User Tools

Site Tools


committee:committee_meeting_2017.02.01

Committee Meeting 2017.02.01

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Chairman's report
    4. Treasurer's report
    5. Other officer's reports
    6. Subcommittee reports
    7. Building Report
    8. Area Host reports
    9. Cornwall House
  2. Update on the search for other premises
  3. Other business
  4. Review of Action Items

Minutes

Members Present

  • Present: NB, JK, SM, TP, LEM, HF
  • Observing: DS, ML
  • Apologies: TG, RC, SH
  • Absent: J-M,

Meeting Times

  • Opened: 20:08
  • Closed: 21:37
  • Next meeting: (1 March 2017 at 20:00)

Acceptance of minutes

See: Committee Meeting 2017.01.04

Status IS Accepted
Moved By Jason
Seconded By Nick

Passed without dissent

Correspondence

LEM - Lots of enquiries of interest

(Stuart) Proposed Artifactory Auspicing for

  • Pedroland from City of fremantle grant - Grant unsuccessful
  • CellF from Catalyst - Grant unsuccessful

Jason - Steam Sub and Maritime Museum, Education programs - Lem and Jason to find out more

TP - More bands interest

NB - Paul Hamilton - SW makerspace wanting to share knowledge / Jason to join in the knowledge

Chairman's report

- Incident with Cristian Oyarzun - need to replace blade hopefully $30. He has cancelled his membership 1/2/17.

Treasurer's Report

31/01/2017 31/12/2016
NAB Balance $5493.92 $5990.77
Pending TidyHQ / eftpos $403.93 $0
Balance $5897.85 $5990.77
Quarantined Funds
Estimated Bond Value $7815 $6915
For Insurance 17/18 $1580 $1422 +158 for each month
Amount Owed on Sound Equipment $2705 $2705 Amount unknown past meetings. To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds. Once full amount collected it will be reimbursed.
DESIRED BALANCE $12100 $11042
31/1/2017 31/12/2016
Sound Equipment Funds Collected $2705 $2705 Collected in Full

REFUND SKOT???

REVENUE Last Month 12 Month Average
Membership $3435 $4344
Space Cash (Events/Venue hire/Snacks/tool fees/day users/other) $614 $1193
Grants/Prizes/Donations/Fundraising $50 $125
TOTAL REVENUE $4099 $5662
EXPENSES
Lease+Estimated Variable Outgoings -$4224 -$4224
Electricity -$409 -$409
Insurance (12 month average) -$0 -$158
Waste/Internet/Welding Supplies -$206 -$301
Merchant Fees -$0 -$40
TidyHQ/Bank Charges -$127 -$106
TOTAL EXPENSES (Excluding Equip/Fundraising Exp) -$5006 -$5264
Fundraising Expenses# -$0 $0
Equipment Purchases$ -$78.98 -$398

$ angle grinder $78.98

Major Events/Other (Past Month)

  • ADUG - ~$50 + $90 PC Donation
  • Noizemaschin ~$150,

Money Due (31/01/16)

  • Membership - ~$5025 +$1K on last months
  • Car park hire (1 weeks)- $400
  • Kitchenette Expenses - $80.50
  • ADUG Jan - $50
  • LEDs - $50
  • PCs - $250

Membership Report

  • 31 (+1) Full Members;
  • 15 (+1) Concession Memberships;
  • 0 (0) Studio Memberships
  • 0 (0) Annual Sponsored Memberships
  • 1 (0) Studio Office Memberships (For 2 Members)
  • 4 (-1) Band Memberships
  • 0 (-1) Band + Concession Memberships
  • Approve Memberships for Cancellation for Non-Payment (+90 days due)
    • Alastair Waddell

MOVED: Stuart SECONDED: Lemming Passed without dissent

  • Approve / Disapprove of New Members since last meeting
    • CONCESSION - Kate Thresher
    • FULL - Matthew Procter, David Skilton, Dave Marquis
    • Band -

