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committee:committee_meeting_2017.05.10

Committee Meeting 2017.05.10

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
    8. Area Host reports
    9. Swan Community Workshops
  2. Other business
    1. Any expenses/For reimbursement
    2. Dan Exit
    3. Improving
  3. Review of Action Items

Agenda Items

Minutes

Members Present

  • Present: LEM MK Tanner NB STU
  • Apologies: Steve
  • Absent: JM, Russell

Meeting Times

  • Opened: OPEN Wednesday 20170510-2040
  • Closed: CLOSE Wednesday 20170510-2220
  • Next meeting: NEXTMEETING, 4 weeks, Wednesday 20170607-2000

Minutes of previous meeting

Status Accepted/Rejected
Moved By PM-MOVER LEM
Seconded By PM-SECONDER HRF

1 abstain, 3 yes, 1 no NB questioned accuracy of the minutes concerning dispute and censure

Correspondence

  • CORRESPONDENCE
  • Nothing major
  • ECU sent thank note regarding Arduino evening the were very happy and hope to continue with events in the future
  • SwanCon happy with hiring gear
  • E-mail from swapcard - not worth chasing
  • Perth review video made which Lemming being interviewed; videos were out of focus, Lemming may send stills
  • Hayley wants another cos-play workshop Monday 20170515
  • Mike O'Hanlon 220 Pier street property, no discussion on price or Sq-m area 2400sq m lots that
  • Lots of good feedback from our May Open Day, Saturday 20170506
  • Address being changed for ATO

Property Report

  • PROPERTY
  • Don fixed the Tap out the back, (LEM says no leaks inside)

Officer Reports

Chairperson's Report

  • CHAIRPERSON
  • Good month 25 people at the open day
  • 2 new members

Treasurer's Report

30/04/2017 31/03/2017
NAB Balance $4489.26 $4109.32
Pending TidyHQ / eftpos $148.77 $264.26
Guthrie St Bond $6000 $6000
Balance $10638.03 $10373.58
Quarantined Funds
Estimated RFID Key Members Bond Value $7875 $7640
For Insurance 18/19 $228 $114 +114 for each month due annually 31/3. (was $158 for $1896 in 2016)
Amount Owed on Sound Equipment $2705 $2705 To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.(see below)
DESIRED BALANCE $10808 $10460
30/04/2-17 31/3/2017
Sound Equipment Funds Collected $2705 $2705 Collected in Full - REFUND SKOT???
REVENUE Last Month 12 Month Average
Membership $3985 $4141
Space Cash (Events/Venue hire/Snacks/tool fees/day users/other) $1369 $1255
Grants/Prizes/Donations/Fundraising $0 $76
TOTAL REVENUE $5345 $5472
EXPENSES
Lease+Estimated Variable Outgoings -$4224 -$4224
Electricity (bimonthly) -$661 -$333
Insurance (12 month average) -$0 -$114
Waste/Internet/Welding Supplies -$285 -$270
Merchant Fees (bimonthly sometimes) -$40 -$40
TidyHQ/Bank Charges -$87 -$91
TOTAL EXPENSES (Excluding Equip/Fundraising Exp) -$5297 -$5073
Fundraising Expenses# -$0 $0
Equipment Purchases$ -$18.67 -$442

Mousetrap $18.67

Major Events/Other (Past Month)

  • ADUG - $80
  • Noizemaschin ~$470
  • ECU ~$30
  • Mod Synth ~$390
  • Cosplay ~$ was there any in April?

Money Due (12/04)

  • Membership - ~$4845 steady on last months
  • PCs - $20
  • Curtin Pedal Prix $500
  • KickstART $400
  • Tool Usage $96

Membership Report

20170510

  • 31 (+2) Full Members;
  • 15 (+2) Concession Memberships;
  • 1 (0) Studio Office Memberships (For 2 Members)
  • 5 (0) Band Memberships
  • Memberships for Cancellation for Non-Payment (+90 days due) - Stefan Hoffman

MOVED: Stu SECONDED: Lem

  • Approve / Disapprove of New Members since last meeting -
    • CONCESSION - Ben McCarthy, Ho Ho, Cyra Locsin
    • FULL - Ben Hogan, Siavash Noorbakhsh, Andrew Leitch
    • BAND -

