User Tools

Site Tools


committee:committee_meeting_2017.04.12

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
committee:committee_meeting_2017.04.12 [20180811-1608]
lemming old revision restored
committee:committee_meeting_2017.04.12 [20180811-1613] (current)
lemming old revision restored (20170510-2042)
Line 1: Line 1:
-Wonderfull great site http://luntspharmacies.co.uk/mupinase-ointment-use mupinase ointment ​ The Welshman controlled ​the ballbut under pressure stabbed his near post shot wide+====== Committee Meeting 2017.04.12 ====== 
- + 
 +===== Agenda ===== 
 + 
 +  - Usual business 
 +    - Acceptance of last meeting'​s minutes 
 +    - Correspondence 
 +    - Chairman'​s report 
 +    - Treasurer'​s report 
 +    - Other officer'​s reports 
 +    - Subcommittee reports 
 +    - Building Report 
 +    - Area Host reports 
 +    - Cornwall House 
 +  - Other business 
 +    - Appointment/​Resignation of the Secretary 
 +    - Insurance 31/3/17 - 30/4/18 
 +    - Theft 
 +    - Members RFID Tag suspension 
 +    - Vending Machine (MK) 
 +    - Any expenses/​For reimbursement  
 +  - Review of Action Items 
 + 
 +===== Minutes ===== 
 + 
 +==== Members Present ====  
 + 
 +  * Present: LEM, JK, JM, HF, SM, NB 
 +  * Observing: MK, GM, G 
 +  * Apologies: SH, TG 
 +  * Absent: TP, 
 + 
 +==== Meeting Times ==== 
 +  * Opened: ​ 20:00 12/4/17 
 +  * Closed: ​  
 +  * Next meeting:  
 + 
 +==== Acceptance of minutes ==== 
 + 
 +See: [[committee:​committee_meeting_2017.03.01]] 
 + 
 +^ Status | IS Accepted?? | 
 +^ Moved By | JM |  
 +^ Seconded By | SM | 
 + 
 +PASSED without dissent 
 + 
 +==== Correspondence ==== 
 + 
 +  - (LEM) HTC Vive visited hoping us to be VR hub. They will get back to us. 
 +  - (LEM) SpaceToco contacted us, they a are airbnb for making space available for meeting to rent. No interest given current building 
 +  - (LEM) 18/08 STEM conference @ Penhros College 
 +  ​(LEM) Hacker Day World Create Day 22/4 - No real interest but they are welcome to come to hacker space. 
 +  - (LEM) Curtin Pedal Prix are back $500 for four months for their vehicle build again. 
 +  - (NB) 3D Makers(West Coast Makers) having an enthusiast 23rd April 
 +  - (MK) LJBC - PCs maybe available. ​ PCs are small.  
 + 
 +==== Chairman'​s report ==== 
 + 
 +  - From RIO T. C/O Neil L. 5 Servers, 3 network switches, address label printers, power boards, ID card printer(need ribbon). 2 tablet PCs. Rack mounts for electronic workbench. 
 +  - PCs yet to hear back from David S. 
 + 
 +==== Treasurer'​s Report ====  
 +^  | 31/03/2017 | 28/02/2017 | 
 +^ NAB Balance | $4109.32 | $3407.86 |   
 +^ Pending TidyHQ / eftpos ​ | $264.26 | $719.60 |  
 +^ Guthire St Bond | $6000.00 | $6000 | 
 +^ Burgay Court Bond | $0 | $1500.00 |  
 +^ Balance | **$10373.58** | **$11627.46** |   
 +
 +^ Quarantined Funds |  
 +^ Estimated RFID Key Members Bond Value | $7640 | $7765 |  
 +^ For Insurance 18/19 | $114 | $1738 |  +114 for each month due annually 31/3. (was $158 for $1896 in 2016) | 
 +^ Amount Owed on Sound Equipment | $2705| $2705  |  To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. ​ Once full amount collected it will be reimbursed.(see below) | 
 +^ DESIRED BALANCE | **$10460** | **$12100** ​ |  
 +
 +^  | 31/3/2017 | 28/02/2017 | | 
 +^ Sound Equipment Funds Collected | $2705 | $2705 | Collected in Full | 
 +REFUND SKOT??? 