MOVED: Stuart SECONDED: Lemming Passed without dissent

Other officer's reports

Promotions Officer - JK

- Business Cards + Flyers Printed

- Propel Youth Arts WA - Applied for free stall at their Festival Day will run on Saturday 8 April 2017

Guild Days - Curtin - trying to get a free stall - seems hard

- Murdoch - no contacts, it costs to have stall

- ECU - are still getting organised

- UWA - no contacts, it costs to have stall

Fundraising JMM/StM

- Taiko ON are back……..next couple of Tuesdays

Event Coordinators Report

  • NoizeM - SM, TG, JMM, Skot, Meg
    • $150 - About 40 people
  • Arduino U - TG, Hugh“
    • LEM we are going to probably build are own and sell the “Artunio” still in designing/costing stage.
  • DIY Synth - Lem
    • NEXT DIY SYNTH - MARCH
  • open day - Steve
    • next week
  • ADUG - Nick & Richard Harrington
    • 5 + Donated $90 to PCs
  • Other Events

Subcommittee reports

  • Laser subcommittee

NB mirrors/lenses are bit dirty last month. Ordered replacements Lenses/Mirrors 31/1

  • IT SubComm

LEM Door giving a less fans

  • Infrastructure
  • Events

Taiko On are probably back for a couple of weeks.

Building Report

Area hosts Reports

  • CAD Room - Russell

LEM - tidy

  • Electronics Bench - Steve

LEM - equipment to be rack mounted.

  • Tool Room - Lemming

LEM - tidy

  • Welding - Lemming

LEM - tidy Stu - Fee sign needed

  • Band Room - Tanner

TP - recording equipment now added, equipment all accounted.

  • Stage - JMM

Update on the search for other premises

2 Burgay $49.5K inc GST/Outgoings. Proposed that we start formal negotiations. Bargain?

MOVED: LEM SECONDED: Stuart Passed without dissent

Other Business

- Mitch's offer for another 2 Cameras at $50 a pop = $100. $50 for LED debt. Pay 2nd $50 direct to Mitch. MOVED: LEM SECONDED: Stuart Passed without dissent

- Family Membership at $120/m? - 2 Adults + 3 Supervised Children. We've had a request from a member for a family membership as him, his wife and kids are likely to come along and sometimes at different times. $120/m is equal to one full and one concession membership. Also we could give them two keys, but make the bond 2x membership instead of 3x. Bond $240. RFID Tag*2 MOVED: LEM SECONDED: Stuart Passed without dissent

Reimbursements

- Pomotional Media - Jason K to present invoice

- GRANT WISHLIST - The list has been published, are we happy with the final list? YES!!! APPLY FOR GRANT IN NEXT FEW DAYS. MOVED: LEM SECONDED: Jason Passed without dissent

ACTION items

Resolved

ACTION (SH) To bring in old cordless drill DONE

ACTION (TP) to do audit of band room equipment DONE

ACTION (JMM) - First aid kit status (catalog and advise) JM looked it is ok

ACTION: RC to find out about potential lathe No lathes

ACTION: JK to order business cards and flyers DONE

ACTION: LEM to organise something like 1 day basic soldering/electronics course due to email request. Nothing happening there

New (arising from this meeting)

ACTION: LEM to followup on Burgay Crt.

ACTION: STU set up family membership

ACTION: JK - Finish Grant

Ongoing

ACTION (HF) to investigate arduino parts and stuff for courses & syllabus Work in progress

ACTION (Subcommittees) to ask for people interested in subcommittees Ongoing

ACTION (TG) - Manipulation of the history of core mailing list. (not yet done) Can someone else do it?

ACTION: Nick to decide what is needed for laser cutters and to get prices for next meeting. To do

ACTION: LEM to publish grant wish list on list to solicit donations by next wine & design Published

/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2017.02.01.txt · Last modified: 20170201-2149 by Stuartm