Lockers: No List so far from Steve, Russell not seen lately who was labelling them

MOVED: Stu SECONDED: LEM

Other officer's reports

Tanner asking on behalf of James from Sunshine Punch to do a 2-band membership 3 rehearsals a month believes the rehearsals will be consecutive on the same day -

LEM: Can Tanner talk to bands about more gigs here? (Capacity 50 but with prior notice can expand to 100 by hiring portaloo)

Promotions Officer

Fundraising JMM/StM

  1. Stu will redo figures for JM and Jason's report (doing latest month)

Event Coordinators Report

  • NoizeM - (Coordinators SM, TG, JMM, Skot, Meg) most $ due to Blazing Swan
  • Arduino U - (Coordinators Hugh, Doug)
  • DIY Synth - (Coordinator Lem) 31 non members Dave Faleti cut 12 cases, LEM: can look at pre-made cases. Noize Machin for DIY Synth coming up, STU talking changing dates due to conflicts, Dan moving out may free up space for ADUG and prevent conflicts
  • Open Day - (Coordinator Steve), lots of people, LEM guiding 10 people at one stage, created new memberships from it.
  • ADUG(WA) - (Coordinator Richard Harrington, sometimes Nick) Scott Hollows is secondary contact but need Artifactory member to get the money and organise
    • April meeting paid for 9 day members + Richard (monthly subscription)
    • This month is ADUG National conference on their usual third-Tuesday slot, meeting moved to Tuesday 20170523: penciled in
  • Cosplay - 15th May yet to be added to calendar(Coordinator Lem) Hayley brings tools and just needs tables setup
  • Other Events

Sub-Committee Reports

Laser Committee had a meeting

  • NB stepped down as secretary and Jim is now secretary
  • Lemming suggested 2x 50.8 lenses for part order
  • MK: Maintenance Training should not be done unless a laser safety officer is presence
  • Lemming: restrict number of Maintainers
  • NB: no need to discuss this in this meeting
  • Have 3 safety officers
  • STU: defer the topic?
  • MK: look into legal requirements, thinks LSO is required for some maintenance actions
  • STU: proposed to defer until radiation safety authority council documentation is available MK to get information LEM: Seconded
  • STU: to consult with Steve as 3rd LSO
  • LEM: if the lens is the changed, an announcement needs to go out on the mailing list MK Jims responsibility
  • STU: Lasercutter is making good $

IT sub committee

  • LEM wants 1 person as arbiter of decisions
  • LEM wants equipment cost for servers and UPS on grant
    • Door access required manual intervention due to power outage
  • Committee disbanded subcommittee (6c of previous minutes) due to inactivity
  • LEM to write up and propose his preferred rules for IT Committee

Infrastructure

  • Got a mouse in the mouse trap

Agenda Items

  • There are no expenses requiring re-imbursement

General Business

  • LEM investigating Bamboo ply sheets
  • STU Dan exit, looking for new member/tenants, alternatively double efforts on relocation
  • MK People cut PVC on laser cutter.
  • MK 1TB drive is on the server archive \nvr2 in unison, individual account can mean settings are lost so use artifactory committee account
  • LEM NoizeMachin!! residency Proposes offering to Claude. Free Membership for 3 month.
  • Every 3 months the Artifactory kindly allows a panel-selected Audio Artist 3 months membership, with guaranteed NM performances slots. The Artist is to build whacky things or engage with the Artifactory in some way, and demonstrate their inventions at NoizeMachin!!.

ACTION items

Resolved

New (arising from this meeting)

Ongoing

ACTION (HF) to investigate arduino parts and stuff for courses & syllabus Work in progress

ACTION (Subcommittees) to ask for people interested in subcommittees Ongoing

ACTION (TG) - Manipulation of the history of core mailing list. (not yet done) Can someone else do it?

ACTION: Nick to decide what is needed for laser cutters and to get prices for next meeting. To do

ACTION: (JK) - Finish Grant

ACTION: (MK) - acrylic sheets

  • all decent sheets had been taken so not worth it

ACTION: RFID for office

ACTION: Vending Machine (MK)

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