4082
Space Cash (Events/Venue hire/Snacks/tool fees/day users/other) $1560 $1288
Grants/Prizes/Donations/Fundraising $0 $144
TOTAL REVENUE $5570 $5514
EXPENSES
Lease+Estimated Variable Outgoings -$4224 -$4224
Electricity (bimonthly) -$0 -$320
Insurance (12 month average) -$0 -$114
Waste/Internet/Welding Supplies -$206 -$273
Merchant Fees (bimonthly sometimes) -$0 -$40
TidyHQ/Bank Charges -$89 -$89
TOTAL EXPENSES (Excluding Equip/Fundraising Exp) -$4518 -$5060
Fundraising Expenses# -$0 $85
Equipment Purchases$ -$0 -$382

Major Events/Other (Past Month)

  • ADUG - $100
  • Noizemaschin ~$450
  • Mod Synth ~$330
  • PikaPi Workshop ~$100
  • Audio Hire $400

Money Due (07/06)

  • Membership - ~$4690 steady on last months
  • PCs - $20
  • Tool Usage $96
  • ADUG May $100

Membership Report

20170607

  • 32 (+1) Full Members;
  • 20 (+5) Concession Memberships;
  • 1 (0) Studio Office Memberships (For 2 Members)
  • 6 (+1) Band Memberships
  • Memberships for Cancellation for Non-Payment (+90 days due) -

MOVED: SECONDED:

  • Approve / Disapprove of New Members since last meeting -
    • CONCESSION - Addam Eid, Kamil Seda, Joseph Ang, Tim G
    • FULL - Skylar Ekamper, Gavin Williams, Shayne Jones, Simon Haynes
    • BAND - Dimwitted Teens

MOVED: LEM SECONDED: Jason

Bandroom Report

N/A

Promotions Officer

  • Supanova - 23-25th June - Bump in Midday Friday
  • Lots of gadgets gimmicks /

Fundraising JMM/StM

  1. making stuff for supanova

Event Coordinators Report

  • NoizeM - (Coordinators SM, TG, JMM, Skot)
    • MOd Synth performing - great big crowd
  • Arduino U - (Coordinators Hugh, Doug)
    1. * Still working on kit - LEM
  • DIY Synth - (Coordinator Lem)
    • awesome (LEM)
  • Open Day - (Coordinator Steve)
    • great crowd
  • ADUG - (Coordinator Nick & Richard Harrington)
    • went well as usual
  • Cosplay - (Coordinator Lem)
    • 10
  • Other Events
    • NONE

Laser

  • $70.45 Lens
  • Lots of lens talk about and cutting well

IT

  • LEM - still working on new proposed rules for IT subcommittee
  • Locker Labels Done
  • Spend money on another 1000 flyers and business cards again - ALL AGREED - ~170 give or take
  • All Agreed that acting Chair Lemming has been acting like the Chair since December - ALL AGREED
  • Do we to ask Tim to come back onto the committee - there are reservations(and not just from Tim) - but people say yes - All Agreed
  • STEVE moves that Lemming is Chair seconded by Russell.
  • Deputy Chair spot is vacant - Who will fill this important role?
  • Nick moves that Tim be deputy Chair and seconded by Lemming. Tim accepts. There are reservations(and not just from Tim) - But all agree.
  • New glossy report on 2015-16 - JM to do before June end. Stu to proof read numbers.

ACTION (HF) to investigate arduino parts and stuff for courses & syllabus Work in progress

ACTION (Subcommittees) to ask for people interested in subcommittees Ongoing

ACTION: (JK) - Finish Grant - JM to take on.

ACTION: RFID for office (LEM) To do

ACTION: Vending Machine (MK) - (Not working)

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