 + 
 +^ REVENUE |Last Month | 12 Month Average | 
 +^ Membership | $3340 | $4155 | 
 +^ Space Cash (Events/​Venue hire/​Snacks/​tool fees/day users/​other)| $1747 | $1237 | 
 +^ Grants/​Prizes/​Donations/​Fundraising| $0 | $68 | 
 +^ TOTAL REVENUE ​ | **$5087** | **$5459** | 
 +
 +^ EXPENSES | |  | 
 +^ Lease+Estimated Variable Outgoings | -$4224 | -$4224 | 
 +^ Electricity (bimonthly) |-$0 |-$413 | 
 +^ Insurance (12 month average) | -$1372 | -$114 | 
 +^ Waste/​Internet/​Welding Supplies |-$205 | -$299 | 
 +^ Merchant Fees (bimonthly sometimes) |-$80 | -$40 | 
 +^ TidyHQ/Bank Charges |-$72 | -$106 | 
 +^ TOTAL EXPENSES (Excluding Equip/​Fundraising Exp) | **-$5953** | **-$5147** | 
 +
 +^ Fundraising Expenses# | -$0 | $85 | 
 +^ Equipment Purchases$ | -$315 | -$480 |  
 + 
 +- 2*cameras=$100,​ Fan and Enclosed PolyCarb Flanage $31.90, PCBs $111.92, RFID reader bits $71.32 
 + 
 +Major Events/​Other (Past Month) 
 +  *ADUG - ~$90 
 +  *Noizemaschin ~$275 Including surplus stock.  
 +  *Mod Synth $400 
 +  *Cosplay $150 from the 2 workshops. 
 + 
 +Money Due (12/04) 
 +  *Membership - ~$4650 steady on last months  
 +  *PCs - $20 
 +  *Swancon $135 
 +  *Curtin Pedal Prix $500 
 +  *KickstART $400 
 +  *Tool Usage $96 
 + 
 +=== Membership Report ===   
 +11/04/17 
 +  * 29 (-1) Full Members; 
 +  * 13 (0)  Concession Memberships;​ 
 +  * 1  (0)  Studio Office Memberships (For 2 Members)  
 +  * 5  (0)  Band Memberships 
 + 
 +  * **Approve** Memberships for Cancellation for Non-Payment (+90 days due) - **NONE** 
 + 
 +MOVED:  
 +SECONDED:  
 + 
 +  * **Approve / Disapprove** of New Members since last meeting -  
 +    * CONCESSION - Andrey Alexandrov 
 +    * FULL - Duncan Maade 
 +    * BAND - None 
 + 
 +MOVED: LEM 
 +SECONDED: JK  
 +PASSED without dissent 
 + 
 +==== Other officer'​s reports ==== 
 + 
 +=== Promotions Officer - JK === 
 + 
 +  - Kickstart booth/stall 8/​4/​17. ​ @Perth Cultural Centre Lots of interest from Schools and Scitech person. Gadgets by MK and HF appreciated. LEM and JK manned  
 +  - ECU ArduinoU 26/4.  
 +Waive Drop in fee. 
 +MOVED: NB 
 +SECONDED: HF  
 + 
 +=== Fundraising JMM/StM === 
 +  - $400 for the Kickstart mob for equip hire. 
 + 
 +  - Working on the grant. ​ Need annual report to be finished and then up to 3 months before we hear anything. 
 + 
 +=== Event Coordinators Report === 
 + 
 +    * NoizeM - SMTG, JMM, Skot, Meg -  
 +      * Was good - Stew Sheppard ran curated 
 +    * Arduino U - TG, Hugh"​ 
 +      * Quiet at the last one 
 +    * DIY Synth - Lem 
 +       * Big crowd 33 non-members 
 +    * open day - Steve 
 +      *  
 +    * ADUG - Nick & Richard Harrington 
 +      *  
 +    * Other Events 
 + 
 +==== Subcommittee reports ==== 
 + 
 +  * Laser subcommittee 
 +    * add Glenn Martin to subcommittee 
 +MOVED: LEM 
 +SECONDED: NB 
 +Approved. 
