committee:committee_meeting_2017.06.07

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committee:committee_meeting_2017.06.07 [2017/06/06 16:54]
Stuartm created
committee:committee_meeting_2017.06.07 [2020/03/12 12:49] (current)
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   - Other business   - Other business
     - Any expenses/For reimbursement     - Any expenses/For reimbursement
-    - 
-    -  
-    -  
-    -  
-    -  
   - Review of Action Items   - Review of Action Items
  
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 ===== Minutes ===== ===== Minutes =====
 ==== Members Present ==== ==== Members Present ====
-  * Present:  +  * Present: Lemming, Russel,  Stuart, Steve, Jason, J-M, Nick 
-  * Apologies: +  * Observing: Tim, Mitch, Byford Maker Space proposed 
-  * Absent:+  * Apologies: Hugh, Tanner,  
 +  * Absent: 
  
 ==== Meeting Times ==== ==== Meeting Times ====
-  * Opened: OPEN +  * Opened: OPEN 8:15pm 
-  * Closed: CLOSE+  * Closed: CLOSE 21:39
   * Next meeting: NEXTMEETING, n weeks   * Next meeting: NEXTMEETING, n weeks
  
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 ^ Seconded By | PM-SECONDER |  ^ Seconded By | PM-SECONDER | 
 ==== Correspondence ==== ==== Correspondence ====
-  CORRESPONDENCE+ 
 +  Curtin Engineering HPV team are back - LEM 
 +  * City of Stirling - 21st June - Come to chat with us more about Arts activation. - LEM 
 +  * 2nd attempt Address being changed for ATO - ATO didn't like our short hand for names in the minutes and wants some signatures on the minutes. - STU 
 +  * Simone Giertz - robot guru - maker guru - possibly doing events here in August - LEM 
 ==== Property Report ==== ==== Property Report ====
   * PROPERTY   * PROPERTY
 +
 ==== Officer Reports ==== ==== Officer Reports ====
 +
 === Chairperson's Report === === Chairperson's Report ===
   * CHAIRPERSON   * CHAIRPERSON
-=== Treasurer's Report === +  - Good open day - it was pumping 
-  * TREASURER + 
-    * Last known bank balance+==== Treasurer's Report ====  
 +^ | 31/05/2017 | 30/04/2017 | 
 +^ NAB Balance | $5857.42| $4489.26 |   
 +^ Pending TidyHQ / eftpos  | $403.93 | $148.77 |  
 +^ Guthrie St Bond | $6000 | $6000 |  
 +^ Balance | **$12265.31** | **$10638.03*|    
 +
 +^ Quarantined Funds |  
 +^ Estimated RFID Key Members Bond Value |$8290 | $7875 |  
 +^ For Insurance 18/19 | $342 | $228 |  +114 for each month due annually 31/3. (was $158 for $1896 in 2016) | 
 +^ Amount Owed on Sound Equipment | $2705| $2705  |  To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds.  Once full amount collected it will be reimbursed.(see below) | 
 +^ DESIRED BALANCE |**11337** | **$10808** |  
 +
 +^  | 31/05/2-17 | 30/4/2017 | | 
 +^ Sound Equipment Funds Collected | $2705 | $2705 | Collected in Full - REFUND SKOT???| 
 + 
 +^ REVENUE |Last Month | 12 Month Average | 
 +^ Membership | $4010 | $4082 | 
 +^ Space Cash (Events/Venue hire/Snacks/tool fees/day users/other)| $1560 | $1288 | 
 +^ Grants/Prizes/Donations/Fundraising| $0 | $144 | 
 +^ TOTAL REVENUE  | **$5570** | **$5514** | 
 +
 +^ EXPENSES | |  | 
 +^ Lease+Estimated Variable Outgoings | -$4224 | -$4224 | 
 +^ Electricity (bimonthly) |-$0 |-$320 | 
 +^ Insurance (12 month average) | -$0 | -$114 | 
 +^ Waste/Internet/Welding Supplies |-$206 | -$273 | 
 +^ Merchant Fees (bimonthly sometimes) |-$0 | -$40 | 
 +^ TidyHQ/Bank Charges |-$89 | -$89 | 
 +^ TOTAL EXPENSES (Excluding Equip/Fundraising Exp) | **-$4518** | **-$5060** | 
 +
 +^ Fundraising Expenses# | -$0 | $85 | 
 +^ Equipment Purchases$ | -$0 | -$382 |  
 + 
 + 
 +Major Events/Other (Past Month) 
 +  *ADUG - $100 
 +  *Noizemaschin ~$450 
 +  *Mod Synth ~$330 
 +  *PikaPi Workshop ~$100  
 +  *Audio Hire $400 
 + 
 +Money Due (07/06) 
 +  *Membership - ~$4690 steady on last months  
 +  *PCs - $20 
 +  *Tool Usage $96 
 +  *ADUG May $100 
 === Membership Report ===   === Membership Report ===  
-xx/xx/17 +20170607 
-  * X  (+1) Full Members; +  * 32 (+1) Full Members; 
-  * X  (-1)  Concession Memberships; +  * 20 (+5)  Concession Memberships; 
-  *  (0)  Studio Office Memberships (For 2 Members)  +  *  (0)  Studio Office Memberships (For 2 Members)  
-  *  (0)  Band Memberships+  *  (+1)  Band Memberships
  
