committee:committee_meeting_2017.05.10

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Committee Meeting 2017.05.10

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Cornwall House
  2. Other business
    1. Any expenses/For reimbursement
  3. Review of Action Items
  • Present:
  • Apologies:
  • Absent:
  • Opened: OPEN
  • Closed: CLOSE
  • Next meeting: NEXTMEETING, n weeks
Status Accepted/Rejected
Moved By PM-MOVER
Seconded By PM-SECONDER
  • CORRESPONDENCE
  • PROPERTY

Chairperson's Report

  • CHAIRPERSON
30/04/2017 31/03/2017
NAB Balance $4489.26 $4109.32
Pending TidyHQ / eftpos $148.77 $264.26
Guthire St Bond $6000 $6000
Balance $10638.03 $10373.58
Quarantined Funds
Estimated RFID Key Members Bond Value $7875 $7640
For Insurance 18/19 $228 $114 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Amount Owed on Sound Equipment $2705 $2705 To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.(see below)
DESIRED BALANCE $10808 $10460
30/04/2-17 31/3/2017
Sound Equipment Funds Collected $2705 $2705 Collected in Full - REFUND SKOT???
REVENUE Last Month 12 Month Average
Membership $3985 $4141
Space Cash (Events/Venue hire/Snacks/tool fees/day users/other) $1369 $1255
Grants/Prizes/Donations/Fundraising $0 $76
TOTAL REVENUE $5345 $5472
EXPENSES
Lease+Estimated Variable Outgoings -$4224 -$4224
Electricity (bimonthly) -$661 -$333
Insurance (12 month average) -$0 -$114
Waste/Internet/Welding Supplies -$285 -$270
Merchant Fees (bimonthly sometimes) -$40 -$40
TidyHQ/Bank Charges -$87 -$91
TOTAL EXPENSES (Excluding Equip/Fundraising Exp) -$5297 -$5073
Fundraising Expenses# -$0 $0
Equipment Purchases$ -$18.67 -$442

Mousetrap $18.67

Major Events/Other (Past Month)

  • ADUG - $80
  • Noizemaschin ~$470
  • ECU ~$30
  • Mod Synth ~$390
  • Cosplay ~$ was there any in April?

Money Due (12/04)

  • Membership - ~$4845 steady on last months
  • PCs - $20
  • Curtin Pedal Prix $500
  • KickstART $400
  • Tool Usage $96

Membership Report

10/05/17

  • 31 (+2) Full Members;
  • 15 (+2) Concession Memberships;
  • 1 (0) Studio Office Memberships (For 2 Members)
  • 5 (0) Band Memberships
  • Memberships for Cancellation for Non-Payment (+90 days due) - Stefan Hoffman

MOVED: SECONDED:

  • Approve / Disapprove of New Members since last meeting -
    • CONCESSION - Ben McCarthy, Ho Ho, Cyra Locsin
    • FULL - Ben Hogan, Siavash Noorbakhsh, Andrew Leitch
    • BAND -

MOVED: SECONDED:

Promotions Officer

Fundraising JMM/StM

Event Coordinators Report

  • NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)
  • Arduino U - (Coordinators Hugh, Doug)
  • DIY Synth - (Coordinator Lem)
  • Open Day - (Coordinator Steve)
  • ADUG - (Coordinator Nick & Richard Harrington)
  • Cosplay - 15th May yet to be added to calendar(Coordinator Lem)
  • Other Events

ACTION: Nick to decide what is needed for laser cutters and to get prices for next meeting.

ACTION: LEM to publish grant wish list on list to solicit donations by next wine & design

ACTION: RC to find out about potential lathe

ACTION: JK to order business cards and flyers

ACTION (SH) To bring in old cordless drill

ACTION (TP) to do audit of band room equipment

ACTION (HF) to investigate arduino parts and stuff for courses & syllabus

ACTION (Subcommittees) to ask for people interested in subcommittees

ACTION (TG) - Manipulation of the history of core mailing list. (not yet done) Can someone else do it?

ACTION (JMM) - First aid kit status (catalog and advise)

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