 +    *LEM - requesting that status Laser emailed to the list when maintenance is performed. ​ LEM to ask JimM to do 
 +    *LEM - Motion that members who wish to be added to a subcommittee list for receiving mail from that list can. 
 +MOVED: HF 
 +SECONDED: SM 
 +PASSED without dissent 
 + 
 +  * IT SubComm 
 +    * (LEM) plan to change the server to a better one once we've got the hard drives and RAM. Long term project.... 
 + 
 +  * Infrastructure 
 +    * (LEM) RFID parts are recieved to build RFID boards...  
 +    * 2 additional cameras added 
 +    * front door seems to play up a bit 
 +    * make a hard copy of problems and send to George 
 +    * Drains cleaned 
 + 
 +  * Events 
 +    * last week of April 25th-27th 3 big events 
 + 
 +==== Building Report ==== 
 + 
 +==== Area hosts Reports ==== 
 + 
 +    * CAD Room - Russell 
 +    * Electronics Bench - Steve - A mess (LEM) 
 +    * Tool Room - Lemming 
 +    * Welding - Lemming 
 +      * need to bolt down grinder...........STILL TO DO 
 +    * Band Room - Tanner 
 +    * Stage - JMM 
 + 
 +==== 2 Burgay Court - Update and questions to be answered ==== 
 + 
 +CANCELLED - Owners withdrew offer. 
 + 
 +==== Other Business ==== 
 + 
 +    - Members RFID Tag suspension by committee. 
 +      - Discussion about suspension over the following points 
 +      - Making changes to the fixtures of the premises without seeking permission or notifying the committee. 
 +      - Using an open flame to cook food inside the space. 
 +      - Claiming multiple lockers in the space 
 +      - Leaving large amounts of food etc in the fridge and other areas 
 +      - Taking up large amounts of floor and/or desk space without prior approval. 
 +      - Member "no one will help me re-swarf-o-mat 
 +      - Committee asked member to use our communication methods that Artifactory uses  
 +Proposal "​restore members RFID access"​ 
 +MOVED: LEM SECONDED: NB  
 +Approved. 
 + 
 +    - Appointment/​Resignation of the Secretary 
 +      - SteveH had to step. 
 +Hugh F nominated 
 +MOVED: LEM SECONDED: NB  
 +Unaminous. 
 + 
 +    - Insurance 31/3/17 - 30/4/18 
 +      - Note that Duty of Care rules 
 + 
 +    - Theft 
 +      - 3TB external disappeared for security 
 +      - float $300 stolen Between Noize and ModSynth March 
 +      - we got no idea how or when SO 
 +      - Do we go external drive for backup....$8US a month... Possibly funded by doing VM 
 +      - MK donated a 1TB drive. THANK YOU!!! 
 +      - RFID access to go on office. Goal before next meeting (LEM) 
 +    - Vending Machine (MK) 
 +      - (MK) Working and full of snacks / RFID to future enable for snack dispensing and loading cash / Can change prices online. Fully documented on Wiki.  Committee has access to backup key.  Coin system to hopefully be up and running. 
 +    - Any expenses/​For reimbursement 
 +      - (MK)Reimburse for snacks stock for vending machine - same as fridge system 
 +      - (MK)mouse traps $16-  
 +MOVED: LEM SECONDED: NB  Expense approved by all 
 +      - Buy 4 sheets 10*2440*1220 clear stuff for selling for laser cutters. ​ $220.  Plan to sell in quarters for $50 BUCKS EACH 
 +Expense approved by all. (MK) to be acquire. 
 + 
 + 
 +==== ACTION items ==== 
 + 
 +=== Resolved === 
 + 
 +=== New (arising from this meeting) === 
 + 
 +=== Ongoing === 
 + 
 +ACTION (HF) to investigate arduino parts and stuff for courses & syllabus ​ **Work in progress** 
 + 
 +ACTION (Subcommittees) to ask for people interested in subcommittees **Ongoing** 
 + 
 +ACTION (TG) - Manipulation of the history of core mailing list. (not yet done) Can someone else do it? 
 + 
 +ACTION: Nick to decide what is needed for laser cutters and to get prices for next meeting. ​ **To do** 
 + 
 +ACTION: JK - Finish Grant 
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2017.04.12.txt · Last modified: 20180811-1613 by lemming