-  * **Approve** Memberships for Cancellation for Non-Payment (+90 days due)+  * Memberships for Cancellation for Non-Payment (+90 days due) 
  
 MOVED:  MOVED: 
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   * **Approve / Disapprove** of New Members since last meeting -    * **Approve / Disapprove** of New Members since last meeting - 
-    * CONCESSION -  +    * CONCESSION - Addam Eid, Kamil Seda, Joseph Ang, Tim G 
-    * FULL -  +    * FULL - Skylar Ekamper, Gavin Williams, Shayne Jones, Simon Haynes 
-    * BAND - +    * BAND - Dimwitted Teens
  
-MOVED:  +MOVED: LEM 
-SECONDED: +SECONDED:  Jason
  
-=== Bandroom Report ===   
 ==== Other officer's reports ==== ==== Other officer's reports ====
 +
 +=== Bandroom Report === 
 +
 +N/A
  
 === Promotions Officer === === Promotions Officer ===
  
 +   * Supanova - 23-25th June - Bump in Midday Friday
 +   * Lots of gadgets gimmicks / 
  
 === Fundraising JMM/StM === === Fundraising JMM/StM ===
-  - +  - making stuff for supanova
  
 === Event Coordinators Report === === Event Coordinators Report ===
  
-    * NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)  +    * NoizeM - (Coordinators SM, TG, JMM, Skot)  
-      +        * MOd Synth performing - great big crowd
     * Arduino U - (Coordinators Hugh, Doug)     * Arduino U - (Coordinators Hugh, Doug)
-    +      -* Still working on kit - LEM
     * DIY Synth - (Coordinator Lem)     * DIY Synth - (Coordinator Lem)
-       +        * awesome (LEM)
     * Open Day - (Coordinator Steve)     * Open Day - (Coordinator Steve)
 +        * great crowd
     * ADUG - (Coordinator Nick & Richard Harrington)     * ADUG - (Coordinator Nick & Richard Harrington)
-    +        * went well as usual 
     * Cosplay - (Coordinator Lem)     * Cosplay - (Coordinator Lem)
 +        * 10
     * Other Events     * Other Events
 +        * NONE
  
 ==== Sub-Committee Reports ==== ==== Sub-Committee Reports ====
 +  
 +Laser
 +  * $70.45 Lens
 +  * Lots of lens talk about and cutting well
 +
 +IT
 +  * LEM - still working on new proposed rules for IT subcommittee
  
 ==== Agenda Items ==== ==== Agenda Items ====
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 ==== General Business ==== ==== General Business ====
  
 +  * Locker Labels Done
 +
 +
 +  * Spend money on another 1000 flyers and business cards again - ALL AGREED - ~170 give or take
 +  * All Agreed that acting Chair Lemming has been acting like the Chair since December - ALL AGREED
 +  * Do we to ask Tim to come back onto the committee - there are reservations(and not just from Tim) - but people say yes - All Agreed
 +  * STEVE moves that Lemming is Chair seconded by Russell. 
 +  * Deputy Chair spot is vacant - Who will fill this important role?
 +  * Nick moves that Tim be deputy Chair and seconded by Lemming. Tim accepts. There are reservations(and not just from Tim) - But all agree.
 +
 +
 +  * New glossy report on 2015-16 - JM to do before June end.  Stu to proof read numbers.
 ==== Review of Action Items ==== ==== Review of Action Items ====
 +
 +ACTION (HF) to investigate arduino parts and stuff for courses & syllabus  **Work in progress**
 +
 +ACTION (Subcommittees) to ask for people interested in subcommittees **Ongoing** 
 +
 +ACTION: (JK) - Finish Grant - JM to take on.
 +
 +ACTION: RFID for office  (LEM) To do
 +
 +ACTION: Vending Machine (MK) - (Not working)
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